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Programs Assistant Jobs in Austin, TX (NOW HIRING)

Diné Source, LLC

Assistant Program Manager

Austin, TX · On-site

Assistant Program Manager** provides coordination, tracking, and execution support across AAL ... Experience supporting Government or DoD programs preferred* Strong skills in:* Schedule and task ...

LifeWise Academy

Assistant Program Director

Bastrop, TX · On-site

The Assistant Program Director will serve in a part-time capacity, under the Program Director. If you're interested in this position, apply on the program's webpage. Job Responsibilities: Assist the ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Austin, TX?

The most popular types of Programs jobs in Austin, TX are:

What cities near Austin, TX are hiring for Programs Assistant jobs?

Cities near Austin, TX with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Austin, TX as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, and 3% Contract. Highlights an 86% Physical, 2% Hybrid, and 12% Remote job distribution.

Youth Program Assistant - Norman Commons

Austin, TX • On-site

Foundation Communities
Non-Profits • 201 - 500 employees
Learn more about Foundation Communitiesexternal

$19.65/hr

Other

Medical, Dental, Retirement

Posted 23 days ago

Job description

Position Summary: The Youth Program Assistant will lead daily activities and engage youth in education-centered after school and summer youth programs, including but not limited to, homework/academic assistance, fitness, reading and enrichment. Responsibilities will be carried out in a predominantly in-person setting with virtual programming if necessary.
Norman Commons 5712 Jackie Robinson St, Austin, TX 78721
**NEW FC EMPLOYEES ELIGIBLE FOR $300 SIGN ON BONUS**
Essential Job Functions:
  • Assist Youth Program Assistants plan and lead meaningful activities that include but are not limited to arts and crafts, STEM/STEAM, reading, character development, physical fitness, and/or nutrition in a physical and/or online setting for participants at your home site and other sites as needed
  • Proficiency in basic computer skills such as navigating websites, use of email suites (Gmail, Outlook, etc...) and search engines, etc...
  • Prior use of, or willingness to learn, online educational tools such as Google Classrooms, Zoom, ClassDojo, amongst others.
  • Prepare the learning environment, lessons and necessary supplies for program activities in an in-person and virtual setting.
  • Assist children with homework and academic enrichment activities.
  • Maintain a clean and organized classroom as well as common areas.
  • Promote an inclusive, welcoming, and respectful environment that embraces diversity
  • Serve as a positive role model for participants.
  • Maintain accurate program documentation
  • Ensure safety and supervision of participants
  • Follow CDC Guidelines to maintain a safe working environment
  • Comply with all required policies, procedures, and regulations
Other Duties & Responsibilities:
  • Assist with distribution of snacks and meals
  • Other duties as assigned
Minimum Qualifications (experience, education, credentials, language):
  • Must be eligible to work in the United States and be able to pass a criminal background check (Fingerprint check required at some sites)
  • Minimum 18 years of age; graduating senior - Must be working toward a high school diploma to be earned at the end of the current school year.
  • Must enjoy working with children K-5th grade
  • Flexibility to meet the changing work needs and demands
  • Ability to lead various fitness activities as well supervise/participate in sports
  • Ability to organize activities and make sound judgements
  • Ability to interact with a range of age groups
  • Available to work at a Learning Center Monday through Friday preferably 2:30-6:15. Start time may be flexible due to high school schedule.
Preferred Qualifications
  • Preferred volunteer or work experience with school age children; including babysitting, child care, tutoring.
  • Interest in child development, education and social work.
  • Bi-lingual (Spanish, Arabic or other) preferred
Physical Demands/Work Environment (include amount of lifting, twisting, bending, sitting, standing, keyboarding, driving, noise, indoor/outdoor etc.)
  • Occasional lifting, twisting, bending standing and sitting
  • Frequent walking and participation in basic exercise movements
  • Exposure to various weather conditions including but not limited to sun, wind and rain.
  • An occupational exposure to blood or other potentially infectious materials may occur.
  • May be asked to clean up bodily fluids with appropriate training and personal protective equipment provided.
  • Ability to work in all types of climate atmospheres, such as hot, rainy or wet environments. Inside and outside.
Other/Benefits for part time Afterschool Assistant:
  • Paid Sick Leave: After 30 hours of work, you earn 1 hour of paid sick leave, up to 68 hours, to use for illness and medical or dental appointments for yourself or dependent family members.
  • Weekends off and some school holidays off with opportunities to work (Spring Break, Christmas...)
  • Paid holidays after 1 year of employment
  • Retirement Plan: After 12 months of employment and 1000 hours of service (& age 21), you become eligible for our 401(k)-retirement plan. Features a 2% match if you contribute and a 3% safe harbor contribution for all eligible participants.
  • Paid trainings and opportunities for a variety of professional development
  • Employee Assistance Program (EAP): This benefit provides you and household members with confidential 24/7 phone support and referral for personal issues, including mental health, stress, legal and family problems. You can meet with a counselor 3X per year for each presenting issue.
  • Service Awards: After 12 months of employment, you will receive a gift to recognize your service. Additional awards are available as your tenure increases.
  • Housing: After 6 months of employment, if you work a minimum of 20 hours per week, you may be eligible to reside at a Foundation Communities property and receive a 20% discount off the unit's market rate at move-in.
  • Opportunities for performance-based pay increases
  • Fun work environment

Compensation: Hourly rate: $19.65
Employee Signature: ______________________________ Date: ________________
Print Name: _______________________________________
Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.

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