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Administrative Operations Coordinator Jobs (NOW HIRING)

ASST

Administrative Operations Coordinator

Mcsherrystown, PA · On-site

$39K - $51K/yr

Administrative Operations Coordinator Position Role : As the Administrative Operations Coordinator, you are to assist with the day-to-day hands-on accounting, compliance, marketing, and HR functions.

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Administrative Operations Coordinator information

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$29K

$49.9K

$78.5K

How much do administrative operations coordinator jobs pay per year?

As of Jul 13, 2026, the average yearly pay for administrative operations coordinator in the United States is $49,919.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,500.00 and $54,000.00 per year, depending on experience, location, and employer.

What is the difference between Administrative Operations Coordinator vs Administrative Assistant?

AspectAdministrative Operations CoordinatorAdministrative Assistant
Primary RoleOversees operational processes, manages workflows, and supports department efficiencyProvides administrative support, manages schedules, and handles correspondence
Required SkillsOrganizational skills, process management, communicationCommunication, organization, basic office software
Work EnvironmentOffice settings, cross-department collaborationFront desk, office support roles
Common CertificationsNone mandatory, but project management or admin certifications helpfulNone required

The Administrative Operations Coordinator focuses on streamlining operations and managing workflows within an organization, often working across departments. In contrast, the Administrative Assistant primarily provides direct administrative support to individuals or teams. Both roles require strong organizational skills, but the Coordinator's role involves more process oversight, making it suitable for those interested in operational management within an office environment.

What are the key skills and qualifications needed to thrive as an Administrative Operations Coordinator, and why are they important?

To thrive as an Administrative Operations Coordinator, you need strong organizational skills, attention to detail, and a background in business administration or a related field, often supported by a bachelor's degree or relevant experience. Familiarity with office management software, scheduling tools, and database systems is typically required. Excellent communication, problem-solving abilities, and multitasking are standout soft skills in this role. These skills ensure efficient office operations, effective coordination among teams, and smooth execution of administrative processes.

What does an Operations Coordinator do?

An Operations Coordinator is responsible for managing daily administrative and operational tasks within an organization, such as coordinating schedules, overseeing processes, and supporting team communication. They often use tools like spreadsheets and project management software to ensure efficiency and smooth workflow. Strong organizational and communication skills are essential for this role.

Is a coordinator a higher position than a manager?

In most organizational structures, a coordinator role is considered lower than a manager role. Coordinators typically handle specific tasks or projects under a manager’s supervision, while managers oversee teams, make strategic decisions, and have broader responsibilities. The hierarchy can vary by company, but generally, management positions hold higher authority and scope than coordinator roles.

What is the highest paying administrative job?

The highest paying administrative roles are often executive-level positions such as Chief Administrative Officer (CAO) or Director of Administration, which can offer six-figure salaries. These roles typically require extensive experience, strong leadership skills, and advanced knowledge of organizational operations and management tools.

What are the main challenges Administrative Operations Coordinators face in managing multiple priorities, and how can these be effectively handled?

Administrative Operations Coordinators often juggle a wide range of tasks, from scheduling meetings and processing invoices to supporting departmental projects. One common challenge is managing competing deadlines while maintaining accuracy and attention to detail. Effective coordinators utilize strong organizational systems, prioritize tasks based on urgency and impact, and communicate proactively with team members to set realistic expectations. Leveraging tools like project management software and maintaining open communication channels are practical ways to stay on top of responsibilities and ensure smooth operations.

What does an administrative coordinator do?

An administrative operations coordinator manages office functions, coordinates schedules, handles correspondence, and supports organizational efficiency. They often use tools like spreadsheets and project management software and may oversee administrative staff or processes to ensure smooth daily operations.

What are Administrative Operations Coordinators?

Administrative Operations Coordinators are professionals responsible for managing and streamlining the day-to-day administrative functions of an organization or department. They coordinate schedules, oversee office procedures, handle communications, and ensure that operations run smoothly and efficiently. Their role often involves supporting teams, managing documentation, and assisting with project coordination to improve overall productivity. Administrative Operations Coordinators play a vital part in keeping organizations organized and responsive to changing needs.
More about Administrative Operations Coordinator jobs
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What are the most commonly searched types of Administrative Operations jobs? The most popular types of Administrative Operations jobs are:
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Administrative Operations Coordinator jobs near you
Infographic showing various Administrative Operations Coordinator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $49,919 per year, or $24 per hour.
Administrative Operations Coordinator

Administrative Operations Coordinator

ASST

Mcsherrystown, PA • On-site

$39K - $51K/yr

Full-time

Posted 10 days ago

Job description

Administrative Operations Coordinator

Job Description

Position Role: As the Administrative Operations Coordinator, you are to assist with the day-to-day hands-on accounting, compliance, marketing, and HR functions.

This role requires constant communication with the Controller/Director of Administrative Operations and the ability to operate independently with sound judgment and discretion.

Reports to: Controller/Director of Administrative Operations

Duties & Responsibilities:

Accounting & Financial Operations

  • Own the company's accounts payable day-to-day functions: enter AP invoices in FileMaker/Innergy & Vista, and complete and negotiate AP terms as necessary, subject to Controller/Director of Administrative Operations sign-off.
  • Update budgets and contracts in Vista in accordance with PM projections.
  • Assist the Controller/Director of Administrative Operations with monthly PM meetings, including preparing reports and communicating billing goals to the Staff Accountant.

Tax & Compliance

  • Send sales tax exemption forms and W-9s as requested by vendors.
  • Prepare and issue lien releases to subcontractors.
  • Maintain compliance by overseeing insurance, lien, contractual, and tax requirements of projects.
  • Prepare 1099 forms for rent, non-employees, office cleaners, and other applicable payees at year-end as directed by the Controller/Director of Administrative Operations.
  • Renew vehicle registrations.

Marketing

  • Post weekly on social media accounts.
  • Update the company website as necessary, including a weekly blog post for SEO purposes.
  • Reach out to vendors, customers, and employees for pictures of completed projects.

Human Resources & Benefits Administration

  • Assist the Controller/Director of Administrative Operations with presenting employees' insurance and benefits enrollment options.

Leadership & Process Improvement

  • Assess current accounting, compliance, marketing, and HR operations and consistently recommend improvements and new processes as necessary to the Controller/Director of Administrative Operations.
  • Begin documenting standard operating procedures and continually update as needed.
  • Prepare reports, summaries, and updates for the Controller/Director of Administrative Operations as requested.
  • Coordinate with external auditors and the parent company as directed/necessary.
  • Other duties as assigned.