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Programs Assistant Jobs in Boston, MA (NOW HIRING)

Boston College

Undergraduate Program Assistant

Newton, MA · On-site

$24.78 - $30.96/hr

Staff Assistant - School Of Nursing Administrative Operations & Customer Service: Serves as the ... Scrubs Retreat, Seacole Scholars programs, etc. Examinations Administration: Coordinates and ...

Berklee

Programs Support Assistant

Boston, MA

$16.45/hr

For complete program details, please go to our website:www.berklee.edu/se.Assist in foundational operations necessary to effectively run the Conservatory's academic programs. Essential Duties and ...

Erickson

Program Assistant-Per Diem

Peabody, MA · On-site

$41K - $52K/yr

Facilitate structured and impromptu programs for residents in common areas and rooms using ... Minimum of 1 year of experience as an Activities Assistant in a licensed health care facility or ...

Erickson Living

Program Assistant-Per Diem

Peabody, MA · On-site

$41K - $52K/yr

Facilitate structured and impromptu programs for residents in common areas and rooms using ... Minimum of 1 year of experience as an Activities Assistant in a licensed health care facility or ...

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Programs Assistant information

What would a programs assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, maintain records, and may use tools like spreadsheets or databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What are the most commonly searched types of Programs jobs in Boston, MA?

The most popular types of Programs jobs in Boston, MA are:

What cities near Boston, MA are hiring for Programs Assistant jobs?

Cities near Boston, MA with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Boston, MA as of August 2026, with employment types broken down into 70% Full Time, and 30% Part Time. Highlights an 100% In-person job distribution.

Undergraduate Program Assistant

Boston College

Newton, MA • On-site

$24.78 - $30.96/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 12 days ago

Boston College rating

8.7

Company rating: 8.7 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

55th of 618 rated colleges and universities

Job description

Staff Assistant - School Of Nursing

Administrative Operations & Customer Service: Serves as the primary point of first contact for student visitors, telephone inquiries, and general undergraduate office emails. Manages the daily operations of undergraduate student services, including email communications and calendar management for the Associate Dean, Assistant Dean, and Associate Director. Delivers high-quality customer service to prospective students and families, including coordinating and overseeing CSON-specific individual tours. Ensures all student-facing documents, presentations, and official department communications are accurate, professional, and up to date.

Academic Services Support: Provides administrative support for CSON first-year orientation and registration sessions. Assists with maintenance of Undergraduate Student Records, including tracking clinical sequencing, course plan assignments, and summer course approvals. Utilizes the Navigate Platform to administer and assign midterm progress report cases to the appropriate student services professional. Provides direct student administrative support for obtaining equivalency documentation for CNA/PCA roles.

Program and Event Support: Assists with logistics and setup/breakdown for programming and large-scale events, including printing, ordering food, supplies, and external services. Including but not limited to Convocation and Commencement; Scrubs Retreat, Seacole Scholars programs, etc. Examinations Administration: Coordinates and administers the Health Education Systems Incorporated (HESI) exam for the graduating senior class for (December, May, and August graduates). Serves as a second-line exam proctor.

Position Details: Department: 058001 - Dean School of Nursing Position: 00008044 - Staff Assistant - School of Nursing Grade: 1ST Hiring Range: $24.78/hr to $30.96/hr. Pay rate commensurate with relevant experience.

Requirements:

  • 1-2 years of support experience preferably in higher education.
  • High School diploma required; Baccalaureate degree preferred.

Other Qualifications:

  • Must be able to make decisions ensuring compliance with academic policies.
  • Ability to prioritize workflow and manage administrative responsibilities effectively.
  • Have a high degree of professionalism and customer-service orientation as well as excellent attention to detail and organizational skills.
  • Demonstrated ability to work independently and collaboratively in a team environment.
  • Outstanding oral and written communication skills and a demonstrated ability to exercise sound judgment in decision-making and problem-solving.
  • Can-do attitude and positive outlook required.
  • Knowledge of Excel, PowerPoint, MS Office, Google Suite, and Adobe Creative Cloud.

Closing Statement

  • Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
  • Tuition remission for Employees
  • Tuition remission for Spouses and Children who meet eligibility requirements
  • Generous Medical, Dental, and Vision Insurance
  • Low-Cost Life Insurance
  • Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
  • Paid Holidays Annually
  • Generous Sick and Vacation Pay
  • Additional benefits can be found on https://www.bc.edu/employeehandbook

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.

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