Documentation Assistant Jobs in Quebec (NOW HIRING)

Why should you join our team?

Innergex Renewable Energy Inc. is an independent renewable energy producer with an extensive and growing portfolio of assets in Canada, the United States, France and Chile. The Corporation develops, acquires, owns and operates hydroelectric facilities, wind farms, solar farms and energy storage facilities. 

For more than 30 years, Innergex has believed in a world where abundant renewable energy promotes healthier communities and creates shared prosperity. We are convinced that generating power from renewable sources will lead the way to a better world. We remain committed to responsible growth that balances people, our planet, and prosperity. We believe in offering an engaging, inclusive and supportive work environment where each team member can thrive.

Your contribution!

As a Senior Documentation Technician, you will play a key role in managing, organizing, preserving, and disseminating paper and digital documents, as well as company information.

You will ensure strict adherence to documentation standards and procedures while optimizing the accessibility, reliability, and security of information resources. As a go-to resource, you will support teams with their document management needs, contribute to the continuous improvement of processes, and help implement sustainable and innovative solutions in information management.

Your day-to-day!

• Oversee and participate in the implementation of records management and privacy policies
• Provide strategic and operational oversight of the lifecycle of paper and digital documents, including the processes for archiving and destruction
• Organize, file, index, and preserve documents in accordance with established standards, while suggesting improvements to work methods
• Perform and oversee the physical and digital processing of documents (metadata, coding, migration, and quality control)
• Promote and provide guidance on best practices in records management to the various teams
• Train and assist users in applying policies, procedures, and documentation guidelines
• Support users in using the systems and tools managed by the team, including the corporate document management system, electronic signature solutions, and secure information-sharing platforms
• Carry out various strategic and operational responsibilities related to records management
• Lead or contribute to continuous improvement projects aimed at optimizing the efficiency, performance, and operational results of document management processes
• Participate in internal and external records management projects, including planning, coordinating with stakeholders, and monitoring results
• Help carry out projects such as data rooms, due diligence exercises, and other initiatives that require rigorous document management

Your skills, our requirements!

• DEC (College diploma) in Information Science or equivalent
• Certificate in Records and Archives Management or equivalent
• Between 7 and 10 years of relevant experience in records management and archiving
• Excellent knowledge of standards, principles, and best practices in records management and archiving
• Advanced proficiency in electronic document management (EDM) tools and related systems
• Knowledge of M-Files is a plus
• Knowledge of the regulatory frameworks applicable to the protection of personal information (GDPR, Bill 25, CCPA, etc.) is a plus
• Knowledge of the regulatory frameworks applicable to information management in various business areas (finance, engineering, human resources, legal, technology, etc.) is a plus

Professional Skills

• Strong organizational skills and the ability to manage multiple priorities at the same time

• Ability to oversee complex documentation processes

• Strong analytical skills and a keen eye for detail

• Strong internal customer focus and the ability to understand users' needs

• Discretion, integrity, and strict adherence to confidentiality and information security requirements

• Ability to recommend and implement process improvements

Technical Skills

• Excellent proficiency with the Microsoft 365 suite
• Excellent proficiency with document management software
• Experience with document management platforms, electronic signature tools, and secure information-sharing solutions

• Bilingualism (French and English, both spoken and written) is required to facilitate ongoing collaboration with various stakeholders outside Quebec

Additional considerations!

• The position is based at the company's head office in Longueuil, steps away from the Longueuil-Universite de Sherbrooke metro station

• This position is an S3 level

Our benefits!

• Competitive salary and annual bonus
• Three weeks vacation to start and paid vacations during the holiday season
• 100% Innergex-funded medical insurance from day one of employment, including primary care services via telemedicine
• Group retirement plans with employer participation
• 100% Innergex-funded Wellness account
• Electric vehicle (E-VIP) incentive program
• Hybrid work model
• Career development opportunities
• Offices accessible by public transportation

Innergex is an equal opportunity employer that values each person's unique background, diversity, experiences, perspectives and talents. Innergex is committed to providing employees with a work environment free of discrimination and harassment and bases all employment decisions on business needs, job requirements and individual qualifications. The key to our success as a global company is to recruit, develop and retain the most talented people from a diverse candidate pool.

www.innergex.com

Please note that only candidates selected for an interview will be contacted.