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Assistant Administrator Jobs (NOW HIRING)

Wellpointe

Assistant Administrator

Fresno, CA · On-site

$70K/yr

Assistant Administrator Company: Staff2You CV, LLC Work Location: Fresno Guest Homes Facilities Reports to: Executive Administrator Location: Fresno, CA About Staff2You CV, LLC Staff2You CV, LLC is a ...

Wellpointe

Assistant Administrator

Fresno, CA · On-site

Assistant Administrator Company: Staff2You CV, LLC Work Location: Fresno Guest Homes Facilities Reports to: Executive Administrator Location: Fresno, CA About Staff2You CV, LLC Staff2You CV, LLC is a ...

Oak Park Place

Assistant Administrator

Madison, WI · On-site

The Assistant Administrator job functions include learning how to plan, organize, develop and direct the overall operation of an Assisted Living facility in accordance with current federal, state and ...

NHS Management, LLC

Assistant Administrator

Madison, AL · On-site

Assistant Administrator assists with the oversight and management of every department within the long term care facility. Areas such as nursing and medical services are planned, evaluated and carried ...

The Alden Network

Assistant Administrator

Long Grove, IL · On-site

$82K/yr

Under the direction and supervision of the Administrator the Asst. Administrator is delegated with responsibility and authority for the internal operations of the facility in accordance with current ...

Trio Healthcare

Assistant Administrator

Glen Allen, VA · On-site

... * Assist in planning, implementing, and monitoring programs and systems that ensure high-quality resident care. * Support the Administrator in developing departmental goals, strategic initiatives ...

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Assistant Administrator information

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$26K

$68.2K

$136.5K

How much do assistant administrator jobs pay per year?

As of Aug 12, 2026, the average yearly pay for assistant administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What is the difference between Assistant Administrator vs Office Manager?

AspectAssistant AdministratorOffice Manager
CredentialsTypically requires a high school diploma or associate degree; some roles prefer a bachelor's degreeUsually requires a high school diploma; some positions prefer a bachelor's degree or relevant experience
Work EnvironmentAdministrative offices, healthcare facilities, educational institutionsCorporate offices, small to medium businesses, healthcare settings
Employer & Industry UsageUsed across various industries including healthcare, education, and governmentCommonly found in business, healthcare, and nonprofit organizations
Primary ResponsibilitiesSupporting administrative tasks, assisting with operations, coordinating schedulesOverseeing office operations, managing staff, ensuring efficiency

While both roles support office functions, an Assistant Administrator typically focuses on assisting with administrative tasks and supporting management, whereas an Office Manager has broader responsibilities including supervising staff and managing daily operations.

What are the key skills and qualifications needed to thrive as an assistant administrator, and why are they important?

To thrive as an Assistant Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite and scheduling systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you excel in supporting teams and managing daily operations. These skills are essential for ensuring efficient workflow, smooth administrative processes, and effective support of organizational goals.

What does an assistant administrator do?

An Assistant Administrator supports the daily operations of an organization by handling administrative tasks such as scheduling meetings, managing correspondence, maintaining records, and assisting with budgeting or project coordination. They often serve as a liaison between staff, management, and external stakeholders to ensure smooth workflow and communication. Their role can vary depending on the industry but generally focuses on keeping administrative processes efficient and organized.

What is an administrative assistant?

An administrative assistant performs clerical tasks that are vital to an efficiently run office. As an administrative assistant, your job duties affect the daily operations of the office as a whole. You provide administrative support for other employees, such as filing paperwork, handling email communications, and preparing documents and presentations. You’re responsible for data entry, including looking up records when necessary and maintaining a well-organized records system. You also answer telephone calls and direct callers to the right person. Although much of your administrative assistant job requires sitting at a desk, you need excellent interpersonal and communication skills.

What are some common challenges faced by assistant administrators, and how can they effectively manage competing priorities?

Assistant Administrators often juggle multiple tasks such as scheduling, correspondence, and supporting various departments, which can lead to competing demands on their time. Effective time management and strong organizational skills are crucial for prioritizing urgent tasks while maintaining attention to detail. Open communication with supervisors and colleagues also helps clarify expectations and ensure that critical responsibilities are addressed promptly. Utilizing digital tools for task tracking and calendar management can further streamline workflow and reduce stress.
More about Assistant Administrator jobs
What cities are hiring for Assistant Administrator jobs? Cities with the most Assistant Administrator job openings:
What are the most commonly searched types of Administrator jobs? The most popular types of Administrator jobs are:
Who are the top companies hiring for Assistant Administrator jobs? The top employers for Assistant Administrator jobs are:
What states have the most Assistant Administrator jobs? States with the most job openings for Assistant Administrator jobs include:
What are popular job titles related to Assistant Administrator jobs? For Assistant Administrator jobs, the most frequently searched job titles are:
Assistant Administrator jobs near you
Infographic showing various Assistant Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $68,215 per year, or $32.8 per hour.

Assistant Administrator

Wellpointe

Fresno, CA • On-site

$70K/yr

Full-time

Medical, Dental, Vision

Re-posted 7 days ago

Job description

Title: Assistant Administrator
Company: Staff2You CV, LLC
Work Location: Fresno Guest Homes Facilities
Reports to: Executive Administrator
Location: Fresno, CA
About Staff2You CV, LLC
Staff2You CV, LLC is a staffing and employment company dedicated to supporting the operations of Fresno Guest Homes. Employees of Staff2You CV, LLC are leased to Fresno Guest Homes to provide care and support services that ensure seamless operations and exceptional resident care.
About Fresno Guest Homes
Fresno Guest Homes is a leading provider of affordable, boutique-style residential assisted living communities specializing in caring for older adults with complex medical conditions, Alzheimer's disease, and related dementias.
Our model emphasizes personalized care, clinical oversight, and exceptional communication with residents, families, healthcare providers, and community partners.
Position Summary
The Assistant Administrator serves as a central administrative and care coordination resource supporting resident services across multiple assisted living homes. This role combines case management principles, family and resident relations, admissions coordination, administrative support, and care operations to ensure residents receive seamless, high-quality care throughout their stay.
Working closely with residents, families, hospitals, home health agencies, hospice providers, physicians, and internal care teams, the Assistant Administrator supports and helps to facilitate admissions, transitions of care, documentation, regulatory compliance, and ongoing communication while supporting day-to-day operational needs.
This position is ideal for someone who enjoys balancing administrative responsibilities with resident advocacy, problem-solving, and healthcare coordination in a fast-paced environment.
Essential Responsibilities
Resident Case Management & Care Coordination
  • Assist with transition planning between hospitals, home health, hospice, and Fresno Guest Homes.
  • Assist with admissions, physician checklists, resident re-appraisals and assessments in the Electronic Healthcare Record (EHR).
  • Communicate with hospitals, physicians, home health agencies, hospice providers, pharmacies, and other healthcare partners.
  • Prepare hospice licensing letter and facility hospice consents.
  • Obtain monthly Hospice Plans of Care and training from agencies residents are enrolled with.
  • Assist Executive Administrator (EA) during licensing visits, annual visits, and complaints.
  • Support Alternative Living Waiver (ALW) assessments and required documentation.
  • Prepare and organize admission packets and resident documentation.
  • Maintain accurate resident records and ensure timely completion of required documentation.

Admissions & Administrative Operations
  • Support and prepare with admissions by completing necessary paperwork, admissions signings, new home binders, resident signage and other operational materials.
  • Upload and organize electronic resident documentation.
  • Assist with licensing preparation and regulatory readiness.
  • Maintain organized electronic and paper filing systems.
  • Support billing processes and manage monthly resident spend on personal items.
  • Coordinate annual operational projects and recurring administrative initiatives.

Care Operations Support
  • Maintain daily operational tracking via Slack including resident documentation, medication-related logs, and clinical communication tools.
  • Assist with documentation supporting insulin tracking, bowel movement logs, PRN documentation, refusals, and other operational records.
  • Coordinate medication refill requests with appropriate clinical personnel.
  • Coordinate and manage annual pharmacy vaccine clinics.
  • Support inventory management of medical supplies, personal care items, and operational supplies.

Family & Community Communication
  • Build positive relationships with residents and families through timely, professional communication.
  • Provide updates during hospitalizations or significant care transitions.
  • Coordinate communication between families and interdisciplinary care teams.
  • Support excellent customer service throughout the resident experience.
  • Work with and support one on one with residents, specific resident needs, behaviors, and support to residents and families.

Regulatory & Operational Support
  • Assist with licensing inspections and regulatory compliance preparation.
  • Help maintain employee and operational records required for licensing.
  • Ensure documentation is accurate, organized, and readily available for audits or inspections.
  • Support continuous process improvement initiatives within Care Operations.
  • Manage and coordinate End of the Year tasks: annual physician reports, annual resident re-appraisals, facility CSM binders, and others as needed.
  • Investigate resident incidents and complaints, complete all necessary Incident Reports and preparations of CA state required forms and documents.

Qualifications
Required
  • High School Diploma or GED required.
  • Bachelor's degree in Social Services or Social Work preferred.
  • Minimum 2 years of experience in one or more of the following:
    • Skilled Nursing Facility (SNF)
    • Assisted Living
    • Home Health
    • Hospice
    • Hospital Case Management
    • Healthcare Administration
  • Experience coordinating care across multiple providers.
  • Excellent organizational and multitasking skills.
  • Strong interpersonal and communication skills.
  • High attention to detail.
  • Ability to prioritize multiple competing tasks.
  • Proficient in Microsoft Office, Slack, Google Workspace, Adobe Acrobat, and electronic health record systems.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Valid California Driver's License and reliable transportation.
  • Criminal background clearance required.
  • Pre-employment physical and TB clearance required.

Preferred Qualifications
  • Case Management experience in a Skilled Nursing Facility, Assisted Living, Hospital, or Home Health setting.
  • Experience coordinating admissions or discharge planning.
  • Knowledge of California RCFE regulations.
  • Familiarity with hospice and home health workflows.
  • Experience working with electronic health records and healthcare documentation.

Work Environment & What We Offer
  • Fast-paced healthcare operations environment supporting multiple residential communities.
  • Meaningful work improving the lives of seniors and their families.
  • Competitive wages and comprehensive benefits including Medical, Dental, Vision, Paid Sick Leave, and Deferred Profit-Sharing.
  • Professional development and advancement opportunities.
  • Collaborative, mission-driven team focused on providing exceptional resident care. This reflects and expands on the work environment and benefits outlined in the existing position description.

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