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Documentation Assistant Jobs (NOW HIRING)

AA2IT

Document Management Assistant

Durham, NC · On-site

$25/hr

Document Management Assistant Pay Rate: $25/HR Location: 2 T.W.Alexander Drive, Research Triangle ... Production Manual (PM) Sorting and staging for uploading into Kenna (Online Documentation Tool)

Coda Staffing

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Administrative Assistant

Belmar, NJ · On-site

$22/hr

Prepare and maintain accurate records, reports, and documentation * Assist in the preparation of presentations and correspondence * Support office supply management and procurement processes

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Documentation Assistant information

What are the key skills and qualifications needed to thrive as a Documentation Assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.

What are some common challenges Documentation Assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are Documentation Assistants?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What does a documentation assistant do?

A documentation assistant is responsible for organizing, preparing, and maintaining company or project documents, such as reports, manuals, and records. They often use tools like Microsoft Office or document management systems and ensure accuracy and clarity in documentation. Attention to detail and good organizational skills are essential for this role.
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Documentation Assistant jobs near you
Infographic showing various Documentation Assistant job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 71% Full Time, 27% Part Time, and 1% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

Scribe Clerical Documentation Assistant PT

Texas Joint Institute

Rowlett, TX • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 28 days ago

Job description

Do you want to join an organization that invests in you as a Clerical Documentation Assistant PT? At Texas Joint Institute, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.

Seeking Clerical Documentation Assistant (CDA) which assists the provider with navigating the medical record, locating information for review and researching information as requested.

What you will do in this role:

  • CDAs must be present during the clinical service encounter and capture accurate and detailed documentation of the patient/Licensed Independent Practitioner (LIP) /Independent Advanced Practice Professional (Independent APP) encounter in a timely manner (during the encounter or immediately following the patient encounter). The note must reflect the services provided on the specific date of service
  • Assisting the provider with navigating the medical record
  • Locating information for review
  • Researching information as requested by the provider
  • CDAs must not make independent decisions, paraphrase information or add their own observations or impressions into the electronic medical record
  • CDAs may not give medical advice or communicate medical information in any way directly with the patient or patient’s family. CDAs may communicate wait time or delays as directed by the LIP/Independent APP
  • CDAs must not deliver direct patient car
  • CDAs may not enter medication orders in the EMR. Scribes, certified in accordance with governmental program requirements, may be utilized for Lab and/or Radiology Order entry as directed by the supervising provider
  • CDAs will only use their own log in ID within the EMR
  • Performs other related job functions as assigned

What Qualifications you will need:

EDUCATION:

  • High School Diploma or GED equivalent required
  • Medical Scribe Certification (Preferred)

EXPERIENCE:

  • Minimum one-year experience as a scribe or previous experience in a clinical or hospital setting required
  • Medical Terminology Course Preferred

CERTIFICATION/LICENSE:

  • Medical Scribe Certification (Preferred)
    Benefits

    Texas Joint Institute, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

    • Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
    • Wellbeing support, including free counseling and referral services
    • Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
    • Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
    • Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
    • Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

    Learn more about Employee Benefits

    Note: Eligibility for benefits may vary by location.

    Supporting HCA Healthcare's 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.

    HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times.  In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.


    "Good people beget good people."- Dr. Thomas Frist, Sr.
    HCA Healthcare Co-Founder

    We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Clerical Documentation Assistant PT opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!

    We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

    Apply