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Programs Assistant Jobs in Indiana (NOW HIRING)

Hamilton Center

Program Assistant - FT

Sullivan, IN · On-site

$34K - $43K/yr

Program Assistant Position Provides secretarial/clerical support to the Satellite Services, Vigo County Services and IPU staff by assisting with the daily administrative functions. Responsible for ...

Hamilton Center

Program Assistant -PT

Terre Haute, IN · On-site

$35K - $45K/yr

Program Assistant Hamilton Center, Inc. offers an excellent benefits package in addition to competitive salaries: * Up to 5% 401K contribution * Up to 2% dollar for dollar match on 401K * HCI ...

Hamilton Center

Program Assistant - FT

Terre Haute, IN · On-site

$35K - $45K/yr

Maintains all electronic files, consumer charts, and records pertinent to the program. * Compiles ... Is familiar with all divisions and departments of the Center to be able to interact with and assist ...

Hamilton Center

Program Assistant-Full Time

Indianapolis, IN · On-site

$35K - $45K/yr

Maintains all electronic files, consumer charts, and records pertinent to the program. * Compiles ... Is familiar with all divisions and departments of the Center to be able to interact with and assist ...

Hamilton Center

Program Assistant-OTP FT

Plainfield, IN · On-site

$36K - $46K/yr

Program Assistant - OTP Provides secretarial/clerical support to the Satellite Services & Vigo County Services staff by assisting with the daily administrative functions. Responsible for all record ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Indiana?

The most popular types of Programs jobs in Indiana are:

What cities in Indiana are hiring for Programs Assistant jobs?

Cities in Indiana with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 15% Part Time, and 2% Contract. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution.

Director of Youth & Teen Programs

Indianapolis, IN • On-site

Indianapolis Art Center
Museums and Historical Sites • 51 - 200 employees
Learn more about Indianapolis Art Centerexternal

$50K - $52K/yr

Full-time

Posted 25 days ago

Key responsibilities

  • Develop, manage, and evaluate youth and teen classes, camps, and programs across different semesters.

  • Recruit, supervise, and support teaching artists and camp staff, and oversee summer camp planning and operations.

  • Build relationships with schools, community partners, and organizations to expand participation in youth and teen programming.

Job description

Description
Director of Youth & Teen Programs
FLSA Status: Exempt
Job Family: Director
Reports To: Executive Vice President of Education + Innovation
Salary Range: $50,000-$52,000
Director of Youth & Teen Programs
FLSA Status: Exempt
Job Family: Director
Reports To: Executive Vice President of Education + Innovation
Salary Range: $50,000-$52,000
Position Summary
The Director of Youth & Teen Programs leads the Indy Art Center's classes, camps, and other arts learning experiences for youth ages 2-18. This position develops and manages high-quality programming, supports teaching artists and program staff, evaluates program effectiveness, and works collaboratively across departments and locations to create engaging experiences for youth and teens.
What You'll Do
Program Leadership & Development
  • Develop, manage, and evaluate youth and teen classes, camps, and programs across Fall, Spring, and Summer semesters.
  • Identify opportunities for program growth based on enrollment trends, community needs, participant feedback, and best practices in arts education.
  • Maintain high standards for curriculum, instruction, student experience, and program delivery.
  • Develop and maintain policies and procedures that support safe and effective youth and teen programming.
  • Conduct program observations and use enrollment data and participant feedback to evaluate and improve programs.

Faculty & Camp Leadership
  • Recruit, supervise, and support teaching artists associated with youth and teen programming.
  • Provide year-round planning and oversight for summer camps, including offerings, schedules, staffing, curriculum expectations, and operations.
  • Supervise camp leadership and support effective communication among instructors, staff, students, and families.
  • Foster a positive, collaborative, inclusive, and student-centered culture among faculty and staff.

Partnerships & Collaboration
  • Build relationships with schools, community partners, and other organizations to expand participation in youth and teen programming.
  • Work collaboratively with the EVP of Education + Innovation, Education staff, and other departments on shared initiatives and organizational goals.
  • Partner with Marketing to promote youth and teen programs.
  • Assist with program reporting, planning, and budgeting as needed.
  • Support major Indy Art Center events and initiatives as needed.

Qualifications
  • A combination of education, training and experience equivalent to an undergraduate degree in art, education, arts administration, youth development, or a related field.
  • Experience working with youth in an arts, education, camp, nonprofit, museum, community, or similar setting.
  • Knowledge of curriculum development and age-appropriate learning experiences for children and teens.
  • Strong organizational and project management skills with the ability to manage multiple programs and priorities.
  • Strong interpersonal and communication skills and the ability to work effectively with teaching artists, staff, students, families, schools, and community partners.
  • Commitment to creating inclusive, welcoming, and student-centered learning environments.
  • Familiarity with visual arts and studio practices.
  • Comfort using Microsoft Office, scheduling, and other program-management systems.
  • Previous experience coordinating programs, projects, events, or classes.
  • K-12 teaching or supervisory experience is a plus.

Physical Requirements & Working Conditions
  • Works primarily in office, classroom, and studio environments.
  • Regular business hours with some evening and weekend work required based on program schedules.
  • Occasional physical activity associated with preparing program spaces and moving art materials and supplies.
  • Must be able to move throughout Art Center facilities and communicate effectively verbally and in writing.

Additional Information
This job description describes the general nature and level of work performed in this position and is not intended to be a comprehensive listing of all duties or responsibilities. Responsibilities may evolve based on the needs and priorities of the Indy Art Center.
Director of Youth & Teen Programs
FLSA Status: Exempt
Job Family: Director
Reports To: Executive Vice President of Education + Innovation
Salary Range: $50,000-$52,000

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