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Assistant Administrator Jobs (NOW HIRING)

The Alden Network

Assistant Administrator

Chicago, IL · On-site

$70K/yr

Under the direction and supervision of the Administrator the Asst. Administrator is delegated with responsibility and authority for the internal operations of the facility in accordance with current ...

Luzerne County

Assistant Administrator

Wilkes Barre, PA · On-site

$60K/yr

They would also assist the Administrator in the development of administrative policies and procedures as well as the development of protocols related to how services are delivered within our bi ...

Oak Park Place

Assistant Administrator

Madison, WI

The Assistant Administrator job functions include learning how to plan, organize, develop and direct the overall operation of an Assisted Living facility in accordance with current federal, state and ...

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Assistant Administrator information

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$26K

$68.2K

$136.5K

How much do assistant administrator jobs pay per year?

As of Jun 9, 2026, the average yearly pay for assistant administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What is the difference between Assistant Administrator vs Office Manager?

AspectAssistant AdministratorOffice Manager
CredentialsTypically requires a high school diploma or associate degree; some roles prefer a bachelor's degreeUsually requires a high school diploma; some positions prefer a bachelor's degree or relevant experience
Work EnvironmentAdministrative offices, healthcare facilities, educational institutionsCorporate offices, small to medium businesses, healthcare settings
Employer & Industry UsageUsed across various industries including healthcare, education, and governmentCommonly found in business, healthcare, and nonprofit organizations
Primary ResponsibilitiesSupporting administrative tasks, assisting with operations, coordinating schedulesOverseeing office operations, managing staff, ensuring efficiency

While both roles support office functions, an Assistant Administrator typically focuses on assisting with administrative tasks and supporting management, whereas an Office Manager has broader responsibilities including supervising staff and managing daily operations.

What are the key skills and qualifications needed to thrive as an Assistant Administrator, and why are they important?

To thrive as an Assistant Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite and scheduling systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you excel in supporting teams and managing daily operations. These skills are essential for ensuring efficient workflow, smooth administrative processes, and effective support of organizational goals.

What does an Assistant Administrator do?

An Assistant Administrator supports the daily operations of an organization by handling administrative tasks such as scheduling meetings, managing correspondence, maintaining records, and assisting with budgeting or project coordination. They often serve as a liaison between staff, management, and external stakeholders to ensure smooth workflow and communication. Their role can vary depending on the industry but generally focuses on keeping administrative processes efficient and organized.

What Is an Administrative Assistant?

An administrative assistant performs clerical tasks that are vital to an efficiently run office. As an administrative assistant, your job duties affect the daily operations of the office as a whole. You provide administrative support for other employees, such as filing paperwork, handling email communications, and preparing documents and presentations. You’re responsible for data entry, including looking up records when necessary and maintaining a well-organized records system. You also answer telephone calls and direct callers to the right person. Although much of your administrative assistant job requires sitting at a desk, you need excellent interpersonal and communication skills.

What are some common challenges faced by Assistant Administrators, and how can they effectively manage competing priorities?

Assistant Administrators often juggle multiple tasks such as scheduling, correspondence, and supporting various departments, which can lead to competing demands on their time. Effective time management and strong organizational skills are crucial for prioritizing urgent tasks while maintaining attention to detail. Open communication with supervisors and colleagues also helps clarify expectations and ensure that critical responsibilities are addressed promptly. Utilizing digital tools for task tracking and calendar management can further streamline workflow and reduce stress.

What jobs make $3,000 a month without a degree?

An Assistant Administrator role can sometimes pay around $3,000 per month, especially with experience and strong organizational skills. Other jobs that may reach this income level without a degree include administrative assistants, sales representatives, and certain customer service roles, often requiring relevant skills, certifications, or on-the-job training.
More about Assistant Administrator jobs
What cities are hiring for Assistant Administrator jobs? Cities with the most Assistant Administrator job openings:
What are the most commonly searched types of Administrator jobs? The most popular types of Administrator jobs are:
Who are the top companies hiring for Assistant Administrator jobs? The top employers for Assistant Administrator jobs are:
What states have the most Assistant Administrator jobs? States with the most job openings for Assistant Administrator jobs include:
What are popular job titles related to Assistant Administrator jobs? For Assistant Administrator jobs, the most frequently searched job titles are:
Assistant Administrator jobs near you
Infographic showing various Assistant Administrator job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 97% Full Time, 1% Part Time, and 1% Temporary. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $68,215 per year, or $32.8 per hour.

Assistant Administrator

Legacy Nursing and Rehabilitation

Port Allen, LA • On-site

Full-time

Posted 15 days ago

Job description

Legacy of Port Allen is looking for an Assistant Administrator to join our team! Legacy of Port Allen prides itself on creating an environment of where residents and staff alike feel comfortable, happy, and family- like. Pay will be dependent upon license and experience in long-term care. We look forward to meeting you!
DUTIES AND RESPONSIBILITIES:
The following represents the essential functions of the Administrator's role. The Assistant Administrator will work with the Administrator to ensure these duties are carried out, compliance is maintained, and a positive work environment is created. This list is intended to be a general description of duties and responsibilities; however, it is subject to change according to the needs of the facility.
  • The Administrator is responsible for the overall operation of the facility and direction of the workforce.
  • The Administrator oversees all departments within the facility for program management, effectiveness, and efficiency, and maintains accountability.
  • The Administrator will evaluate the effectiveness of programs within the facility and take initiative to try new methods and use best practices.
  • The Administrator implements all policies established by Legacy; advises on formation of such policies and reports on the implementation failures and successes.
  • The Administrator supervises the business affairs of the facility to ensure that funds are collected and expended to the best possible advantage. The Administrator is responsible for making sure department managers are aware of their respective budgets and adhere to them.
  • The Administrator participates and orchestrates Daily QA (morning) Meetings, Monthly/ Quarterly QA, Safety Committee Meetings, Resident Council Meetings when requested, Care Plan Meetings, in-service trainings, continuing education programs, and all other meetings called by Legacy or licensing entities.
  • The Administrator will lead the Interdisciplinary Team (IDT Team).
  • The Administrator reviews operating results of the organization, compares them to established objectives, and takes steps to ensure that appropriate measures are taken to correct unsatisfactory results.
  • The Administrator develops, audits, and updates facility Emergency Preparedness Plan and oversees operations during an emergency situation. The Administrator is required to be on-site or nearby during an emergency that requires evacuation or sheltering-in-place (unless unexpected).
  • The Administrator selects, employs, monitors, disciples, trains, and discharges staff regarding the best interests of the residents and the facility. Completes evaluations of department managers and ensures department managers complete evaluations of their line staff.
  • The Administrator develops and enforces personnel policies and practices of the facility.
  • The Administrator ensures maintenance of physical properties in good, safe repair and operation.
  • The Administrator presents to corporate designee reports of financial activities and other special reports required by Legacy.
  • The Administrator makes rounds being visible and available to staff and residents.
  • The Administrator ensures that the facility maintains accreditation, licensing, and quality resident care through the establishment of quality assurance/performance improvement monitoring programs (QAPI) and standards.
  • The Administrator assumes the responsibility of regulatory compliance including all federal, state, local regulations, and accrediting organization standards.
  • The Administrator prepares a plan for the achievement of the facility's specific objectives and mutually established goals and periodically reviews and evaluates such plan. The plan shall always reflect the facility's mission statement and be in accordance with ethics and goals of the facility.
  • The Administrator ensures the adequacy and appropriateness of the facility's scope of services for residents, it's professional and support staff, and it's medical equipment.
  • The Administrator participates in community events and marketing plans and programs.
  • The Administrator ensures all resident care is performed in an environment that optimizes resident and staff safety and reduces the likelihood of injury and medical/health care errors.
  • The Administrator is respectful to employees while ensuring a professional and pleasant working
  • environment.
  • The Administrator will make introductory visits with new residents and employees timely.
  • The Administrator attends new hire orientation program when requested to greet and brief new employees on the facility mission and Administrator's role in the building.
  • The Administrator reviews referrals as needed for approval/ denial based on clinical and financial situation.
  • Must be always be available via telephone with reasonable response time (not exceeding 2 hours) or notify Regional Supervisor, corporate designee, or appropriate facility staff prior to unavailability.
  • Works beyond normal working hours (occasionally on weekends, holidays, and after hours) and in other positions temporarily, when necessary.
  • Must act in ways that promote professional and positive representation of the facility to the community.
  • Communicates in a professional and courteous manner using effective verbal and non-verbal communication skills with residents, their families, co-workers, and vendors.
  • Maintains confidentiality of department, resident, employee information, communication, and documentation as well as compliance with the Health Insurance Portability and Accountability Act (HIPAA) regulations.
  • Clocks in and out for all working/training hours. Working off the clock will not be permitted at any time or for any reason.
  • Maintain compliance with Legacy's Compliance program and plan.
  • Adhere to Legacy's Code of Conduct and Dress Code.
  • These duties are not all-inclusive but provide minimum performance expectations which will be reviewed in the evaluation process. Supervisor may edit, alter, add to, or exclude duties and responsibilities based on the needs of the facility.

QUALIFICATIONS/ EXPERIENCE/ REQUIREMENTS:
Education and/or Experience
  • Bachelor's degree (as required by the state's Board of Examiners of Nursing Facility Administrators)
  • Experience in Long-Term care setting preferred but not required.

Certifications, Licenses, Registrations:
o Active Louisiana Nursing Facility Administrator License

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