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Programs Assistant Jobs in Austin, TX (NOW HIRING)

CAPPS

TEC-Program Spclst II-III

Austin, TX · On-site

$4.0K - $6.3K/mo

This position involves planning, developing and implementing programs within TEC and outside agencies, and training others. This position works under general supervision, with moderate latitude for ...

Flex Ltd.

Program Management Assistant

Austin, TX · On-site

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career at Flex offers the opportunity ...

FLEX Inc

Program Management Assistant

Austin, TX · On-site

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career at Flex offers the opportunity ...

Compass

Agent Experience Coordinator

Austin, TX · On-site

You will support our customers with our tools and programs, assist with marketing requests, and more. As an AEC you are passionate about your customers, delivering a world-class experience, and ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Austin, TX?

The most popular types of Programs jobs in Austin, TX are:

What cities near Austin, TX are hiring for Programs Assistant jobs?

Cities near Austin, TX with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Austin, TX as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, and 3% Contract. Highlights an 86% Physical, 2% Hybrid, and 12% Remote job distribution.

Program Analyst - NOAA programs

AtOrchard LLC

Austin, TX • On-site

Full-time

Re-posted 29 days ago

Job description

Description:

@Orchard LLC is seeking an experienced Program Analyst to support a highly visible NOAA National Ocean Service (NOS) program. The ideal candidate will have experience managing program and project activities for scientific projects.


Key Responsibilities:

  • Produce regular performance reports and metrics in coordination with program leadership.
  • Assist the PMO with tracking and drafting project agreements.
  • Produce planning documents, data flow diagrams, and communication materials for program activities.
  • Complete compliance reviews on project awards and assist other representatives with the review process
  • Capture technical requirements and communicate them clearly to all project partners.
  • Monitor assets during weather events (e.g., tropical storms), maintain tracking databases, and produce summary reports for leadership.
  • Coordinate with external partners and internal stakeholders to ensure new data types are successfully integrated into central databases.
Requirements:

Required Skills & Experience:

  • Master’s degree in a scientific or engineering field (Oceanography, Marine Science, Hydrology, Environmental Science, or similar) or equivalent experience.
  • 3-5 years of professional experience supporting or leading scientific/marine/ environmental observation projects.
  • Proven ability to manage requirements and workflows using GitHub and Google Workspace
  • Familiarity with NOAA programs is required.

If you are a motivated individual with a passion for continuing your work with NOAA, we want to hear from you!


@Orchard is an equal opportunity employer. We encourage all qualified candidates to apply, regardless of race, gender, age, disability, or other protected characteristics.


To learn more about our other exciting opportunities, visit our Jobs Page at www.atorchard.com.