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Administrative Operations Manager Jobs (NOW HIRING)

CBIZ

Administrative & Operations Manager

Boston, MA

Proficient use of applicable technology The Administrative Services and Operations Manager is responsible for the seamless operation of the Boston office, providing comprehensive executive - level ...

HBE LLP

Administrative Operations Manager

Lincoln, NE · On-site

The Administrative Operations Manager supervises and leads the administrative team across the firm's multiple office locations, focusing on team development, operational efficiency, process ...

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Administrative Operations Manager information

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$30.5K

$80.4K

$137.5K

How much do administrative operations manager jobs pay per year?

As of Jun 29, 2026, the average yearly pay for administrative operations manager in the United States is $80,437.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,000.00 and $98,000.00 per year, depending on experience, location, and employer.

What are administrative role and duties?

An Administrative Operations Manager oversees daily administrative functions, including managing office procedures, coordinating communication, supervising staff, and ensuring efficient workflow. They often utilize organizational tools like spreadsheets and management software and may require strong leadership and problem-solving skills.

How does an Administrative Operations Manager typically collaborate with other departments to optimize organizational efficiency?

Administrative Operations Managers often serve as a central point of coordination between departments such as HR, finance, and IT. They facilitate communication by organizing interdepartmental meetings, streamlining processes, and ensuring that resources are allocated efficiently. This role requires strong interpersonal skills to understand each department's unique needs and to implement solutions that support overall organizational goals. Successful collaboration helps reduce bottlenecks and enhances workflow across the company.

What is an administrative job?

An administrative job involves managing office operations, supporting staff, and handling tasks such as scheduling, correspondence, and record-keeping. Roles like Administrative Operations Manager often require organizational skills, proficiency with office software, and the ability to oversee administrative processes to ensure smooth business functions.

What does it mean if someone is administrative?

In the context of an Administrative Operations Manager, being administrative involves managing office functions, coordinating schedules, handling correspondence, and supporting organizational efficiency. It requires organizational skills, attention to detail, and familiarity with office tools like spreadsheets and management software.

What is the difference between Administrative Operations Manager vs Office Manager?

AspectAdministrative Operations ManagerOffice Manager
ResponsibilitiesOversees administrative functions, streamlines operations, manages policiesManages daily office activities, supervises administrative staff, handles logistics
Required CredentialsBachelor's degree, experience in administration, strong organizational skillsBachelor's degree or equivalent, administrative experience, communication skills
Work EnvironmentCorporate offices, multiple departments, strategic focusOffice settings, direct staff supervision, operational support

The Administrative Operations Manager focuses on optimizing administrative processes and strategic oversight, while the Office Manager handles daily office operations and staff management. Both roles require similar credentials but differ in scope and strategic involvement.

What are Administrative Operations Managers?

Administrative Operations Managers are professionals responsible for overseeing and coordinating the administrative functions of an organization. They ensure that office operations run smoothly by managing staff, developing policies, and optimizing processes. Their duties often include budgeting, resource allocation, workflow management, and ensuring compliance with company policies. Administrative Operations Managers play a key role in supporting organizational efficiency and achieving business goals.

What are the key skills and qualifications needed to thrive as an Administrative Operations Manager, and why are they important?

To thrive as an Administrative Operations Manager, you need strong organizational, leadership, and problem-solving skills, often supported by a bachelor's degree in business administration or a related field. Familiarity with office management software, project management tools, and enterprise resource planning (ERP) systems is typically required. Excellent communication, adaptability, and attention to detail are standout soft skills for this position. These skills ensure efficient workflow, effective team coordination, and the smooth execution of daily operations within an organization.
More about Administrative Operations Manager jobs
What cities are hiring for Administrative Operations Manager jobs? Cities with the most Administrative Operations Manager job openings:
What are the most commonly searched types of Administrative Operations jobs? The most popular types of Administrative Operations jobs are:
What states have the most Administrative Operations Manager jobs? States with the most job openings for Administrative Operations Manager jobs include:
What job categories do people searching Administrative Operations Manager jobs look for? The top searched job categories for Administrative Operations Manager jobs are:
Administrative Operations Manager jobs near you
Infographic showing various Administrative Operations Manager job openings in the United States as of June 2026, with employment types broken down into 66% Full Time, 32% Part Time, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $80,437 per year, or $38.7 per hour.
Administrative Operations Manager

Administrative Operations Manager

Lot Management

San Diego, CA • On-site

$85K - $105K/yr

Full-time

Medical, Dental, Vision, Retirement

Posted 21 days ago

Key responsibilities

  • Lead, mentor, and develop Operational Administrative staff to ensure high performance and accountability.

  • Oversee daily operational workflow functions, including scheduling, RFPs, proposals, work order requests, and POs.

  • Develop and implement process improvements and standard operating procedures to increase operational efficiency and scalability.

Job description

Job Type
Full-time
Description
San Diego-based commercial property services company seeking an experienced Administrative Operations Manager to join our growing team.
Type: Full-Time/Exempt
Onsite: 9455 Ridgehaven Ct, Suite 200, San Diego, CA 92123
About the Position
The Administrative Operations Manager provides leadership and oversight for administrative and operational support functions across Lot Commercial Property Services. This role drives process efficiency, operational consistency, team performance, and cross-functional collaboration to support company growth and service excellence. This role directly supervises Operational Administrative staff and partners closely with field operations, accounting, payroll, and executive leadership. This role serves as an operational partner to leadership by driving administrative excellence and process compliance.
  • Lead, mentor, and develop Operational Administrative staff to ensure high performance and accountability.
  • Establish clear expectations, priorities, and performance standards across administrative functions.
  • Foster a collaborative and service-oriented team culture focused on operational excellence.
  • Partner with operational leadership to identify staffing, workflow, and process improvement opportunities.
  • Oversee daily operational workflow functions, including scheduling, RFPs, Proposals, Work Order requests, and POs.
  • Review and ensure quality, accuracy, and consistency of proposals, contracts, scopes of work, customer communications, and other operational documentation before distribution.
  • Conduct periodic audits of administrative workflows and documentation to ensure consistency, compliance, and operational effectiveness.
  • Work closely and collaboratively with operational leadership in determining best practices of administrative support.
  • Develop and implement process improvements and standard operating procedures to increase operational efficiency and scalability.
  • Support procurement coordination efforts for direct materials, tools, and inventory management.
  • Provide robust customer support for both internal and external stakeholders.
  • Manage coordination with subcontractors and vendors to ensure timely reconciliation of purchase orders and invoicing
  • Oversee tracking of all licenses and permits necessary for operational continuation.
  • Support payroll data collection and job costing details for required field employees, in alignment with Payroll team and Accounting functions.
  • Ensure administrative performance consistency across all divisions and established objectives.
  • Drive operational improvements through workflow analysis, process optimization, and service performance monitoring.
  • Develop, maintain, and analyze operational reports, dashboards, and key performance indicators (KPIs) to support leadership decision-making.
  • Identify trends, workload patterns, resource utilization opportunities, and operational performance metrics to drive continuous improvement initiatives.
  • Perform Operational Administrative roles when deemed necessary due to volume and demand.

Requirements
About You
The ideal candidate is a confident, solutions-oriented leader who thrives in a fast-paced environment and can effectively manage competing priorities while driving operational accountability and team performance.
  • At least 5 years of directly related experience, including at least 2+ years of successful leadership experience required, with a college degree desired, or an equivalent combination of education and experience.
  • Must have prior experience in office administration, operations, or facility management, ideally within the construction and/or property services industries.
  • Must have experience with proposals, Work Order/service requests, POs, and job costing, along with strong working knowledge of basic procurement, vendor coordination, and servicing workflows.
  • Experience with ERP, CMMS, or field service management platforms preferred.
  • Strong organizational and project coordination skills with the ability to manage multiple priorities effectively.
  • Experience developing SOPs and scalable administrative processes is highly desired.
  • Excellent verbal and written communication skills in English, with a customer-first approach.
  • Ability to solve problems, strategize, and drive tasks to completion with minimal supervision.
  • Intermediate skills in Microsoft Office, including strong proficiency with MS Excel, is essential. Experience with work order or service management systems strongly desired.

About Us
At Lot Commercial Property Services, we are a trusted leader in commercial property maintenance, partnering with some of the industry's most respected property owners and managers. For nearly 40 years, we've built a strong reputation by delivering reliable maintenance services to shopping centers, office buildings, and other commercial buildings.
Our mission is to be the best place to work, where team members are empowered, supported, and given opportunities to grow in a fast-paced, team-oriented environment.
About Benefits and Compensation
Our employees enjoy robust benefits including a generous company contribution to medical coverage and a 401k match. Additional benefits include dental, vision, accident coverage, and employer sponsored mental health and wellness resources.
T his position pays between $85,000 - $105,000 depending on experience.
All offers of employment are contingent upon successfully passing a pre-employment background check, drug screening, and physical endurance test relevant to the job requirements. We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected characteristic under applicable law. Equal Opportunity Employer D/F/M/V.
This employer participates in E-Verify and will provide the federal government with your form i-9 information to confirm that you are authorized to work in the U.S.
Salary Description
85,000 - 105,000 annual

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