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Programs Assistant Jobs in Oklahoma (NOW HIRING)

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Oklahoma?

The most popular types of Programs jobs in Oklahoma are:

What cities in Oklahoma are hiring for Programs Assistant jobs?

Cities in Oklahoma with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Oklahoma as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, and 4% Contract. Highlights an 85% Physical, 2% Hybrid, and 13% Remote job distribution.

Program Assistant

Broken Arrow, OK • On-site

Broken Arrow Public Schools
Education Programs Administration • 1 - 5K employees
Learn more about Broken Arrow Public Schoolsexternal

$13.98 - $17.98/hr

Full-time

Re-posted 11 days ago

Broken Arrow Public Schools rating

6.3

Company rating: 6.3 out of 10

Based on 14 frontline employees who took The Breakroom Quiz

Job description

Position Type:
B&A Connections
Date Posted:
9/8/2025
Location:
B&A Connections
JOB TITLE: Program Assistant
DEPARTMENT: B&A Connections and Extension Programs
REPORTS TO: Director of B&A Connections and Extension Programs
FLSA STATUS: Non-Exempt, Non-Certified, Support Personnel
EMPLOYMENT STATUS: Full-Time
SALARY: Based on Experience, $13.98 - $17.98 per hour
MINIMUM JOB REQUIREMENTS:
Education: High School Diploma or GED required.
Experience: Must meet the requirements dictated by the Oklahoma Department of Human
Services, including a clean OSBI background check.Must complete and maintain 12 hours (per year) of pre-approved training required by OKDHS through the Center For Early Childhood Professional Development (CECPD) online database.
Skills/Certifications: CPR and First Aid
ESSENTIAL JOB FUNCTIONS: These statements are intended to describe the responsibilities assigned to the position and are not intended to represent an exhaustive list of all responsibilities, duties and skills required. Other duties may be assigned as necessary.
  • Must be adaptable and possess high emotional intelligence.
  • Must have the ability to work with children in childcare, pre-school, and elementary school settings.
  • Assist Site Manager or Staff Daycare Lead with day-to-day operations at assigned site.
  • Maintain confidentiality.
  • Report any suspected abuse to the Director of B&A Connections and Extension

Programs.
  • Assist co-workers in implementing lesson plans, and organizing DHS required centers.
  • Observes and ensures the safety of all children enrolled in the program.
  • Actively participate in games and activities.
  • Comply with all DHS site requirements, which includes obtaining yearly training requirements and maintaining the CECPD online database.
  • Maintain professional and collaborative relationships with Site Manager, Staff Daycare Lead, B&A Leadership team and all other colleagues at the assigned site.
  • Meet emotional, social, physical and cognitive needs of each child in care.
  • Maintain and foster daily open communication with parents.
  • Attend staff meetings and training, as required.
  • Must travel to different site locations, if requested by the B&A Leadership team.
  • Assist with the implementation of safety procedures.
  • Assist in the management and documentation of student behaviors as well as any accident or incident reports.
  • Be able to operate a site efficiently in the absence or unavailability of Site

Manager, or Staff Daycare Lead.
ESSENTIAL BEHAVIOR:
All employees are required to be of good character and possess adequate education, training, or experience to provide them with the skills to perform the essential functions of the job with or without reasonable accommodation. Must possess excellent interpersonal skills and teamwork. Must be able to respond appropriately to directions from site supervisor or B&A Leadership team. Must be reliable in attendance. Must handle problematic situations by communicating with the appropriate parties.
ATTENDANCE STATEMENT:
Must be in attendance for job duties 95% of contract work hours. This position requires availability Monday through Friday. The position is assigned eight (8) total work hours per day, split between the B&A Connections and Tiny Tigers (Staff Daycare) programs as specified by the Director of B&A Connections and Extension Programs. Assigned work hours will be between 7:00 a.m. and 6:00 p.m.
ENVIRONMENTAL CONDITIONS:
Inside and outside working conditions with minimal exposure to extreme environmental conditions. Outside activities on playground or inside activities in gym/large motor room.
PHYSICAL STANDARDS:
Must be able to stand or walk for long periods of time. Must be mobile and able to walk around indoors and outdoors. Specific vision abilities required in this job include close vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee is continuously required to sit, talk, lift small items or children and hear.
Attachment(s):
  • Program Assistant Job Description.pdf

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