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Administrative Operations Manager Jobs in Boston, MA

Dynamic Access LLC

Operations Manager

Wakefield, MA · On-site

Operations Manager - New England Home Infusion Reports To: Director of Nursing (DON), New England ... and administrative functions. This position serves as the immediate manager of office staff and ...

Posted today

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Administrative Operations Manager information

See Boston, MA salary details

$33.1K

$87.4K

$149.4K

How much do administrative operations manager jobs pay per year?

As of Aug 19, 2026, the average yearly pay for administrative operations manager in Boston, MA is $87,387.00, according to ZipRecruiter salary data. Most workers in this role earn between $60,800.00 and $106,500.00 per year, depending on experience, location, and employer.

What is an administrative operations manager?

Administrative Operations Managers are professionals responsible for overseeing and coordinating the administrative functions of an organization. They ensure that office operations run smoothly by managing staff, developing policies, and optimizing processes. Their duties often include budgeting, resource allocation, workflow management, and ensuring compliance with company policies. Administrative Operations Managers play a key role in supporting organizational efficiency and achieving business goals.

How does an administrative operations manager typically collaborate with other departments to optimize organizational efficiency?

Administrative Operations Managers often serve as a central point of coordination between departments such as HR, finance, and IT. They facilitate communication by organizing interdepartmental meetings, streamlining processes, and ensuring that resources are allocated efficiently. This role requires strong interpersonal skills to understand each department's unique needs and to implement solutions that support overall organizational goals. Successful collaboration helps reduce bottlenecks and enhances workflow across the company.

What are the key skills and qualifications needed to thrive as an administrative operations manager, and why are they important?

To thrive as an Administrative Operations Manager, you need strong organizational, leadership, and problem-solving skills, often supported by a bachelor's degree in business administration or a related field. Familiarity with office management software, project management tools, and enterprise resource planning (ERP) systems is typically required. Excellent communication, adaptability, and attention to detail are standout soft skills for this position. These skills ensure efficient workflow, effective team coordination, and the smooth execution of daily operations within an organization.

What is the difference between Administrative Operations Manager vs Office Manager?

AspectAdministrative Operations ManagerOffice Manager
ResponsibilitiesOversees administrative functions, streamlines operations, manages policiesManages daily office activities, supervises administrative staff, handles logistics
Required CredentialsBachelor's degree, experience in administration, strong organizational skillsBachelor's degree or equivalent, administrative experience, communication skills
Work EnvironmentCorporate offices, multiple departments, strategic focusOffice settings, direct staff supervision, operational support

The Administrative Operations Manager focuses on optimizing administrative processes and strategic oversight, while the Office Manager handles daily office operations and staff management. Both roles require similar credentials but differ in scope and strategic involvement.

Is an administrative operations manager a high paying job?

Administrative Operations Managers typically earn salaries that are above average for administrative roles, with compensation varying based on industry, experience, and location. They often require strong organizational, leadership, and technical skills, and may include benefits such as bonuses or performance incentives, contributing to higher overall pay.

What are the most commonly searched types of Administrative Operations jobs in Boston, MA?

The most popular types of Administrative Operations jobs in Boston, MA are:

What are popular job titles related to Administrative Operations Manager jobs in Boston, MA?

For Administrative Operations Manager jobs in Boston, MA, the most frequently searched job titles are:

What job categories do people searching Administrative Operations Manager jobs in Boston, MA look for?

The top searched job categories for Administrative Operations Manager jobs in Boston, MA are:

What cities near Boston, MA are hiring for Administrative Operations Manager jobs?

Cities near Boston, MA with the most Administrative Operations Manager job openings:

Administrative Operations Manager jobs near you
Infographic showing various Administrative Operations Manager job openings in Boston, MA as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 12% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $87,387 per year, or $42 per hour.

Administrative/Operations Assistant

Coneco Engineers & Scientists

Bridgewater, MA • On-site

$55K - $70K/yr

Full-time

Posted 21 hours ago

Posted today

Job description

The Administrative/Operations Assistant is a full-time, on-site role based in Bridgewater, MA. This position will support the day-to-day administrative and operational needs of our growing organization. This position will play an important role in supporting client billing and invoicing, project administration, office management, and general administrative operations. The Administrative/Operations Assistant will work closely with project managers, management, and employees across the organization to help ensure administrative processes are completed accurately, efficiently, and on time.

The ideal candidate has at least three years of experience working in a professional administrative or office environment, is comfortable working with billing and financial information, and enjoys being the person who helps keep an office organized and running smoothly.

Key Responsibilities

Billing & Project Management

  • Assist with the preparation, review, and processing of client invoices.
  • Coordinate with project managers to gather billing information, supporting documentation, purchase orders, work order numbers, and other required information.
  • Review billing information for accuracy and completeness.
  • Assist with tracking invoice status and following up on missing or incomplete billing information.
  • Maintain organized billing records and supporting documentation.
  • Assist with new project setup and ongoing project administration.
  • Maintain accurate project information and documentation within company systems.
  • Support routine billing and accounts receivable administrative activities as needed.

Office & Administrative Operations

  • Support the day-to-day administrative operations of the office.
  • Provide administrative support to management, project managers, and other employees.
  • Manage incoming calls, correspondence, mail, packages, and deliveries.
  • Maintain organized electronic files, shared folders, records, and administrative documentation.
  • Coordinate office supplies, vendors, service providers, and routine office needs.
  • Assist with preparing documents, reports, spreadsheets, correspondence, and other materials.
  • Assist with scheduling, meetings, and internal coordination.
  • Support administrative components of employee onboarding and offboarding as assigned.
  • Help maintain an organized, professional, and efficient office environment.
  • Assist with special projects and other operational or administrative needs as they arise.

Qualifications

  • 3+ years of administrative, office management, office support, or similar professional experience preferred.
  • Previous billing and/or invoicing experience strongly preferred.
  • Experience in engineering, environmental consulting, architecture, construction, or another project-based professional services environment is a plus.
  • Strong proficiency with Microsoft Office/Microsoft 365, particularly Outlook, Word, and Excel.
  • Experience with Deltek Vantagepoint, Deltek Vision, or similar project management/accounting software is a plus.
  • Strong organizational skills with excellent attention to detail.
  • Comfortable working with invoices, numbers, project information, and financial documentation.
  • Ability to manage multiple responsibilities and recurring deadlines.
  • Strong written and verbal communication skills.
  • Ability to professionally follow up with project managers and employees to obtain required information.
  • Ability to work independently while collaborating effectively with others.
  • Dependable, professional, proactive, and willing to assist wherever needed.

The successful candidate will be someone who enjoys a varied, hands-on role. On any given day, responsibilities may range from assisting with client invoices and project documentation to coordinating office needs or providing administrative support to the team. We're looking for someone who is organized, reliable, detail-oriented, and comfortable taking ownership of routine responsibilities. This person does not need to come in and redesign how the company operates; instead, we need someone who can learn our processes, execute them consistently, identify when information is missing, and follow through to completion. As a growing environmental consulting firm, responsibilities may evolve based on business needs, providing opportunities to learn different aspects of the organization and take on additional responsibility over time.

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