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Programs Assistant Jobs in Boston, MA (NOW HIRING)

JVS Boston

Program Assistant

Brockton, MA

$37K - $47K/yr

The Program Assistant is responsible for supporting the members of the ... E2E Programs as they deliver ESOL classes and coaching. They will welcome direct visitors and ...

JVS Boston

Program Assistant

Brockton, MA · On-site

$37K - $47K/yr

The Program Assistant is responsible for supporting the members of the ... E2E Programs as they deliver ESOL classes and coaching. They will welcome direct visitors and ...

JVS Boston

Program Assistant

Brockton, MA

$26 - $27/hr

The Program Assistant is responsible for supporting the members of the ... E2E Programs as they deliver ESOL classes and coaching. They will welcome direct visitors and ...

CIEE Inc

Program Manager, Custom Programs

Boston, MA · On-site +1

Engage in CIEE and industry conferences and events to sell and promote CIEE's Custom Programs. * Assist with special projects and other tasks as necessary to ensure the smooth operation of Custom ...

Opportunity Communities

PUAM Program Assistant

Salem, MA · On-site

$25/hr

PUAM Program Assistant Salem, MA Why Work for North Shore CDC? North Shore Community Development ... programs that build future city leaders and self-sufficient residents. Our diverse staff are ...

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Programs Assistant information

What is the role of a program assistant?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, and often use tools like spreadsheets and databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a Programs Assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a Programs Assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching over $80,000 annually. Specialized skills, such as proficiency in project management tools or foreign languages, can increase earning potential. Experience and location also significantly impact compensation for assistant roles.

What would a program assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks such as scheduling, data entry, and communication, often using tools like spreadsheets and databases. The role requires strong organizational skills and attention to detail to ensure program activities run smoothly.

What jobs pay 4000 a week without a degree?

Programs Assistants typically do not earn $4,000 a week without a degree, as this pay level is uncommon for entry-level administrative roles. High-paying jobs that can reach this level without a degree often include specialized trades like commercial pilots, real estate brokers, or certain sales positions, which require experience, licensing, or certifications rather than formal degrees. These roles often demand specific skills, licenses, or extensive experience to achieve such high weekly earnings.

How does a Programs Assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
What are the most commonly searched types of Programs jobs in Boston, MA? The most popular types of Programs jobs in Boston, MA are:
What cities near Boston, MA are hiring for Programs Assistant jobs? Cities near Boston, MA with the most Programs Assistant job openings:
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Boston, MA as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.

Program Assistant, Housing & Behavioral Health

St Francis House

Boston, MA • On-site

$23.44/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Job Type
Full-time
Description
FLSA Status: Non Exempt
Pay range: Low $21.31 per hour High $23.44 per hour
Schedule: Full time Monday - Friday 7:30 am - 3:30 pm.
Job Summary: The Program Assistant position is a dynamic role that supports all the guest facing work we do at St. Francis House. The Programs Assistant provides administrative, operational, and client support to the Housing and Behavioral Health programs at St. Francis House. This role ensures smooth day-to-day operations, supports program staff, and assists in delivering high-quality services to individuals experiencing homelessness. The Programs Assistant plays a critical role in coordinating resources and fostering a welcoming, respectful environment for all guests
Essential duties / responsibilities:
  • Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel.
  • Retrieves messages from voicemail and forwards them to appropriate personnel.
  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
  • Provides a calm, supportive, and compassionate presence in the waiting area, welcoming guests and managing guest traffic as they navigate services. Monitors the waiting area and communal areas for any guest needs.
  • Triages guests with high acuity behavioral health concerns quickly, discretely, and compassionately to the appropriate clinical team member.
  • Keeps track of daily staff schedules, acting as a liaison for meetings with guests.
  • Maintains up to date knowledge and communications of St. Francis House programs and services to provide guests appropriate information and guidance.
  • Coordinates and hosts collateral services on site on behalf of Programs.
  • Ensures that materials are available to guests in both English and Spanish.
  • Ensures that all posted items on bulletin boards for the various programs are appropriate and up to date.
  • Uses client database to coordinate care and alerts.
  • Ensures guest confidentiality is maintained at the highest standard, abiding by HIPAA & 42CFR Part II.
  • Attends and annotates Department Meetings as needed.
  • Research resources and public health information to distribute to guests and staff.
  • Assists with planning and coordinating Housing and Behavioral Health events.
  • Manages and distributes supply orders, ensuring the department budgets are adhered to; receives and maintains office supplies.
  • Maintains expense reports for each department and submits receipts and invoices to the Finance Department.
  • Monitors communal spaces for any cleaning or repair needs, completes light housekeeping as needed, and submits work orders to Facilities team when appropriate.
  • Performs other clerical duties as needed, such as filing, photocopying, and collating.
  • Collaborates proactively with colleagues within the department as well as across SFH departments.
  • Adheres to agency code of conduct.
  • Performs other duties as assigned.

Requirements
Required Skills & Abilities:
  • Self-directed with the ability to work both independently and as part of a team.
  • Proficiency in Microsoft Office Suite products (outlook, word, excel, power point).
  • Reliable, dependable, flexible and ready to jump in to assist.
  • Demonstrated ability to work with individuals experiencing homelessness and barriers to employment within a busy homeless services environment.
  • Warm, welcoming, positive, enthusiastic demeanor.
  • Proficiency in English.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills
  • Excellent organizational skills with attention to detail.
  • Ability to function well in a fast-paced and stressful environment.
  • Basic understanding of and commitment to taking a person-centered, recovery-oriented, and trauma-informed approach.
  • Strong analytical and problem-solving skills.

Education & Experiences:
  • High School diploma or equivalent.
  • Further education in human services a plus
  • Experience providing direct services to homeless individuals.
  • Experience providing office management/ administrative support in a fast-paced setting.
  • Experience with multi-line phone system/s.
  • Experience working at the front desk.
  • Experience in customer service.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point).
  • Lived experience of homelessness and/or recovery a plus.
  • Bilingual Spanish preferred.

Physical Requirements:
  • Prolonged periods of sitting at a desk and working on a computer.
  • Ability to lift 25-pound packages, as needed.
  • Occasionally standing and moving throughout multi-level building.
  • Constantly operate computer and other office machinery, such as a calculator, copy machine, computer printer, and 2-way radio.

SFH is an Equal Employment Opportunity Employer committed to a diverse and inclusive workforce where all staff can reach their fullest potential. We welcome everyone who has lived experience of homelessness and/or recovery, and those who have faced historic barriers to competitive employment, in particular Black, Indigenous, and People of Color (BIPOC), and those who are multi-lingual or multi-cultural and members of the LGBTQ+ community. Reasonable accommodations may be made to enable individuals with disabilities to perform these duties.

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