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Programs Assistant Jobs in Philadelphia, PA (NOW HIRING)

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Programs Assistant information

What is the role of a program assistant?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, and often use tools like spreadsheets and databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a Programs Assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a Programs Assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching over $80,000 annually. Specialized skills, such as proficiency in project management tools or foreign languages, can increase earning potential. Experience and location also significantly impact compensation for assistant roles.

What would a program assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks such as scheduling, data entry, and communication, often using tools like spreadsheets and databases. The role requires strong organizational skills and attention to detail to ensure program activities run smoothly.

What jobs pay 4000 a week without a degree?

Programs Assistants typically do not earn $4,000 a week without a degree, as this pay level is uncommon for entry-level administrative roles. High-paying jobs that can reach this level without a degree often include specialized trades like commercial pilots, real estate brokers, or certain sales positions, which require experience, licensing, or certifications rather than formal degrees. These roles often demand specific skills, licenses, or extensive experience to achieve such high weekly earnings.

How does a Programs Assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
What are the most commonly searched types of Programs jobs in Philadelphia, PA? The most popular types of Programs jobs in Philadelphia, PA are:
What cities near Philadelphia, PA are hiring for Programs Assistant jobs? Cities near Philadelphia, PA with the most Programs Assistant job openings:
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Philadelphia, PA as of July 2026, with employment types broken down into 1% As Needed, 66% Full Time, 30% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution.
Programs Assistant

Programs Assistant

American Philosophical Society

Philadelphia, PA • On-site

$45K/yr

Full-time, Contractor

Medical, Dental, Life, Retirement, PTO

Re-posted 6 days ago

Job description

Description
Job Summary
The American Philosophical Society, founded by Benjamin Franklin in 1743 and, today, the oldest and most distinguished learned society in the U.S., seeks a mission-aligned and detail-oriented Programs Assistant to support planning and day-of execution of public programs, signature special events, and private event rentals. The Society is engaged in many major programmatic initiatives coinciding with the U.S. Semiquincentennial-the Programs Assistant will serve as key support staff for the Society's 2026 events, which include a major international conference, a monthly lecture series in Philadelphia, and additional one-off events and programs.
This is an on-site, full-time, term-limited (12-month) position with benefits. The Society offers a competitive benefits package, including health insurance, dental, life insurance, short- and long-term disability, 403b with employer match, and paid days off.
Salary: $45,000 minimum
Essential Functions
- Logistics and planning: Assist with event timelines, venue set up, and outside vendors, such as caterers;
- Administrative Support: Handle event inquiries, maintain attendee lists, process registrations, and prepare promotional materials;
- Day-Of Coordination: Serve as a forward-facing and welcoming representative of the APS during events;
- Other duties as assigned.
Qualifications
Job Requirements and Qualifications
- Bachelor's degree required, but open to graduate students and beyond interested in exploring work at a cultural institution;
- Early career, entry-level to five years' experience;
- Ideal candidate will have some experience organizing programs and events, or a demonstrated willingness to learn and evidence of aptitude to do so;
- Exceptional interpersonal skills with a positive attitude;
- Must be comfortable working with the public;
- Ability to maintain a high level of accuracy in all work;
- Strong communication skills: written and verbal;
- Familiarity with MS Office and Zoom set-up;
- Demonstrated ability to be creative, flexible, adaptive to change, and to successfully collaborate and work effectively within and across organizational boundaries in a fast-paced, dynamic environment;
- Dependability in adhering to schedules and availability for early mornings, daytime, evenings, and weekends with schedules that vary based on the event calendar.
There is no perfect candidate and the successful candidate may not have all of the above-listed skills. All interested are encouraged to apply.
Institutional requirements: Background check required after a conditional job offer is made.
Environmental/Physical Capabilities
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position operates in a professional office environment within the organization. The role frequently interacts with Members and grant and fellowship recipients, requiring extended periods of standing, often for multiple hours at a time. The role may also involve occasional walking, light lifting (up to 25 pounds), and repetitive motions such as typing or using office equipment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Application Instructions
Please submit a cover letter and a cv or resume

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