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Programs Assistant Jobs in Austin, TX (NOW HIRING)

Austin Retina Associates

Program Specialist

Austin, TX · On-site

$18 - $21/hr

  • Medical

Enroll patients for varying cost medical programs * Assist in monitoring faxes and upload to patient charts * Post payments from patients * Provide cost estimates to patients for medications and to ...

Austin Retina Associates

Program Specialist

Austin, TX · On-site

$18 - $21/hr

  • Medical

Enroll patients for varying cost medical programs * Assist in monitoring faxes and upload to patient charts * Post payments from patients * Provide cost estimates to patients for medications and to ...

Austin Retina Associates

Program Specialist

Austin, TX

$18 - $21/hr

  • Medical

Enroll patients for varying cost medical programs * Assist in monitoring faxes and upload to patient charts * Post payments from patients * Provide cost estimates to patients for medications and to ...

Flex

Program Management Assistant

Austin, TX

$37K - $47K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career at Flex offers the opportunity ...

Flextronics

Program Management Assistant

Austin, TX · On-site

$37K - $47K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Job Opportunity at Flex Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career at Flex ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Austin, TX?

The most popular types of Programs jobs in Austin, TX are:

What cities near Austin, TX are hiring for Programs Assistant jobs?

Cities near Austin, TX with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Austin, TX as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, and 3% Contract. Highlights an 86% Physical, 2% Hybrid, and 12% Remote job distribution.

Program Assistant I

Education Service Center Region 13

Austin, TX • On-site

$41K/yr

Full-time, Contractor

Re-posted 22 days ago

Job description

Position Type:
Support Staff/Program Assistant I
Date Posted:
10/2/2025
Location:
Education Service Center Region 13 - 600
District:
Education Service Center Region 13
Reports To: Director, Leadership and Instructional Foundations for Texas (LIFT)
Salary: This is a full-time, twelve (12) month position at 232 days with a minimum salary of $41,808.00. This is a grant-funded position and continued employment is contingent upon grant renewal.
Job Summary (Primary Purpose): Assist with tasks and duties associated with the effective functioning of the leadership and Instructional Foundations for Texas (LIFT) Department in Academic Services by providing direct assistance to the Director, Coordinators, Program Managers, Education Specialists, and external clients.
Required Qualifications (Knowledge, Skills & Education/Certificates):
  • High School diploma or GED required
  • At least five years' experience as administrative assistant or in office setting required

Preferred Qualifications (Knowledge, Skills & Education/Certificates):
  • Undergraduate degree preferred

Knowledge and Skills:
  • Ability to maintain electronic files
  • Ability to disseminate information in a clear and concise manner to internal and external clients
  • Ability to organize and prioritize work flow
  • Ability to multi-task when supporting multiple specialists
  • Strong interpersonal skills
  • Ability to work independently with minimum supervision
  • Excellent verbal and written skills
  • Excellent organizational skills
  • Excellent interpersonal and customer service skills
  • Excellent time management skills with proven ability to meet deadlines
  • Ability to work quickly and efficiently but effectively
  • Ability to work well in team situations and to collaborate with others
  • Ability to create flyers using Canva, Publisher, or other platforms (preferred)
  • Demonstrated experience using Microsoft Office Suite (Word, Excel, Powerpoint) and Google Suite
  • Demonstrated experience with virtual platforms (such as Zoom and Teams)
  • Demonstrated experience with understanding a learning management system (such as Canvas) preferred
  • Demonstrated experience with customer service, both internal and external

Major Job Responsibilities/Essential Functions:
  • Serve as a representative of ESC Region 13, displaying courtesy, tact, consideration, and discretion in all interactions with other members of the educational community and with the public
  • Work with Education Specialists, Program Managers, Coordinators, and other Program Assistants to serve the internal and external clients associated with this position and to accomplish the goals of ESC Region 13
  • Assist in preparation for and facilitation of workshops, conferences, and institutes
  • Develop, design, and produce brochures, newsletters, flyers, and other documents
  • Complete clerical duties in a timely and efficient manner
  • Understand and use ESC Region 13 internal systems
  • Receive incoming calls, take messages, and refer/route calls to appropriate staff for efficient client service in a timely and positive manner
  • Have a client-centered approach with possible conflict resolution with clients
  • Perform other duties as assigned

Supervisory Responsibilites: N/A
Budget Responsibilities: General knowledge of program budget
Working Conditions (Physical/Mental Demands & Environmental Factors):
  • Lifting and carrying (0-15 pounds)
  • Some travel by car to presentation venues as necessary
  • Multi-task environment
  • Ability to handle stress
  • Communicates clearly and effectively (verbal and written)
  • Follows policies and procedures
  • Maintains emotional control
  • Attention to detail
  • Reading, writing, proofreading
  • Office environment

Equipment Used:
  • General office equipment, Windows computer and peripherals, audio/visual equipment, and other equipment as requirements change.
Education Service Center Region 13 logo

About Education Service Center Region 13

Sourced by ZipRecruiter

Education Service Center Region 13 (ESC Region 13) is based in Austin, TX, US and operates within the Education industry. As per the information from their official website, esc13.net, ESC Region 13 is a significant participant in the Texas public education sector since its establishment in 1967. This company provides services and products that improve educational outcomes. These interventions and tools are designed to boost teaching efficiency and learner outcomes. Their overarching mission is to inspire and empower educators to promote positive change that yields successful learners. One of the company's most notable accomplishments is their influence and contribution to the development of innovative curriculum resources that are now employed across the state of Texas.

Industry

Education

Company size

201 - 500 Employees

Headquarters location

Austin, TX, US

Year founded

1967

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