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Programs Assistant Jobs in Indiana (NOW HIRING)

Multimatic

Program Manager

Butler, IN · On-site

Participate and follow up on future business opportunities. * Assist in the procuring and sourcing of tooling and equipment for new programs. Assist the Tooling Engineer, Quality Engineer & Process ...

Vergence

Financial Analyst

Indianapolis, IN · On-site

$30/hr

Financial Compliance Monitoring for Recovery programs * Assist with the creation of Memorandum of Understanding agreements in conjunction with the Legal section * Assist with internal and external ...

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Programs Assistant information

What are the key skills and qualifications needed to thrive as a Programs Assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a Programs Assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is a Programs Assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What does a programming assistant do?

A programming assistant supports software development by helping with coding, debugging, and testing programs. They often work with programming languages, development tools, and collaborate with developers to ensure project progress and quality.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What are the most commonly searched types of Programs jobs in Indiana? The most popular types of Programs jobs in Indiana are:
What cities in Indiana are hiring for Programs Assistant jobs? Cities in Indiana with the most Programs Assistant job openings:
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Indiana as of May 2026, with employment types broken down into 1% As Needed, 72% Full Time, 23% Part Time, 1% Temporary, and 3% Contract. Highlights an 79% Physical, and 21% Remote job distribution.
Program Assistant - FT

Program Assistant - FT

Hamilton Center, Inc.

Spencer, IN

$17.75/hr

Full-time

Posted 22 days ago

Hamilton Center Inc. rating

4.0

Company rating: 4.0 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

Job description

Program Assistant
Position Summary
Provides secretarial/clerical support to the Satellite Services, Vigo County Services and IPU staff by assisting with the daily administrative functions. Responsible for all record-keeping and financial reports required by the Division Satellite Services amp; Vigo County Services.
Essential Duties/Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Performs administrative/clerical functions; carries out routine office procedures e.g., types, scans, copies documents, makes bank deposits, picks up mail from post office and schedules and confirms appointments.
Answers telephone taking routine messages, screens call for crisis situations, responds to routine and emergency inquiries. Interact with consumers daily.
Maintain all records, client charts, and files pertinent to the program.
Calls insurance company to verify benefits and eligibility, checks eligibility daily for scheduled consumers.
Takes minutes of meetings as required.
Gathers data and compiles financial reports, monthly and annually, as required.
Compiles data, completes forms, make mathematical calculations and carries out other tasks related to funding, accreditations, certification, and similar administrative projects as assigned.
Uses computers in all aspects of position e.g., correspondence, meeting minutes, schedules, quality assurance forms, financial reports and program data.
Assists in maintaining inventory of supplies and materials.
Completes initial authorizations for Medicaid and Managed Care companies and assists staff in tracking and meeting deadlines and requirements for various funding sources.
Assist with billing inquiries and the collection of consumer fees.
Monitor enrollment procedures for outpatient consumers. Record initial contact with consumers requesting services. Screen for presenting problem and specific needs of the consumer.
Be familiar with all divisions and departments of the Center in order to be able to interact and assist staff. Be familiar with division-wide compliance, regulations/guidelines of quality clinical and medical care.
Represent the agency with the public, potential consumers, referral sources, active consumers in a professional, ethical manner that reflects a positive attitude and willingness to assist.
Keep all requests for Release of Information current
Corrects non-clinical errors identified in reports.
Participates in training, in-services and special activities as required or assigned.
Performs other duties as assigned.
Enter DARMHA-required information, track and monitor all assessments for DCSs on site
Take weight, height, blood pressure, pulse, and pulse-ox and enter in EMR on consumers seeing Psychiatrist/NP.
Perform the above listed duties with or without reasonable accommodations.
Administer oral and urine drug tests and document in EMR and vender sites.
Crosstrain with other sites and WIN with the ability to fill in when needed
Minimum Qualifications/Responsibilities
High School diploma required.
Additional education in business field and/or experience desired.
Knowledge and/or skills in business English, basic mathematics, typing, filing and record maintenance, reception, operation of routine office equipment, time management, billing procedures and fiscal management.
Good interpersonal skills
Ability to ask sensitive questions about ethnicity and sexual orientation in a tactful and neutral manner, remaining neutral in matters of diversity and inclusion.
Flexible schedule
Skills in Microsoft Office (Word, Excel, Access) data entry/retrieval.
Ability to learn HCI’s electrical medical record.
Good telephone skills
Time management and organizational skills with flexibility to manage a wide variety of tasks
Willingness to use personal transportation in work
Certificates, Licenses, Registrations
Valid driver’s license in accordance with HCI motor vehicle Policy.
Maintain current Crisis Prevention Intervention (CPI) certification.
Maintain current American Red Cross / CPR/First Aid certification/AED.

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