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Medical Secretary Jobs (NOW HIRING)

L.I.F.E., INC

Medical Secretary

Halethorpe, MD · On-site

$18/hr

MEDICAL SECRETARY L.I.F.E. Inc is looking for a dynamic, detailed oriented, friendly person to join our team as a Medical Secretary. The medical secretary will work closely with the departments to ...

Premier Medical Group

Medical Secretary

Fishkill, NY · On-site

$18 - $22/hr

Medical Secretary Location: 400 Westage Business Center Drive Division: Internal Medicine Classification: Full Time Non-Exempt Hourly Reports to: Practice Director Hours/ Travel : Monday-Friday 8 ...

Stony Brook Medicine

Medical Secretary

East Setauket, NY · On-site

$19 - $28/hr

Perform secretarial duties utilizing specific knowledge of medical terminology and all office policies and procedures. Essential Job Functions: * Answer incoming calls. * Triage phone calls and ...

Trinity Health

Medical Secretary

Hartford, CT

$19.25 - $23.25/hr

The Medical Secretary has administrative responsibilities including patient greeting, check-in, answering phones, triaging phone calls, scanning, scheduling appointments and procedures for exams and ...

Trinityhealth

Medical Secretary

Hartford, CT · On-site

$19.25 - $23.25/hr

The Medical Secretary has administrative responsibilities including patient greeting, check-in, answering phones, triaging phone calls, scanning, scheduling appointments and procedures for exams and ...

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Medical Secretary information

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How much do medical secretary jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for medical secretary in the United States is $20.37, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $22.12 per hour, depending on experience, location, and employer.

How much does a medical secretary make in the US?

The average annual salary for a medical secretary in the US is around $35,000 to $45,000, depending on experience, location, and workplace setting. Medical secretaries often use office software and medical terminology, and some roles may require certification or familiarity with electronic health records.

What does a medical secretary do?

As a medical secretary, you perform various administrative and clerical functions specific to the medical field. You coordinate physician schedules, ensure medical records for each patient include all relevant information, and process payments. As part of your duties, you may read and write correspondence, generate reports, verify insurance, and serve as the first point of contact for patients. Hours vary depending on the clinic you work at; most locations have regular operating hours, but hospitals and walk-in clinics are often open during evenings, weekends, and holidays.

How long does it take to become a medical secretary?

Becoming a medical secretary typically requires a high school diploma or equivalent, with some positions preferring postsecondary training or certification in medical administration. Training programs or courses can take from a few months to a year, and on-the-job experience is also valuable for developing skills in medical terminology, office software, and healthcare procedures.

What is the difference between Medical Secretary vs Medical Administrative Assistant?

AspectMedical SecretaryMedical Administrative Assistant
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma or equivalent; certification optional
Work EnvironmentClinics, hospitals, private practicesClinics, hospitals, healthcare offices
Job DutiesScheduling, patient records, correspondenceScheduling, billing, administrative support
Industry UsageCommonly used in healthcare settingsOften used interchangeably with Medical Secretary

Medical Secretaries and Medical Administrative Assistants share similar roles in healthcare settings, focusing on administrative tasks like scheduling and patient record management. While their duties often overlap, Medical Secretaries may focus more on correspondence and communication, whereas Medical Administrative Assistants might handle billing and broader administrative functions. Both roles require similar credentials and are vital for smooth healthcare operations.

What are common challenges faced by medical secretaries in managing patient information and appointments?

Medical secretaries often juggle a high volume of patient information, appointment scheduling, and communication with both patients and medical staff. One common challenge is ensuring accuracy and confidentiality while updating records and handling sensitive data, especially in fast-paced environments. Additionally, managing last-minute appointment changes or urgent requests can require quick thinking and strong organizational skills. Effective use of electronic health record (EHR) systems and maintaining clear communication with healthcare providers are key to overcoming these challenges.

What is a medical secretary?

Medical secretaries are administrative professionals who work in healthcare settings such as hospitals, clinics, and doctors' offices. They are responsible for managing schedules, handling patient records, answering phones, and assisting with billing and insurance paperwork. Their role is crucial in ensuring that the medical office runs smoothly and that patients receive timely and accurate information. Medical secretaries often serve as the first point of contact for patients and act as a liaison between medical staff and patients.

What are the key skills and qualifications needed to thrive as a medical secretary, and why are they important?

To thrive as a Medical Secretary, you need strong organizational skills, attention to detail, and a solid understanding of medical terminology, typically supported by a high school diploma or relevant certification. Familiarity with electronic health record (EHR) systems, medical billing software, and scheduling tools is essential. Excellent interpersonal skills, discretion, and the ability to multitask effectively help you stand out in this role. These skills and qualities are important for ensuring efficient office operations, accurate record-keeping, and positive patient experiences in a healthcare setting.
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Medical Secretary jobs near you
Infographic showing various Medical Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution, with an average salary of $42,374 per year, or $20.4 per hour.

Medical Secretary

Orthopaedic Specialty Institute Medical Group of Orange County

Laguna Hills, CA • On-site

$23/hr

Full-time

Re-posted 11 days ago

Job description

Pay will be determined based on experience, skills, and qualifications.


About Company:

Orthopaedic Specialty Institute (OSI) was founded by a dedicated group of specialized orthopaedic physicians committed to delivering exceptional musculoskeletal care. With multiple locations throughout Orange County, OSI provides comprehensive, patient-centered services focused on innovative treatments, advanced clinical expertise, and outstanding outcomes. Our team is dedicated to combining compassionate care with cutting-edge orthopaedic solutions to help patients restore mobility, improve function, and return to the activities they enjoy.

About the Role:

The Medical Secretary plays a crucial role in ensuring the smooth and efficient operation of a medical office or healthcare facility. This position is responsible for managing patient communications, scheduling appointments, and maintaining accurate medical records, which directly impacts patient care and satisfaction. The Medical Secretary acts as a liaison between patients, healthcare providers, and administrative staff, facilitating clear and timely information exchange. Attention to detail and confidentiality are paramount, as the role involves handling sensitive patient information in compliance with healthcare regulations. Ultimately, the Medical Secretary supports the healthcare team by providing essential administrative assistance that enables providers to focus on delivering high-quality medical care.

Minimum Qualifications:

  • High school diploma or equivalent.
  • Proven experience in a medical administrative or secretarial role.
  • Familiarity with medical terminology and healthcare office procedures.
  • Proficiency in using electronic health record (EHR) systems and standard office software.
  • Strong organizational and communication skills.

Preferred Qualifications:

  • Certification as a Medical Secretary or Medical Administrative Assistant.
  • Experience with medical billing and coding.
  • Knowledge of healthcare regulations such as HIPAA.
  • Ability to speak multiple languages to assist diverse patient populations.
  • Prior experience working in a specialized medical practice or hospital setting.

Responsibilities:

  • Manage incoming calls and correspondence, responding to patient inquiries and directing them appropriately.
  • Schedule and confirm patient appointments, coordinating with healthcare providers to optimize daily schedules.
  • Maintain and update patient medical records accurately, ensuring compliance with privacy laws and organizational policies.
  • Prepare and process medical documents, including referrals, billing information, and insurance claims.
  • Coordinate office workflow by communicating effectively with medical staff and other departments to support patient care activities.

Skills:

The Medical Secretary utilizes strong organizational skills daily to manage complex scheduling and maintain accurate patient records, ensuring seamless office operations. Effective communication skills are essential for interacting with patients, healthcare providers, and insurance companies, facilitating clear and professional exchanges. Proficiency with electronic health record systems and office software enables efficient data entry, document preparation, and information retrieval. Attention to detail is critical when handling sensitive medical information and processing billing or insurance documentation to avoid errors. Additionally, problem-solving skills help the Medical Secretary address scheduling conflicts and patient concerns promptly, contributing to a positive healthcare experience.