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Administrative Operations Manager Jobs (NOW HIRING)

Oklo

Administrative Operations Assistant

New York, NY · On-site +1

Manage confidential information with discretion, upholding the company's data protection standards ... an Administrative Operations Assistant who is: * Handles confidential and technical information ...

Oklo

Administrative Operations Assistant

New York, NY · On-site

Manage confidential information with discretion, upholding the company's data protection standards ... an Administrative Operations Assistant who is: * Handles confidential and technical information ...

Uasys

Administrative Operations Coordinator

Little Rock, AR · On-site

$39K - $51K/yr

Manage front desk operations for the Office of the Vice Chancellor for Student Affairs, ensuring ... Fiscal & Administrative Support (10%) * Assist with purchasing processes, including requisitions ...

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Administrative Operations Manager information

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$30.5K

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How much do administrative operations manager jobs pay per year?

As of Sep 2, 2026, the average yearly pay for administrative operations manager in the United States is $80,437.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,000.00 and $98,000.00 per year, depending on experience, location, and employer.

What is an administrative operations manager?

Administrative Operations Managers are professionals responsible for overseeing and coordinating the administrative functions of an organization. They ensure that office operations run smoothly by managing staff, developing policies, and optimizing processes. Their duties often include budgeting, resource allocation, workflow management, and ensuring compliance with company policies. Administrative Operations Managers play a key role in supporting organizational efficiency and achieving business goals.

How does an administrative operations manager typically collaborate with other departments to optimize organizational efficiency?

Administrative Operations Managers often serve as a central point of coordination between departments such as HR, finance, and IT. They facilitate communication by organizing interdepartmental meetings, streamlining processes, and ensuring that resources are allocated efficiently. This role requires strong interpersonal skills to understand each department's unique needs and to implement solutions that support overall organizational goals. Successful collaboration helps reduce bottlenecks and enhances workflow across the company.

What are the key skills and qualifications needed to thrive as an administrative operations manager, and why are they important?

To thrive as an Administrative Operations Manager, you need strong organizational, leadership, and problem-solving skills, often supported by a bachelor's degree in business administration or a related field. Familiarity with office management software, project management tools, and enterprise resource planning (ERP) systems is typically required. Excellent communication, adaptability, and attention to detail are standout soft skills for this position. These skills ensure efficient workflow, effective team coordination, and the smooth execution of daily operations within an organization.

What is the difference between Administrative Operations Manager vs Office Manager?

AspectAdministrative Operations ManagerOffice Manager
ResponsibilitiesOversees administrative functions, streamlines operations, manages policiesManages daily office activities, supervises administrative staff, handles logistics
Required CredentialsBachelor's degree, experience in administration, strong organizational skillsBachelor's degree or equivalent, administrative experience, communication skills
Work EnvironmentCorporate offices, multiple departments, strategic focusOffice settings, direct staff supervision, operational support

The Administrative Operations Manager focuses on optimizing administrative processes and strategic oversight, while the Office Manager handles daily office operations and staff management. Both roles require similar credentials but differ in scope and strategic involvement.

Is an administrative operations manager a high paying job?

Administrative Operations Managers typically earn salaries that are above average for administrative roles, with compensation varying based on industry, experience, and location. They often require strong organizational, leadership, and technical skills, and may include benefits such as bonuses or performance incentives, contributing to higher overall pay.
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Administrative Operations Manager jobs near you
Infographic showing various Administrative Operations Manager job openings in the United States as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $80,437 per year, or $38.7 per hour.

Administrative & Operations Coordinator

Chemistry Wealth Management

New York, NY • On-site

$67K - $77K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 6 days ago

Job description

Chemistry Wealth is seeking a highly organized, client-focused Administrative & Operations Coordinator to support the daily operations of our growing wealth management firm.
This role serves as a key point of contact for clients while providing administrative and operational support to advisors and team members. The ideal candidate is detail-oriented, proactive, and passionate about delivering exceptional service in a professional, fast-paced environment.
Key Responsibilities - May change over time to meet the needs of the firm and can include other duties as assigned.
  • Client Service:
    • Serve as the first point of contact for clients and visitors.
    • Deliver a warm, professional, and welcoming client experience.
    • Schedule appointments, manage advisor calendars, and coordinate meeting logistics.
    • Prepare meeting materials and client communications.
    • Track client follow-ups, milestones, and special events.
  • Administration & Operations:
    • Assist with client applications, paperwork, and operational processing.
    • Coordinate with custodians and third-party partners to resolve account and service-related issues.
    • Maintain accurate records within the firm's CRM and document management systems.
    • Track correspondence and ensure timely follow-up on outstanding items.
    • Support office operations, including mail handling, supplies, conference rooms, and general administrative tasks.
  • Team Support:
    • Assist with client events, seminars, and special projects.
    • Support advisors and team members with day-to-day operational needs.
    • Identify opportunities to improve processes and enhance the client experience.

Qualifications:
  • Required:
    • Bachelor's degree or equivalent experience.
    • 3+ years of client service, administrative, or operations experience.
    • Excellent verbal and written communication skills.
    • Strong organizational skills and attention to detail.
    • Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
    • Strong customer service mindset and professional phone presence.
    • Ability to manage multiple priorities and work independently.
  • Preferred:
    • Experience in wealth management, financial services, banking, insurance, or a professional services firm.
    • Familiarity with CRM systems such as Redtail, Wealthbox, or Salesforce.
    • Knowledge of financial industry compliance and documentation requirements.

Additional Information:
  • Benefits & Perks:
    • At Chemistry Wealth, we believe our people are our greatest asset. We offer a comprehensive benefits package designed to support your health, financial well-being, and professional growth.
  • Health & Wellness:
    • Medical, dental, and vision insurance
    • Employee Assistance Program (EAP)
    • Employee discount programs
  • Financial Benefits:
    • Competitive salary
    • 401(k) with automatic employer contribution after one year of employment
  • Time Off:
    • Paid Time Off (PTO)
    • Paid holidays
  • Professional Growth:
    • Ongoing training and development opportunities
    • Career advancement within a growing firm

Why Join Chemistry Wealth?
You'll be part of a collaborative, client-focused team that values professionalism, growth, and exceptional service. This is an opportunity to build a rewarding career while making a meaningful impact on our clients and our firm.
If you're organized, service-oriented, and eager to grow in a dynamic wealth management environment, we'd love to hear from you.

Apply