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Medical Secretary Jobs (NOW HIRING)

Premier Medical Group

Medical Secretary

Poughkeepsie, NY · On-site

$18 - $22/hr

Medical Secretary Location: 243 North Road Poughkeepsie, NY 12601 Department: Gastroenterology Classification : Full Time Non-Exempt Hourly Reports to: Practice Manager/Director or Clinical ...

Finger Lakes Health

Medical Secretary

Waterloo, NY · On-site

$19.25 - $23.25/hr

The Medical Secretary's responsibilities are to perform clerical and receptionist duties. Answers incoming phone calls, registers patients, and schedules appointments as needed. Performs various ...

Stony Brook Medicine

Medical Secretary

East Setauket, NY · On-site

$19 - $28/hr

Perform secretarial duties utilizing specific knowledge of medical terminology and all office policies and procedures. Essential Job Functions: * Answer incoming calls. * Triage phone calls and ...

Stony Brook Medicine

Medical Secretary

East Setauket, NY · On-site

$19 - $28/hr

Perform secretarial duties utilizing specific knowledge of medical terminology and all office policies and procedures. Essential Job Functions: * Answer incoming calls. * Triage phone calls and ...

Lenahan Dermatology

Medical Secretary

East Amherst, NY · On-site

$18.50 - $22.50/hr

As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also ...

SALVATORE LENZO MD

Medical Secretary

Manhattan, NY

$20/hr

As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also ...

Homegrown Essential Wellness

Medical Secretary

Smithtown, NY · On-site

$19.25 - $23.25/hr

As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also ...

Community Quick Care Llc

Medical Secretary

La Vergne, TN

$18 - $21.75/hr

As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also ...

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How much do medical secretary jobs pay per hour?

As of Jun 29, 2026, the average hourly pay for medical secretary in the United States is $20.37, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $22.12 per hour, depending on experience, location, and employer.

What Is the Job of a Medical Secretary?

As a medical secretary, you perform various administrative and clerical functions specific to the medical field. You coordinate physician schedules, ensure medical records for each patient include all relevant information, and process payments. As part of your duties, you may read and write correspondence, generate reports, verify insurance, and serve as the first point of contact for patients. Hours vary depending on the clinic you work at; most locations have regular operating hours, but hospitals and walk-in clinics are often open during evenings, weekends, and holidays.

What does a medical secretary do?

A medical secretary manages administrative tasks in healthcare settings, including scheduling appointments, maintaining patient records, handling correspondence, and billing. They often use electronic health record (EHR) systems and require strong organizational and communication skills. Certification or training in medical office procedures can enhance job prospects.

Do you need a degree to be a medical secretary?

A degree is not typically required to become a medical secretary, but many employers prefer candidates with a high school diploma or equivalent. Relevant skills include proficiency in office software and medical terminology, and some roles may require certification or training in medical office procedures.

How long does it take to become a medical secretary?

Becoming a medical secretary typically requires a high school diploma or equivalent, with some positions preferring postsecondary training or certification in medical administration. Training programs or courses can take from a few months to a year, and on-the-job experience also helps develop necessary skills such as medical terminology and office software proficiency.

What is the difference between Medical Secretary vs Medical Administrative Assistant?

AspectMedical SecretaryMedical Administrative Assistant
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma or equivalent; certification optional
Work EnvironmentClinics, hospitals, private practicesClinics, hospitals, healthcare offices
Job DutiesScheduling, patient records, correspondenceScheduling, billing, administrative support
Industry UsageCommonly used in healthcare settingsOften used interchangeably with Medical Secretary

Medical Secretaries and Medical Administrative Assistants share similar roles in healthcare settings, focusing on administrative tasks like scheduling and patient record management. While their duties often overlap, Medical Secretaries may focus more on correspondence and communication, whereas Medical Administrative Assistants might handle billing and broader administrative functions. Both roles require similar credentials and are vital for smooth healthcare operations.

What is the highest paying secretary job?

The highest paying secretary roles are often executive secretaries or executive assistants to top executives, with salaries exceeding $80,000 annually. These positions typically require advanced organizational skills, experience, and proficiency with office management tools like Microsoft Office or specialized scheduling software.

What are some common challenges faced by medical secretaries in managing patient information and appointments?

Medical secretaries often juggle a high volume of patient information, appointment scheduling, and communication with both patients and medical staff. One common challenge is ensuring accuracy and confidentiality while updating records and handling sensitive data, especially in fast-paced environments. Additionally, managing last-minute appointment changes or urgent requests can require quick thinking and strong organizational skills. Effective use of electronic health record (EHR) systems and maintaining clear communication with healthcare providers are key to overcoming these challenges.

What are medical secretaries?

Medical secretaries are administrative professionals who work in healthcare settings such as hospitals, clinics, and doctors' offices. They are responsible for managing schedules, handling patient records, answering phones, and assisting with billing and insurance paperwork. Their role is crucial in ensuring that the medical office runs smoothly and that patients receive timely and accurate information. Medical secretaries often serve as the first point of contact for patients and act as a liaison between medical staff and patients.

What are the key skills and qualifications needed to thrive as a Medical Secretary, and why are they important?

To thrive as a Medical Secretary, you need strong organizational skills, attention to detail, and a solid understanding of medical terminology, typically supported by a high school diploma or relevant certification. Familiarity with electronic health record (EHR) systems, medical billing software, and scheduling tools is essential. Excellent interpersonal skills, discretion, and the ability to multitask effectively help you stand out in this role. These skills and qualities are important for ensuring efficient office operations, accurate record-keeping, and positive patient experiences in a healthcare setting.
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Medical Secretary jobs near you
Infographic showing various Medical Secretary job openings in the United States as of June 2026, with employment types broken down into 50% Full Time, and 50% Contract. Highlights an 50% In-person, and 50% Remote job distribution, with an average salary of $42,374 per year, or $20.4 per hour.
Medical Secretary

Medical Secretary

Premier Medical Group

Poughkeepsie, NY • On-site

$18 - $22/hr

Full-time

Posted 9 days ago

Key responsibilities

  • Answers patient calls for the physician and takes detailed messages.

  • Schedules and confirms patient appointments, including entering demographic information and sending paperwork for new consults.

  • Processes outgoing referrals, enters them in the Medent log, and ensures referral records are received and sent to providers.

Job description

Position: Medical Secretary
Location: 243 North Road Poughkeepsie, NY 12601
Department: Gastroenterology
Classification: Full Time Non-Exempt Hourly
Reports to: Practice Manager/Director or Clinical Supervisor
Hours: Monday-Friday 8:30AM-5:00PM Must travel to Fishkill two times a month.
The Medical Secretary provides assistance to the physician and the patients, which includes answering phones, preparing charts and scanning documents into the EMR system. The Medical Secretary exhibits strong organizational skills and works collectively with physicians, clinical staff and administration.
DUTIES AND RESPONSIBILITIES:
  • Answers patient calls for the physician taking detailed messages
  • Sends out new patient packets to patients making their first appointment and reminds them to request their previous medical records.
  • Schedules and confirms appointments. This includes new consults which consist of entering all patient demographic information prior to the office visit and mailing out a packet of paperwork for the patient to fill out prior to the scheduled visit.
  • Examines future schedules to insure adequate availability of routine and urgent visits.
  • Sends reminder letters to patients for primary care and chronic care needs as well as timely routine checks and preventative care.
  • Processes outgoing referrals and enters them in Medent log.
  • Sends clinical and demographic patient data to referral specialist and tracks responses.
  • Obtains records and ensures referral is received from patient's PCP for specialty appointments.
  • Enters all internal and external documents into the EMR system or sends them to medical records to be scanned.
  • Receives all records from hospitals , urgent visit clinics, rehab facilities and other agencies, sends them to providers to review and notifies them via triage
  • Contacts patients for reporting purposes.
  • Sends educational and self-help information to patients when requested by the provider or the patient
  • Sends monthly recalls to patients.
  • Performs clerical duties such as faxing and mailing scripts, physician's orders and progress notes.
  • Assist with any PCMH tasks assigned.
  • Other duties as assigned.

EDUCATION AND EXPERIENCE
  • Minimum of a High School diploma; Associates Degree preferred.
  • One to three years of relevant experience and/or training.
  • Electronic Medical Record experience preferred.

QUALIFICATIONS & REQUIREMENTS
  • Strong organizational skills.
  • Excellent attention to detail
  • Strong verbal and written communication skills.
  • Able to work independently on assigned tasks as well as to accept direction on given assignments.
  • Able to work collectively with administration and staff.
  • Able to maintain highest level of confidentiality.
  • Travel to any of the Premier Medical Group locations may be necessary upon request.

Pay Range: $18 - $22 per hour

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