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Medical Secretary Jobs (NOW HIRING)

L.I.F.E. Inc.

Medical Secretary

Baltimore, MD · On-site

$18 - $18.50/hr

Medical Secretary Medical Secretary L.I.F.E. Inc is looking for a dynamic, detailed oriented, friendly person to join our team. The medical secretary will work closely with the departments to ensure ...

Shrewsbury Diagnostic Imaging

Medical Secretary

Shrewsbury, NJ · On-site

$19.50 - $23.50/hr

As a Medical Secretary, your responsibility will to: Greet and admit patients arriving for exams, which includes pulling and reviewing relevant patient files and obtaining new patient information.

Premiere Medical

Medical Secretary

Poughkeepsie, NY · On-site

$18.75 - $22.75/hr

Medical Secretary Location: 243 North Road Poughkeepsie, NY 12601 Department: Gastroenterology Classification: Full Time Non-Exempt Hourly Reports to: Practice Manager/Director or Clinical Supervisor ...

Hosco

Medical Secretary

Miami, FL · On-site

$18.25 - $22/hr

Medical Secretary A Medical Secretary supports doctors and other members of the medical team by performing administrative and clerical work. As a Medical Secretary, your day-to-day tasks include ...

Life

Medical Secretary

Halethorpe, MD · On-site

$18 - $18.50/hr

MEDICAL SECRETARY L.I.F.E. Inc is looking for a dynamic, detailed oriented, friendly person to join our team as a Medical Secretary. The medical secretary will work closely with the departments to ...

L.I.F.E., INC

Medical Secretary

Halethorpe, MD · On-site

$18 - $18.50/hr

MEDICAL SECRETARY L.I.F.E. Inc is looking for a dynamic, detailed oriented, friendly person to join our team as a Medical Secretary. The medical secretary will work closely with the departments to ...

ENT Associates of Paoli

Be Seen First

Medical Secretary

Paoli, PA · On-site

$1.0K - $42K/yr

MEDICAL SECRETARY CAREER OPPORTUNITY IN PAOLI, PA, 19301 EAR, NOSE AND THROAT SURGEON'S OFFICE DR. LAWRENCE KATIN & DR. CHARLES GAWTHROP FULL-TIME MEDICAL SECRETARY - ANSWERING PHONES - CHECK-IN ...

Premiere Medical

Medical Secretary

Fishkill, NY · On-site

$19 - $23/hr

Medical Secretary Location: 243 North Road Poughkeepsie, NY 12601 Department: Gastroenterology Classification: Full Time Non-Exempt Hourly Reports to: Practice Manager/Director or Clinical Supervisor ...

Premier Medical Group

Medical Secretary

Poughkeepsie, NY · On-site

$18 - $22/hr

Medical Secretary Location: 243 North Road Poughkeepsie, NY 12601 Department: Gastroenterology Classification : Full Time Non-Exempt Hourly Reports to: Practice Manager/Director or Clinical ...

UNITED FAMILY MEDICAL CENTER

Medical Secretary

Newburyport, MA · On-site

$20 - $24.25/hr

As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also ...

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Medical Secretary information

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How much do medical secretary jobs pay per hour?

As of Jun 29, 2026, the average hourly pay for medical secretary in the United States is $20.37, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $22.12 per hour, depending on experience, location, and employer.

What Is the Job of a Medical Secretary?

As a medical secretary, you perform various administrative and clerical functions specific to the medical field. You coordinate physician schedules, ensure medical records for each patient include all relevant information, and process payments. As part of your duties, you may read and write correspondence, generate reports, verify insurance, and serve as the first point of contact for patients. Hours vary depending on the clinic you work at; most locations have regular operating hours, but hospitals and walk-in clinics are often open during evenings, weekends, and holidays.

What does a medical secretary do?

A medical secretary manages administrative tasks in healthcare settings, including scheduling appointments, maintaining patient records, handling correspondence, and billing. They often use electronic health record (EHR) systems and require strong organizational and communication skills. Certification or training in medical office procedures can enhance job prospects.

Do you need a degree to be a medical secretary?

A degree is not typically required to become a medical secretary, but many employers prefer candidates with a high school diploma or equivalent. Relevant skills include proficiency in office software and medical terminology, and some roles may require certification or training in medical office procedures.

How long does it take to become a medical secretary?

Becoming a medical secretary typically requires a high school diploma or equivalent, with some positions preferring postsecondary training or certification in medical administration. Training programs or courses can take from a few months to a year, and on-the-job experience also helps develop necessary skills such as medical terminology and office software proficiency.

What is the difference between Medical Secretary vs Medical Administrative Assistant?

AspectMedical SecretaryMedical Administrative Assistant
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma or equivalent; certification optional
Work EnvironmentClinics, hospitals, private practicesClinics, hospitals, healthcare offices
Job DutiesScheduling, patient records, correspondenceScheduling, billing, administrative support
Industry UsageCommonly used in healthcare settingsOften used interchangeably with Medical Secretary

Medical Secretaries and Medical Administrative Assistants share similar roles in healthcare settings, focusing on administrative tasks like scheduling and patient record management. While their duties often overlap, Medical Secretaries may focus more on correspondence and communication, whereas Medical Administrative Assistants might handle billing and broader administrative functions. Both roles require similar credentials and are vital for smooth healthcare operations.

What is the highest paying secretary job?

The highest paying secretary roles are often executive secretaries or executive assistants to top executives, with salaries exceeding $80,000 annually. These positions typically require advanced organizational skills, experience, and proficiency with office management tools like Microsoft Office or specialized scheduling software.

What are some common challenges faced by medical secretaries in managing patient information and appointments?

Medical secretaries often juggle a high volume of patient information, appointment scheduling, and communication with both patients and medical staff. One common challenge is ensuring accuracy and confidentiality while updating records and handling sensitive data, especially in fast-paced environments. Additionally, managing last-minute appointment changes or urgent requests can require quick thinking and strong organizational skills. Effective use of electronic health record (EHR) systems and maintaining clear communication with healthcare providers are key to overcoming these challenges.

What are medical secretaries?

Medical secretaries are administrative professionals who work in healthcare settings such as hospitals, clinics, and doctors' offices. They are responsible for managing schedules, handling patient records, answering phones, and assisting with billing and insurance paperwork. Their role is crucial in ensuring that the medical office runs smoothly and that patients receive timely and accurate information. Medical secretaries often serve as the first point of contact for patients and act as a liaison between medical staff and patients.

What are the key skills and qualifications needed to thrive as a Medical Secretary, and why are they important?

To thrive as a Medical Secretary, you need strong organizational skills, attention to detail, and a solid understanding of medical terminology, typically supported by a high school diploma or relevant certification. Familiarity with electronic health record (EHR) systems, medical billing software, and scheduling tools is essential. Excellent interpersonal skills, discretion, and the ability to multitask effectively help you stand out in this role. These skills and qualities are important for ensuring efficient office operations, accurate record-keeping, and positive patient experiences in a healthcare setting.
More about Medical Secretary jobs
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Medical Secretary jobs near you
Infographic showing various Medical Secretary job openings in the United States as of June 2026, with employment types broken down into 50% Full Time, and 50% Contract. Highlights an 50% In-person, and 50% Remote job distribution, with an average salary of $42,374 per year, or $20.4 per hour.

Medical Secretary

L.I.F.E. Inc.

Baltimore, MD • On-site

$18 - $18.50/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 28 days ago

Job description

Medical Secretary

Medical Secretary L.I.F.E. Inc is looking for a dynamic, detailed oriented, friendly person to join our team. The medical secretary will work closely with the departments to ensure that our individuals receive the quality of care they need from their medical, dental, vision, and any other providers they see.

General Description/Summary: Under the direct supervision of the Healthcare Administrator the Medical Secretary performs varied tasks assisting the Adult Medical Day Care Services (AMDCS) and Community Living Program (CL). The medical secretary responsibilities also include general administrative duties needed for the adults with disabilities in our programs.

Available Schedule: Onsite / Monday - Thursday 9am - 5:30pm, Friday 8:30am - 5pm

Pay rate: $18.00 - $18.50 / hour

Location: Baltimore MD 21227

Medical Secretary Essential Duties and Responsibilities:

  • File and purge medical records for individual served.
  • Creates electronic records for individuals served and files using software iCare Manager.
  • Creates medical charts and forms as directed by supervisor.
  • Schedules individuals' medical appointments in conjunction with the transportation department.
  • Enter upcoming medical appointment on appointment sheet and iCare Manager.
  • Orders, receives, and distributes durable and non-durable medical supplies.
  • Follow up with all providers and request for medication and supplies.
  • Receive and route messages or documents, such as laboratory results, to appropriate staff.
  • Maintain medical records.
  • Transmit correspondence or medical records by mail, e-mail, or fax.
  • Provide update to supervisor in regard to requests, appointments, supplies and documentation needed.
  • Other duties as assigned.

Qualifications (Skills and Abilities):

  • Detailed oriented and able to complete task in a timely manner.
  • Good interpersonal skills
  • Ability to work and solve problems independently.
  • Flexibility and willingness to handle multiple responsibilities.
  • Ability to work with little direct supervision.
  • Ability to complete task with numerous interruptions.
  • Ability to handle confidential information.
  • High school diploma or equivalent required.
  • Adept in use of MS Word and Excel.
  • At least 1-year experience as a medical secretary preferred.
  • Must have excellent communication, time management and decision-making skills.
  • Demonstrated ability to build positive interpersonal relationship.

Physical Demands:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, not exhaustive. While performing the duties of this job, the employee is regularly required to communicate clearly and accurately.
  • The employee must be capable of using computers, scanners, copiers, telephones and other office equipment.
  • Ability to concentrate, process information, and manage multiple tasks are core competencies.
  • This is largely a sedentary role; however, reaching, bending, moving things, and stooping, such as to collate or file documents, are required regularly.
  • This position requires the ability to occasionally lift office products and medical supplies, up to 20 pounds.

We offer benefits for staff working 30 hours or more which include:

  • Health, Dental and Vision Benefits
  • Health Care Spending Account
  • Short Term Disability and Life Insurance
  • Employee Assistance Program
  • 401k
  • AFLAC
  • Vacation and Sick and Safe Leave

We are an EEO/AA Employer. We do not discriminate in hiring based on race, color, national origin, sex, gender identity, sexual orientation, religion, age, disability, protected veteran status, or any other characteristic protected by federal, state or local law. If you need a reasonable accommodation for any part of the employment process, please contact us by phone at 410-735-5433 and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis.

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