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Administrative Operations Coordinator information

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$29K

$49.9K

$78.5K

How much do administrative operations coordinator jobs pay per year?

As of Aug 23, 2026, the average yearly pay for administrative operations coordinator in the United States is $49,919.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,500.00 and $54,000.00 per year, depending on experience, location, and employer.

What is an administrative operations coordinator?

Administrative Operations Coordinators are professionals responsible for managing and streamlining the day-to-day administrative functions of an organization or department. They coordinate schedules, oversee office procedures, handle communications, and ensure that operations run smoothly and efficiently. Their role often involves supporting teams, managing documentation, and assisting with project coordination to improve overall productivity. Administrative Operations Coordinators play a vital part in keeping organizations organized and responsive to changing needs.

What are the key skills and qualifications needed to thrive as an administrative operations coordinator?

To thrive as an Administrative Operations Coordinator, you need strong organizational skills, attention to detail, and a background in business administration or a related field, often supported by a bachelor's degree or relevant experience. Familiarity with office management software, scheduling tools, and database systems is typically required. Excellent communication, problem-solving abilities, and multitasking are standout soft skills in this role. These skills ensure efficient office operations, effective coordination among teams, and smooth execution of administrative processes.

What are the main challenges administrative operations coordinators face in managing multiple priorities, and how can these be effectively handled?

Administrative Operations Coordinators often juggle a wide range of tasks, from scheduling meetings and processing invoices to supporting departmental projects. One common challenge is managing competing deadlines while maintaining accuracy and attention to detail. Effective coordinators utilize strong organizational systems, prioritize tasks based on urgency and impact, and communicate proactively with team members to set realistic expectations. Leveraging tools like project management software and maintaining open communication channels are practical ways to stay on top of responsibilities and ensure smooth operations.

What is the difference between Administrative Operations Coordinator vs Administrative Assistant?

AspectAdministrative Operations CoordinatorAdministrative Assistant
Primary RoleOversees operational processes, manages workflows, and supports department efficiencyProvides administrative support, manages schedules, and handles correspondence
Required SkillsOrganizational skills, process management, communicationCommunication, organization, basic office software
Work EnvironmentOffice settings, cross-department collaborationFront desk, office support roles
Common CertificationsNone mandatory, but project management or admin certifications helpfulNone required

The Administrative Operations Coordinator focuses on streamlining operations and managing workflows within an organization, often working across departments. In contrast, the Administrative Assistant primarily provides direct administrative support to individuals or teams. Both roles require strong organizational skills, but the Coordinator's role involves more process oversight, making it suitable for those interested in operational management within an office environment.

How much do administrative operations coordinators make in the US?

Administrative Operations Coordinators in the US typically earn a median annual salary of around $50,000 to $65,000, depending on experience, location, and industry. Salaries can vary based on the complexity of tasks, required skills such as proficiency in office management software, and organizational size.
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Administrative Operations Coordinator jobs near you
Infographic showing various Administrative Operations Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $49,919 per year, or $24 per hour.

Administrative & Operations Coordinator

M&C USA LLC

Boca Raton, FL • On-site

$20/hr

Part-time

Re-posted 11 days ago

Job description

Position Overview
MC Armor is seeking a highly organized and detail-oriented Administrative & Operations Coordinator to support daily business operations. This role is responsible for managing financial records in QuickBooks, overseeing inventory tracking, coordinating logistics, and ensuring that administrative documentation and compliance requirements are up to date.
The ideal candidate is proactive, reliable, and capable of managing multiple operational tasks while maintaining accuracy and efficiency.
Key Responsibilities
Financial Administration
  • Maintain and update financial records using QuickBooks, handifox.

  • Record invoices, payments, and expenses
  • Assist with accounts payable and receivable tracking

  • Coordinate with the external accounting firm for monthly reconciliation and reporting
  • Organize financial documentation for tax and audit purposes
Inventory Management
  • Track product inventory and stock levels
  • Update inventory records and monitor discrepancies
  • Coordinate with warehouse or production staff regarding inventory movements
  • Prepare periodic inventory reports
Logistics Coordination
  • Arrange domestic and international shipments

  • Prepare shipping documentation and coordinate with carriers
  • Track deliveries and ensure timely arrival of goods
  • Support order fulfillment and logistics planning
Administrative Management
  • Maintain and organize company licenses, permits, and certifications

  • Track renewal dates and compliance requirements
  • Manage office documentation and records
  • Process payments related to operational expenses
  • Support general office administration and coordination
Qualifications
  • Associate’s or Bachelor’s degree in Business Administration, Accounting, Logistics, or related field preferred
  • 2+ years of administrative or operations experience

  • Experience with QuickBooks 

  • Strong knowledge of Microsoft Office

  • Experience with inventory management systems is a plus
  • Excellent organizational and multitasking skills
  • Strong attention to detail and accuracy
  • bilingual English / spanish
Key Skills
  • Financial record management
  • Inventory tracking
  • Logistics coordination
  • Administrative organization
  • Communication and teamwork
  • Problem-solving and accountability
Preferred Characteristics
  • Highly organized and process-oriented
  • Trustworthy with confidential financial information
  • Able to work independently and prioritize tasks
  • Comfortable working in a fast-growing operational environment