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Documentation Assistant Jobs (NOW HIRING)

B. Braun Melsungen

Documentation Assistant

Irvine, CA · On-site

$28 - $33.46/hr

Documentation Assistant Company: B. Braun US Pharmaceutical Manufacturing LLC Job Posting Location: Irvine, California, United States Functional Area: Quality Working Model: Onsite Days of Work:

B. Braun Group

Documentation Assistant

Irvine, CA · On-site

$28 - $33.46/hr

Documentation Assistant Company: B. Braun US Pharmaceutical Manufacturing LLC Job Posting Location: Irvine, California, United States Functional Area: Quality Working Model: Onsite Days of Work:

Saviance

Documentation Specialist I

Chattanooga, TN · On-site

Tracking and reviewing change control documentation. Assist with the editing of quality documents (SOP's, guidelines, validation master plans, etc.) to ensure compliance with regulator requirements.

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Documentation Assistant information

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience can earn the highest salaries, often exceeding $70,000 annually. Positions requiring advanced technical skills, industry knowledge, or certification tend to offer higher compensation.

What are Documentation Assistants?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What is the job description of a documentation job?

A documentation assistant is responsible for creating, editing, and maintaining clear and accurate technical documents, manuals, and reports. They often use tools like Microsoft Word or Adobe Acrobat and may collaborate with technical teams to ensure information accuracy and consistency. Attention to detail and strong writing skills are essential for this role.

How much do document specialists make in the US?

Document specialists in the US typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced professionals with specialized skills or certifications can earn higher wages. Salaries can also vary based on the complexity of documentation tasks and the work environment.

What does a documentation assistant do?

A documentation assistant is responsible for organizing, maintaining, and updating company records, manuals, and reports. They often use tools like Microsoft Office or document management systems and ensure that documentation is accurate and accessible for team use. Attention to detail and good organizational skills are essential for this role.

What are some common challenges Documentation Assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a Documentation Assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.
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Documentation Assistant jobs near you
Infographic showing various Documentation Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Documentation Assistant

B. Braun Melsungen

Irvine, CA • On-site

$28 - $33.46/hr

Other

Medical, Retirement

Re-posted 3 days ago

Job description

Documentation Assistant
Company: B. Braun US Pharmaceutical Manufacturing LLC
Job Posting Location: Irvine, California, United States
Functional Area: Quality
Working Model: Onsite
Days of Work: Wednesday, Tuesday, Friday, Thursday, Monday
Shift: 5X8
Relocation Available: No
Requisition ID: 12044
B. Braun Medical Inc., a leader in infusion therapy and pain management, develops, manufactures, and markets innovative medical products and services to the healthcare industry. Other key product areas include nutrition, pharmacy admixture and compounding, ostomy and wound care, and dialysis. The company is committed to eliminating preventable treatment errors and enhancing patient, clinician and environmental safety. B. Braun Medical is headquartered in Bethlehem, Pa., and is part of the B. Braun Group of Companies in the U.S., which includes B. Braun Interventional Systems, Aesculap® and CAPS®.
Globally, the B. Braun Group of Companies employs more than 64,000 employees in 64 countries. Guided by its Sharing Expertise® philosophy, B. Braun continuously exchanges knowledge with customers, partners and clinicians to address the critical issues of improving care and lowering costs. To learn more about B. Braun Medical, visit www.bbraunusa.com
Position Summary
The Documentation Assistant supports the Quality and Manufacturing teams by managing controlled documents, maintaining accurate records, and ensuring compliance with internal procedures and regulatory requirements. This role plays a key part in document control, data management, and audit readiness activities.
Key Responsibilities

  • Issue and manage controlled documents, including batch records, logbooks, notebooks, datasheets, and visual guides
  • Review documentation for accuracy, completeness, and compliance; resolve discrepancies as needed
  • Maintain records within the electronic Document Management System (eDMS)
  • Update and manage product master data in SAP, including Bills of Materials (BOM) and document cross-references
  • Coordinate implementation of new and revised batch records, protocols, and documentation updates
  • Manage record retention and destruction in accordance with company policies and regulatory requirements
  • Track and monitor documentation compliance requirements
  • Provide guidance to internal stakeholders on document processes, forms, and requirements
  • Support internal and external audits, including document preparation and follow-up activities
Qualifications
  • High school diploma or GED required; Associate's or technical degree preferred
  • Minimum of 2 years experience in document control, quality, or manufacturing support
  • Experience with document management systems and/or SAP preferred
Skills & Experience
  • Strong attention to detail and organizational skills
  • Working knowledge of document control practices and regulatory requirements
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment
  • Effective communication and collaboration skills

Additional Information
  • Works under general supervision with moderate independence
  • Primarily office-based with occasional manufacturing floor exposure
  • Ability to perform light physical tasks (up to 20 lbs)

  • Regular and predictable attendance required

Pay Range- $28.00- $33.46/ hour
The targeted range for this role takes into account a range of factors that are considered when making compensation and hiring decisions; included but not limited to: skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. Compensation decisions are dependent on the facts and circumstances of each case. The range provided is a reasonable estimate.
B. Braun offers an excellent benefits package, which includes healthcare, a 401(k) plan, and tuition reimbursement. To learn more about B. Braun and our safety healthcare products or view a listing of our employment opportunities, please visit us on the internet at www.bbraunusa.com.
Through its "Sharing Expertise®" initiative, B. Braun promotes best practices for continuous improvement of healthcare products and services.
We are an equal opportunity employer. We evaluate applications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected characteristic. Know Your Rights: Workplace Discrimination is Illegal, click here.

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