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Programs Assistant Jobs in Indiana (NOW HIRING)

Hamilton Center

Program Assistant-OTP FT

Plainfield, IN · On-site

$36K - $46K/yr

Program Assistant - OTP Provides secretarial/clerical support to the Satellite Services & Vigo County Services staff by assisting with the daily administrative functions. Responsible for all record ...

Ruler Foods

Assistant Store Leader

Merrillville, IN

$15.75 - $19.25/hr

Serve as liaison to store/district managers & coordinators on effectiveness of division merchandising/ operational plans/programs * Assist store manager in staffing, reducing turnover & increasing ...

Kroger

Assistant Store Leader

Vincennes, IN

$13.75 - $16.75/hr

Serve as liaison to store/district managers & coordinators on effectiveness of division merchandising/ operational plans/programs * Assist store manager in staffing, reducing turnover & increasing ...

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Programs Assistant information

What is the role of a program assistant?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, and often use tools like spreadsheets and databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a Programs Assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a Programs Assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching over $80,000 annually. Specialized skills, such as proficiency in project management tools or foreign languages, can increase earning potential. Experience and location also significantly impact compensation for assistant roles.

What would a program assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks such as scheduling, data entry, and communication, often using tools like spreadsheets and databases. The role requires strong organizational skills and attention to detail to ensure program activities run smoothly.

What jobs pay 4000 a week without a degree?

Programs Assistants typically do not earn $4,000 a week without a degree, as this pay level is uncommon for entry-level administrative roles. High-paying jobs that can reach this level without a degree often include specialized trades like commercial pilots, real estate brokers, or certain sales positions, which require experience, licensing, or certifications rather than formal degrees. These roles often demand specific skills, licenses, or extensive experience to achieve such high weekly earnings.

How does a Programs Assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
What are the most commonly searched types of Programs jobs in Indiana? The most popular types of Programs jobs in Indiana are:
What cities in Indiana are hiring for Programs Assistant jobs? Cities in Indiana with the most Programs Assistant job openings:
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Indiana as of July 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.

Recruitment, Admissions, & Cohort Programs Assistant

Ivy Tech

Bloomington, IN • On-site

$16 - $18/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 15 days ago

Job description

Ivy Tech Community College - Bloomington is looking for an individual to join their team as a Recruitment, Admissions, & Cohort Programs Assistant to provide exceptional customer service and administrative support for the Office of Recruitment, Admissions, & Cohort Programs. This role serves as a welcoming first point of contact for prospective and current students, families, and campus visitors while assisting with recruitment events, campus tours, appointment scheduling, student records, and daily office operations. The ideal candidate is organized, dependable, detail-oriented, and enjoys helping others in a fast-paced, student-focused environment. Strong communication, customer service, and computer skills are essential.
This is a full time hourly position with an hourly rate range of $16-$18 depending on education and experience.
Work Hours: Monday - Friday 8:00 a.m. - 5:00 p.m. Occasional evenings required.
BASIC FUNCTION AND PURPOSE OF POSITION:
The Recruitment, Admissions, & Cohort Programs Assistant supports the Office of Recruitment, Admission, & Cohort Programs by providing a professional, helpful, welcoming atmosphere and positive attitude for faculty, staff, students, families, callers, and visitors of the campus. This position provides support for the general, day-to-day administrative, operational and clerical tasks as well as assisting with recruitment-related events and activities.
Expectations
  • Demonstrates reliability and dependability
  • Maintains composure in high-pressure or stressful situations
  • Effectively manages multiple competing priorities
  • Communicates effectively in writing and verbally across phone, email, and in-person
  • Demonstrates strong organizational and customer service skills
  • Exercises discretion and maintains confidentiality when handling sensitive information
  • Builds and maintains professional relationships with colleagues and supervisors
  • Supports the College's mission and strategic plan initiatives

Major Responsibilities
  • Responds to email and phone inquiries to the departments shared inboxes and ticketing system in a timely and professional manner.
  • Responds to questions and requests from students, the general public, faculty, administrators and staff and refers to appropriate personnel as necessary.
  • Coordinates and schedules student appointments with relevant departments based on individual needs and goals.
  • Attend and participate in departmental meetings, Cohort Programs group meetings and/or events. This may include assisting with on-campus events such as campus visits, student meetings, and/or other student-related visits.
  • Lead or assist with campus tours, including walking groups and answering questions.
  • Coordinate purchasing and venue requests for the team.
  • Maintains accuracy and confidentiality of student enrollment records in compliance with College and the Family Educational Rights Privacy Act (FERPA).

MINIMUM QUALIFICATIONS
  • High school diploma or GED required; associate degree preferred
  • Proficiency in Microsoft Office and general computer applications
  • Strong data entry and administrative skills
  • Previous experience in an administrative role, preferably within higher education, is preferred

Work Hours: Monday - Friday 8:00 a.m. - 5:00 p.m. Occasional evenings required.
Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:
Health & Wellness
  • Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
  • Dental plan with no-cost preventive services and coverage for orthodontia
  • Vision plan with low-cost exams and allowances for glasses or contact lenses
  • Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
  • Wellness program with opportunities to earn $250 in Wellness Rewards
  • Flexible Spending Accounts for healthcare (limited purpose) and dependent care

Retirement & Financial Security
  • 10% employer retirement contribution, fully vested after two years
  • Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
  • Short-term and long-term disability benefits

Educational Benefits
  • Fee remission for employees, spouses, and dependent children
  • Tuition assistance for undergraduate, graduate, and doctoral programs
  • Paid professional development opportunities

Work-Life Balance
  • Generous paid time off, including vacation, sick leave, holidays, and winter recess
  • Flexible work arrangements where available
  • Paid childbirth recovery leave (8 weeks)
  • Paid parental leave (4 weeks)

Additional Perks
  • Eligibility for Public Service Loan Forgiveness
  • Additional discounts on gym memberships, transportation, and various retail services

Ivy Tech is proud to offer benefits that support your health, your family, and your future-because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.
Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.

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