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Administrative Operations Manager Jobs (NOW HIRING)

WAV Wellness and Vitality, Inc.

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Administrative Operations Manager

San Clemente, CA · On-site

$26 - $45/hr

Administrative Operations Manager Administrative Operations | Scheduling Management | Patient & Client Experience Part-Time (25-30 Hours/Week) | WAV Physical Therapy & Movement | San Clemente, CA Run ...

CBIZ

Administrative & Operations Manager

Boston, MA

Proficient use of applicable technology The Administrative Services and Operations Manager is responsible for the seamless operation of the Boston office, providing comprehensive executive - level ...

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Administrative Operations Manager information

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How much do administrative operations manager jobs pay per year?

As of Jul 21, 2026, the average yearly pay for administrative operations manager in the United States is $80,437.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,000.00 and $98,000.00 per year, depending on experience, location, and employer.

What is an administrative operations manager?

An administrative operations manager oversees the daily administrative functions of an organization, ensuring efficient office operations, managing staff, and implementing policies. They often coordinate with other departments, utilize management software, and require strong organizational and leadership skills.

How does an Administrative Operations Manager typically collaborate with other departments to optimize organizational efficiency?

Administrative Operations Managers often serve as a central point of coordination between departments such as HR, finance, and IT. They facilitate communication by organizing interdepartmental meetings, streamlining processes, and ensuring that resources are allocated efficiently. This role requires strong interpersonal skills to understand each department's unique needs and to implement solutions that support overall organizational goals. Successful collaboration helps reduce bottlenecks and enhances workflow across the company.

What is the highest paying administrative job?

The highest paying administrative roles are often executive-level positions such as Chief Administrative Officer (CAO) or Director of Administration, which can offer six-figure salaries. These roles typically require extensive experience, strong leadership skills, and advanced certifications or degrees, and they oversee large teams or complex organizational functions.

What is the difference between Administrative Operations Manager vs Office Manager?

AspectAdministrative Operations ManagerOffice Manager
ResponsibilitiesOversees administrative functions, streamlines operations, manages policiesManages daily office activities, supervises administrative staff, handles logistics
Required CredentialsBachelor's degree, experience in administration, strong organizational skillsBachelor's degree or equivalent, administrative experience, communication skills
Work EnvironmentCorporate offices, multiple departments, strategic focusOffice settings, direct staff supervision, operational support

The Administrative Operations Manager focuses on optimizing administrative processes and strategic oversight, while the Office Manager handles daily office operations and staff management. Both roles require similar credentials but differ in scope and strategic involvement.

What are Administrative Operations Managers?

Administrative Operations Managers are professionals responsible for overseeing and coordinating the administrative functions of an organization. They ensure that office operations run smoothly by managing staff, developing policies, and optimizing processes. Their duties often include budgeting, resource allocation, workflow management, and ensuring compliance with company policies. Administrative Operations Managers play a key role in supporting organizational efficiency and achieving business goals.

What is the highest salary for an operations manager?

The highest salaries for an Administrative Operations Manager can exceed $120,000 annually, especially in large organizations or industries like finance and technology. Factors such as experience, certifications, and location influence compensation, with senior roles and those overseeing multiple departments earning the most.

What are the key skills and qualifications needed to thrive as an Administrative Operations Manager, and why are they important?

To thrive as an Administrative Operations Manager, you need strong organizational, leadership, and problem-solving skills, often supported by a bachelor's degree in business administration or a related field. Familiarity with office management software, project management tools, and enterprise resource planning (ERP) systems is typically required. Excellent communication, adaptability, and attention to detail are standout soft skills for this position. These skills ensure efficient workflow, effective team coordination, and the smooth execution of daily operations within an organization.

What is the minimum salary of an operations manager?

The minimum salary for an administrative operations manager varies by location and experience but typically starts around $50,000 to $60,000 annually in many regions. Entry-level positions or those in smaller companies may offer lower starting salaries, while experienced managers in larger organizations can earn significantly more.
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What cities are hiring for Administrative Operations Manager jobs? Cities with the most Administrative Operations Manager job openings:
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Administrative Operations Manager jobs near you
Infographic showing various Administrative Operations Manager job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $80,437 per year, or $38.7 per hour.
Administrative Operations Manager

Administrative Operations Manager

WAV Wellness and Vitality, Inc.

San Clemente, CA • On-site

$26 - $45/hr

Part-time

Medical, Retirement, PTO

Posted 4 days ago

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Job description

Administrative Operations Manager 

Administrative Operations | Scheduling Management | Patient & Client Experience
Part-Time (25–30 Hours/Week) | WAV Physical Therapy & Movement | San Clemente, CA

Run the Administrative Operations of a Growing Practice

WAV Physical Therapy & Movement is looking for an experienced, business-minded operator to manage the administrative and day-to-day operations of our practice — someone who can run the desk, the systems, and the business side with equal confidence.

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This is a part-time role built for someone with real administrative and operational expertise: 25–30 hours a week, with the scope and ownership of a true operations position.

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We're looking for someone who keeps the calendar full and running smoothly, manages the operational details that keep the practice healthy, and makes every patient and client feel like this is the best appointment of their day.​

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About WAV

WAV is a locally owned practice in San Clemente, CA offering Physical Therapy, GYROTONIC®, Pilates, massage therapy, sauna, and wellness services. We're a unique hybrid: a practice that accepts Medicare and Blue Shield alongside out-of-network PT services, delivered with the warmth, polish, and personal attention of a boutique wellness studio.

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What You'll Do

  • Oversee scheduling operations across Physical Therapy, GYROTONIC®, Pilates, massage therapy, sauna, and wellness services, managing provider calendars to maximize availability and minimize gaps
  • Manage day-to-day administrative operations: patient/client records, billing and payment processes, insurance basics, and office systems
  • Own front-desk operations and set the standard for how patients and clients are welcomed and cared for
  • Identify inefficiencies and build or improve systems and workflows
  • Coordinate communication and logistics between patients, clients, therapists, instructors, and staff
  • Support hiring, onboarding, and training of future administrative team members as the practice grows
  • Manage administrative projects start to finish — marketing initiatives, patient/client communications, and operational improvements
  • Help leadership spot problems before they become bigger issues

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What We're Looking For

  • Experience managing administrative or clinic operations at a supervisory or ownership level
  • Strong business judgment and project management skills, with the ability to build and run systems
  • A relationship-driven approach — comfortable being the face of the practice for both patients and clients
  • Comfort learning scheduling and practice management software (Mindbody experience a plus)
  • Someone who takes ownership and naturally asks "how can we make this better?"

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Schedule & Pay

  • Part-time, approximately 25–30 hours/week, primarily weekdays
  • Competitive hourly pay based on experience, business acumen, and leadership potential

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How to Apply

Please email your resume along with a brief introduction telling us why this position interests you.


Instead of a traditional cover letter, please answer these three questions:

  1. Tell us about a time you noticed a problem at work that no one asked you to solve. What did you do?
  2. Describe a project or improvement you initiated that helped your workplace become more organized, efficient, or successful.
  3. What attracted you to WAV Physical Therapy & Movement, and why do you think you'd be a great fit for our team?

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We're excited to meet someone who shares our commitment to professionalism, thoughtful service, and helping people thrive.

Company Description

WAV Physical Therapy & Movement is a locally owned multidisciplinary practice in San Clemente offering Physical Therapy, GYROTONIC®, Pilates, massage therapy, and wellness services. We help people move better, recover from injury, build strength, improve their quality of life, and support long-term health through personalized care and an integrated approach to rehabilitation, movement, and wellness. Our collaborative team values professionalism, initiative, kindness, continuous learning, and creating an exceptional experience for every client and patient we serve.