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Documentation Assistant Jobs in Quebec (NOW HIRING)

Ardene

Store Planning Assistant

Laval, QC

Maintain organized digital records, project documentation, and department filing systems (SharePoint, OneDrive). + * Assist with data entry, document preparation, printing, scanning, and distribution.

LocalJobShop.ca

Store Planning Assistant

Laval, QC

Maintain organized digital records, project documentation, and department filing systems (SharePoint, OneDrive). + * Assist with data entry, document preparation, printing, scanning, and distribution.

Right Solutions (UTV International)

Maintain accurate service records and documentation. * Assist in preparing repair estimates. * Support continuous improvement initiatives. Education & Experience * Diploma or Degree in Mechanical ...

MiMetala

Be Seen First

Fine Jewelry Sales Associate

Montreal, QC · On-site

CA$16.10 - CA$23.27/hr

Present certified diamonds and discuss grading documentation. * Assist clients with custom jewelry design consultations. * Stay current on industry trends, jewelry fashion, and market developments.

Wolfe Eye Clinic

Doctor Assistant At Wolfe Eye Clinic, we create Better Vision for a Better Life. We have an ... Documenting into the electronic medical record. * Assisting in surgical scheduling * Answering ...

Egon Zehnder

Executive Assistant

Montreal, QC · On-site

The Executive Assistant provides high-level, quality support to our external facing team of ... Compile documents for travel-related meetings. * Process expense reimbursements for consultants and ...

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Documentation Assistant information

What is a documentation assistant?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What are some common challenges documentation assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a documentation assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.

What skills do you need to be a documentation assistant?

A documentation assistant needs strong written and verbal communication skills, attention to detail, and proficiency with office software such as Microsoft Office or Google Workspace. Familiarity with document management systems and basic knowledge of formatting and editing are also important for creating clear, organized documentation.

What are the most commonly searched types of Documentation jobs in Quebec?

The most popular types of Documentation jobs in Quebec are:

What job categories do people searching Documentation Assistant jobs in Quebec look for?

The top searched job categories for Documentation Assistant jobs in Quebec are:

What cities in Quebec are hiring for Documentation Assistant jobs?

Cities in Quebec with the most Documentation Assistant job openings:

Documentation Assistant jobs near you
Infographic showing various Documentation Assistant job openings in Quebec as of August 2026, with employment types broken down into 5% Internship, 90% Full Time, and 5% Part Time. Highlights an 95% In-person, and 5% Remote job distribution.

Store Planning Assistant

Ardene

Laval, QC

Full-time, Contractor

Posted 20 days ago

Job description

Location Details: Head Quarters

PostalCode: H7X 4G8

Category: Corporate

Requisition Number: 21420-SPA-08-05-2026

Date Opened: August 5, 2026

Number of Openings: 1

Job Type: Temporary

Pay Class: Full Time

Education: Some College/Certification completed

Career Level: Entry Level

Who We Are:

Hey, we're Ardene!

We're the ultimate destination in North America and beyond for head-to-toe apparel, footwear, and accessories - all at the best prices. In 1982, we started as an accessories and jewelry retailer. Today, we're on a whole new level, with 250+ stores in Canada, the USA and internationally - not to mention ardene.com and our app!

We believe that fashion shouldn't be exclusive or intimidating - it should be celebrated with youthful confidence and fearless enthusiasm. Our journey is ongoing in this new era of retail, as we focus more than ever before on customer experience and sustainable practices.

We also take employee wellbeing and personal growth to heart. Our teams focus on driving initiatives in the area of mental health, diversity & inclusion, engagement and recognition. This includes our many mindfulness programs too, so our teams can create meaningful connections, lead with intention and kindness, and be their best selves at work and in their lives.

Want to learn more about Life at Ardene? Check out our careers site for the latest updates & read one-on-one personal interviews with team members from across Ardene.

https://ardenecorporate.com/life-at-ardene

Description:

WHO YOU ARE:

We are looking for a Store Planning Assistant to join our team in Construction for an 18-month contract. Responsibilities include, but are not limited to:

General Responsibilities
  • Provide administrative and coordination support to Store Planning.
  • Maintain organized digital records, project documentation, and department filing systems (SharePoint, OneDrive). +
  • Assist with data entry, document preparation, printing, scanning, and distribution.
  • Coordinate communication between internal departments, consultants, suppliers, landlords, and contractors.
  • Support multiple store development projects simultaneously.
  • Other tasks as required.
Design Support
  • Assist in the preparation and revision of store layouts, fixture plans and presentation documents.
  • Update CAD drawings, fixture blocks, and standard templates.
  • Organize, request, and catalogue finish and material samples.
  • Assist with rendering coordination and production.
  • Assist with hoarding graphics, storefront artwork, and signage documentation.
  • Request information from municipalities, landlords, and shopping centres as required.
  • Help maintain design standards, libraries, specifications, and prototype documentation.
  • Assist the Store Planning Coordinator with the planning and development of new stores, relocations, renovations, and special projects.
  • Assist with space planning and back-of-house layouts.
  • Assist with site surveys and document existing site conditions.
  • Coordinate shop drawing reviews by compiling comments and tracking revisions.
  • Assist in preparing signage submission packages and landlord approval documentation.
Project Coordination
  • Assist with the coordination of new stores, relocations, renovations, and special projects.
  • Prepare and distribute project documentation to consultants, landlords, contractors, and internal teams.
  • Coordinate receipt and distribution of landlord criteria, site information, and existing plans.
  • Request and organize weekly construction progress photos.
  • Provide administrative support during store openings as required.

WHAT YOU'LL NEED:

Key Competencies
  • Excellent organizational and time management skills.
  • Strong attention to detail.
  • Ability to manage multiple projects simultaneously.
  • Strong communication and coordination skills.
  • Proficiency in AutoCAD, Sketchup, Microsoft Office, SharePoint, and Adobe Acrobat.
  • Ability to work independently while supporting multiple team members.
Qualifications
  • Diploma or Bachelor's degree in Interior Design, Architecture, Architectural Technology, or a related field.
  • Proficiency in AutoCAD, SketchUp, Adobe Creative Suite, Microsoft Office.
  • Excellent organizational and communication skills.
  • Strong attention to detail and ability to manage multiple priorities.
  • Interest in retail design, branding, and store development.

GROW WITH US!

We're pretty proud to say that everything we do starts with our people - whether it's in-store or at the head office. From sales associates and store leadership; dedicated in-house apparel and design teams; marketing, brand, and digital experts; stylists, photographers, and graphic designers; all the way to store concept and operations. We do it all. Ardene is truly a creative hub that is second to none.

Be part of a fun, dynamic and energetic team! Join our team and begin your career at one of North America's top retail chains!

Ardene is an equal opportunity employer, and as such, does not discriminate in hiring or terms and conditions of employment on the basis of an individual's race, ancestry, color, place of origin, religion, gender, gender identity, citizenship, age, sexual orientation, disability, national origin, family status, marital status or any other characteristic protected by applicable laws. Accommodations for people with disabilities are available upon request for candidates taking part in all aspects of the selection process. Selection decisions are solely based on job-related factors.

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