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How much do part time intake coordinator jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for part time intake coordinator in the United States is $21.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.56 per hour, depending on experience, location, and employer.

What is a part time intake coordinator?

A Part Time Intake Coordinator is a professional who assists organizations, such as healthcare facilities or social service agencies, by managing the initial intake process for new clients or patients. They gather essential information, complete paperwork, verify insurance, and help coordinate the first steps of care or service. Working part-time, they typically handle these responsibilities during specific hours or days rather than full-time. Their role is crucial for ensuring smooth onboarding and providing a positive first impression for clients. Attention to detail, strong communication skills, and organizational abilities are important qualities for this job.

What are the key skills and qualifications needed to thrive as a part time intake coordinator?

To thrive as a Part Time Intake Coordinator, you need strong organizational skills, attention to detail, and experience with client intake procedures, often supported by a background in healthcare, social services, or administration. Familiarity with electronic health records (EHR) systems, scheduling software, and secure data management is commonly required. Excellent communication, active listening, and empathy are critical soft skills for engaging with clients and supporting team coordination. These competencies ensure efficient processing of client information, accurate record-keeping, and a positive experience for both clients and staff.

What are the typical challenges faced by a part time intake coordinator, and how can they be managed effectively?

Part Time Intake Coordinators often encounter challenges related to balancing a high volume of client inquiries with administrative responsibilities, all within limited weekly hours. Managing time efficiently and prioritizing urgent cases is crucial to ensure clients receive timely assistance and accurate information. Effective communication and collaboration with other team members, such as case managers and administrative staff, can help streamline the intake process and prevent bottlenecks. Staying organized and utilizing client management systems will further support a smooth workflow in this dynamic role.
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Part Time Intake Coordinator jobs near you
Infographic showing various Part Time Intake Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $44,160 per year, or $21.2 per hour.

Part Time Intake Coordinator

Transition Care Telemetry Inc.

Capistrano Beach, CA • On-site

$23 - $25/hr

Part-time

Posted 2 days ago

New

Job description

Benefits:
  • Company parties
  • Flexible schedule
  • Free food & snacks

We are seeking a motivated and detail-oriented Part Time Intake Coordinator to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. This position requires strong organizational skills, effective communication abilities, and a customer-focused mindset. If you thrive in a fast-paced environment and are passionate about delivering top-notch service, we encourage you to apply.
Responsibilities
- Manage daily office operations and ensure efficient workflow.
- Serve as a point of contact for clients and doctor's offices, providing excellent customer support and service.
- Handle phone systems, directing calls appropriately and taking messages as needed.
- Assist with data entry tasks, maintaining accurate records and databases.
- Support medical reception duties, including scheduling appointments and managing patient inquiries.
- Utilize Google Suite for document creation, data management, and communication.
- Organize and maintain office files, both physical and electronic.
- Collaborate with team members to ensure smooth administrative processes.
- Provide assistance in office management tasks as required.
- Work with claims department to ensure receivables are paid in a timely fashion.
- Assist with onboarding of new personnel
Experience
- Previous experience as a Patient Navigator/Intake Coordinator or in a similar role is preferred.
- Familiarity with medical receptionist duties is a plus.
- Bilingual candidates are highly desirable to enhance communication with diverse clientele.
- Strong organizational skills with the ability to manage multiple tasks efficiently.
- Excellent customer service skills with a focus on client satisfaction.
- Proficient in data entry and comfortable using various office software applications, particularly Google Suite.
- Experience with office management practices is advantageous.
Join us in making a positive impact through your administrative expertise!
Qualifications
- Strong administrative experience with proficiency in Google Suite and Microsoft Office
- Excellent organizational skills with a proven track record in office management
- Bilingual proficiency in English and Spanish for effective communication is a plus
- Skilled in data entry and maintaining accurate records
- Previous experience in medical reception or administrative support roles
- Ability to provide exceptional customer service and handle various administrative tasks efficiently