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Programs Assistant Jobs in Philadelphia, PA (NOW HIRING)

Apis Services, Inc.

PROGRAM ASSISTANT-HOURLY

Claymont, DE · On-site

$36K - $46K/yr

The Program Assistant serves as the first point of contact for the office and plays an important role in creating a professional, organized, and responsive environment while supporting the delivery ...

Prime Healthcare

Residency Program Assistant

Bristol, PA · On-site

$36K - $46K/yr

... Assistant is responsible for the operational management of the accredited residency training ... programs. The position requires a comprehensive and detailed understanding of national ...

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Programs Assistant information

What would a programs assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, maintain records, and may use tools like spreadsheets or databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
What are the most commonly searched types of Programs jobs in Philadelphia, PA? The most popular types of Programs jobs in Philadelphia, PA are:
What cities near Philadelphia, PA are hiring for Programs Assistant jobs? Cities near Philadelphia, PA with the most Programs Assistant job openings:
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Philadelphia, PA as of August 2026, with employment types broken down into 11% Internship, 45% Full Time, 33% Part Time, and 11% Contract. Highlights an 89% In-person, and 11% Hybrid job distribution.

Program Assistant (RGA)

Scientific Review and Grants Admin

Philadelphia, PA • On-site

$37K - $47K/yr

Other

Posted 4 days ago

Job description

Program Assistant

The American Association for Cancer Research (AACR), with more than 61,000 laboratory, translational, and clinical researchers; population scientists; other health care professionals; and patient advocates residing in 143 countries and territories around the world, is the first and largest organization in the world dedicated to advances in all areas of high-quality, innovative cancer research. Its mission is to prevent and cure all cancers. The programs and activities of the AACR foster the exchange of new knowledge among scientists and physicians in cancer research as well as in related sciences. The AACR publishes ten peer-reviewed scientific journals and an award-winning magazine for cancer patients and their loved ones; convenes topical scientific conferences and an annual meeting that draws more than 22,500 participants; offers educational workshops that train young investigators in a variety of scientific and clinical areas; funds research fellowships, career development awards, and research grants for both senior and junior investigators; raises public awareness of the progress in the biology, detection, diagnosis, treatment, and prevention of cancer; engages actively in advocacy for increased federal research funding and other national policies that accelerate progress against cancer; and interacts with regulatory agencies to support regulatory science and policy.

We are seeking a dedicated and detail-oriented Program Assistant to join our Research and Grants Administration team. The ideal candidate will assist applicants with inquiries regarding their applications, generate necessary data reports, and collaborate with scientific review committees to facilitate the review process, including scheduling calls and providing support. Additionally, this role involves liaising with grantees to ensure timely progress reports and addressing other grant-related matters. In addition to core administrative duties, the Program Assistant will assist the department with special projects and events, including but not limited to, the AACR Annual Meeting and the Annual Grantee Summit, as needed.

Responsibilities
  • Provides comprehensive administrative and project management support to the Research and Grants Administration (RGA) director, scientific administrators, and program administrators.
  • Prepares templates for grant application materials and grant agreements.
  • Manages grant applications and post-award reports through online grants management system
  • Collects and records relevant grant application data.
  • Assists in coordinating internal and external meetings, conferences, specific projects, etc.
  • Assists with meeting preparations and mailings to grant recipients, donor organizations, chairpersons of committees, and other VIPs.
  • Assists in maintaining RGA databases and filing/tracking systems.
  • All other duties as assigned.
Qualifications
  • BA/BS degree with 1+ years of administrative experience or 4+ years of previous administrative experience
  • Experience in a grant's administrative role at a non-profit organization preferred.
  • Excellent written and verbal communication skills
  • Ability to work both within a team and independently
  • Basic knowledge of computer applications including but not limited to Microsoft 365, Adobe, and Zoom
  • Strong attention to detail
  • Ability to organize, prioritize, and follow through on multiple projects
  • Exceptional interpersonal skills, professional demeanor, and appearance.
  • Strong administrative and organizational skills.
  • Ability to exercise good judgement in interactions with applicants, committee members, grantees, and VIPs.
  • Ability to adapt and respond in a fast-paced environment.
  • Willingness to complete local and/or national travel preferred.

EOE

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