Programs Assistant Jobs in Indiana (NOW HIRING)

EARLY CHILDHOOD DEVELOPMENT CENTER, INC.

PROGRAM ASSISTANT

JOB DESCRIPTION

TITLE: ECDC Program Assistant

JOB SPECIFICATIONS: The ECDC Program Assistant is an hourly full time position

ESSENTIAL JOB QUALIFICATIONS:

21 years of age

Must possess an Associate Degree (Bachelor Degree preferred)

Previous experience working with children

Physically able to lift 40 pounds

Capable of meeting the physical demands of supervising and supporting children

Capable of supervising children at all times: seeing and hearing children both indoors amp; outdoors

Successful completion of pediatric First Aid Training, Universal Precautions and

Annual Pediatric CPR

Pass physical exam upon hire and annually receive a negative intradermal TB test

Pass criminal history check

Pass drug test upon hire and subsequent random drug testing

Basic Job Function: The Program Assistant is responsible for general office duties coupled with child related first aid and ill child supervision including, but not limited to:

1. Answer the telephone, directing calls to appropriate staff and taking messages

2. Meet and greet families and all visitors as they arrive and depart daily from ECDC

3. Respond to questions and requests from parents, teachers and college students

4. Prepare and distribute correspondence (e.g., parent letters, signs, daily communication, tour reminders, welcome packets, etc.)

5. Assist with the registration process, specifically directing families to the ECDC website for registration and enrollment materials, receiving registration forms, recording registration information, and updating Procare

6. Prepare and distribute Enrollment Action Notices

7. Recordkeeping to meet licensing regulations and accreditation standards, including but not limited to preparing children allergy lists, photo permission list, sunscreen/insect repellant and restricted pickup lists for ECDC staff and teachers

8. Maintain children’s files to meet licensing regulations and accreditation standards, including immunization records, health information, medical plan, emergency contact information and general information as needed

9. Maintain paper and electronic files

10. Provide pediatric first aid, dispensing physician ordered medication and supervision of ill children as needed

11. Maintain inventory of basic supplies and office supplies; purchase educational materials, basic supplies (e.g., gloves, ice packs, bee sting kits, bandaids), office supplies (e.g., pens, paper, toner, etc.), and office equipment as needed

12. Receive all donations and acknowledge all donations with a donation thank you letter that includes the ECDC tax identification information for tax purposes

13. Assist with ECDC fundraisers, including but not limited to Holiday Wish Lists, Restaurants, Scholastic Book Fair, Football Parking

14. Assist the Program Director with individual and class pictures/photos, vision screenings, and hearing screenings

15. In collaboration and as needed with the ECDC assistant program director/program director, schedule volunteers

16. Open and process the ECDC mail daily

17. Sign for and distribute UPS/Fed Ex packages

18. Purchase snacks and basic supplies from local stores as needed

19. Join an activity room as needed for coverage purposes due to teacher absences

20. Prepare snacks and assist with lunch set-up and serving/clean-up as needed, including the washing of dishes

21. Work cooperatively with ECDC staff and parents in providing young children with early childhood experiences which promote social, emotional, physical, creative and cognitive development

22. Record/document children’s absences

23. Submit work orders to the College/University as needed

24. Maintain current information on bulletin boards

25. Launder ECDC items (e.g., blankets, extra clothes, etc.) weekly or as needed

26. Other tasks as assigned by the Executive Director, Program Director and Assistant Program Director

SUPERVISION – The Program Assistant works under the supervision of the ECDC Executive Director, the Program Director and the Assistant Program Director.

QUALIFICATIONS:

a) Education: A Program Assistant at the Early Childhood Development Center must possess an Associate Degree (Bachelor's Degree preferred), Pediatric First Aid Training and Pediatric CPR.

b) Experience: A Program Assistant at the Early Childhood Development Center must possess clerical experience including keyboarding and computer experience, typing, filing, recordkeeping, purchasing and receptionist duties. Knowledge of Microsoft Office, Google Docs/Sheets and telephone protocol required. Duties require professional verbal and written communication skills. This is normally acquired through one to three years of clerical experience.