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Administrative Operations Coordinator Jobs in Racine, WI

Abbott

Aviation Operations Coordinator

Waukegan, IL

Provides administrative support, receives and processes mail and shipping. * Serves as receptionist ... The Aviation Operations Coordinator mentors, teaches, and cross-trains the Aviation Operations ...

Abbott

Aviation Operations Coordinator

Waukegan, IL · On-site

Provides administrative support, receives and processes mail and shipping. * Serves as receptionist ... The Aviation Operations Coordinator mentors, teaches, and cross-trains the Aviation Operations ...

Abbott

Aviation Operations Coordinator

Waukegan, IL · On-site

Provides administrative support, receives and processes mail and shipping. * Serves as receptionist ... The Aviation Operations Coordinator mentors, teaches, and cross-trains the Aviation Operations ...

PuroClean

Operations Coordinator

Burlington, WI · On-site

$20 - $25/hr

Vision insurance Operations Coordinator Perks: * Online Mobile Courses * Flexible Scheduling * Paid ... Basic experience or familiarity with accounting, billing, or administrative work preferred

Komatsu

HR Operations Coordinator

Milwaukee, WI · On-site

As a member of the Shared Services team, the HR Operations Coordinator is responsible for delivering high-quality HR administrative support and managing employee lifecycle transactions for assigned ...

Komatsu

HR Operations Coordinator

Milwaukee, WI · On-site

As a member of the Shared Services team, the HR Operations Coordinator is responsible for delivering high-quality HR administrative support and managing employee lifecycle transactions for assigned ...

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All JobsAdministrative Operations JobsAdministrative Operations Coordinator JobsAdministrative Operations Coordinator Jobs in Racine, WI

Administrative Operations Coordinator information

See Racine, WI salary details

$27.2K

$46.8K

$73.6K

How much do administrative operations coordinator jobs pay per year?

As of Aug 3, 2026, the average yearly pay for administrative operations coordinator in Racine, WI is $46,808.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,900.00 and $50,600.00 per year, depending on experience, location, and employer.

What is the difference between Administrative Operations Coordinator vs Administrative Assistant?

AspectAdministrative Operations CoordinatorAdministrative Assistant
Primary RoleOversees operational processes, manages workflows, and supports department efficiencyProvides administrative support, manages schedules, and handles correspondence
Required SkillsOrganizational skills, process management, communicationCommunication, organization, basic office software
Work EnvironmentOffice settings, cross-department collaborationFront desk, office support roles
Common CertificationsNone mandatory, but project management or admin certifications helpfulNone required

The Administrative Operations Coordinator focuses on streamlining operations and managing workflows within an organization, often working across departments. In contrast, the Administrative Assistant primarily provides direct administrative support to individuals or teams. Both roles require strong organizational skills, but the Coordinator's role involves more process oversight, making it suitable for those interested in operational management within an office environment.

What are the key skills and qualifications needed to thrive as an Administrative Operations Coordinator, and why are they important?

To thrive as an Administrative Operations Coordinator, you need strong organizational skills, attention to detail, and a background in business administration or a related field, often supported by a bachelor's degree or relevant experience. Familiarity with office management software, scheduling tools, and database systems is typically required. Excellent communication, problem-solving abilities, and multitasking are standout soft skills in this role. These skills ensure efficient office operations, effective coordination among teams, and smooth execution of administrative processes.

What does an Operations Coordinator do?

An Operations Coordinator is responsible for managing daily administrative and operational tasks within an organization, such as coordinating schedules, overseeing processes, and supporting team communication. They often use tools like spreadsheets and project management software to ensure efficiency and smooth workflow. Strong organizational and communication skills are essential for this role.

Is a coordinator a higher position than a manager?

In most organizational structures, a coordinator role is considered lower than a manager role. Coordinators typically handle specific tasks or projects under a manager’s supervision, while managers oversee teams, make strategic decisions, and have broader responsibilities. The hierarchy can vary by company, but generally, management positions hold higher authority and scope than coordinator roles.

What is the highest paying administrative job?

The highest paying administrative roles are often executive-level positions such as Chief Administrative Officer (CAO) or Director of Administration, which can offer six-figure salaries. These roles typically require extensive experience, strong leadership skills, and advanced knowledge of organizational operations and management tools.

What are the main challenges Administrative Operations Coordinators face in managing multiple priorities, and how can these be effectively handled?

Administrative Operations Coordinators often juggle a wide range of tasks, from scheduling meetings and processing invoices to supporting departmental projects. One common challenge is managing competing deadlines while maintaining accuracy and attention to detail. Effective coordinators utilize strong organizational systems, prioritize tasks based on urgency and impact, and communicate proactively with team members to set realistic expectations. Leveraging tools like project management software and maintaining open communication channels are practical ways to stay on top of responsibilities and ensure smooth operations.

What does an administrative coordinator do?

An administrative operations coordinator manages office functions, coordinates schedules, handles correspondence, and supports organizational efficiency. They often use tools like spreadsheets and project management software and may oversee administrative staff or processes to ensure smooth daily operations.

What are Administrative Operations Coordinators?

Administrative Operations Coordinators are professionals responsible for managing and streamlining the day-to-day administrative functions of an organization or department. They coordinate schedules, oversee office procedures, handle communications, and ensure that operations run smoothly and efficiently. Their role often involves supporting teams, managing documentation, and assisting with project coordination to improve overall productivity. Administrative Operations Coordinators play a vital part in keeping organizations organized and responsive to changing needs.
What are the most commonly searched types of Administrative Operations jobs in Racine, WI? The most popular types of Administrative Operations jobs in Racine, WI are:
What job categories do people searching Administrative Operations Coordinator jobs in Racine, WI look for? The top searched job categories for Administrative Operations Coordinator jobs in Racine, WI are:
What cities near Racine, WI are hiring for Administrative Operations Coordinator jobs? Cities near Racine, WI with the most Administrative Operations Coordinator job openings:
Administrative Operations Coordinator jobs near you
Infographic showing various Administrative Operations Coordinator job openings in Racine, WI as of July 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $46,808 per year, or $22.5 per hour.

Philanthropy Operations & Administrative Coordinator

Meta House

Milwaukee, WI • On-site

$39K - $51K/yr

Full-time

Posted 19 days ago

Job description

Why Join Meta House?
At Meta House, your work has purpose. Every role whether clinical, administrative, or leadership contributes to helping women and families rebuild their lives and achieve lasting recovery. Here, you're not just filling a position; you're advancing a mission that changes futures. We foster a collaborative, values-driven culture where professionals are supported, challenged, and empowered to grow. If you're looking for meaningful work, a team that cares deeply, and the opportunity to make a measurable impact in your community, Meta House is where your career and your purpose align.
The Philanthropy Operations & Administrative Coordinator serves as the operational backbone of the Philanthropy & Marketing Department. This position ensures the accuracy and integrity of the donor database, oversees gift processing and donor acknowledgements, provides administrative support to the Philanthropy & Marketing team, and supports coordination of committees. This role is ideal for an exceptionally organized individual who enjoys managing details and ensures the Philanthropy & Marketing Department's operational success, ensuring accuracy, efficiency, and consistency across donor records, committee activities, and departmental processes.
Donor Database and Gift Administration
  • Maintains donor database accuracy and integrity through accurate data entry of gifts, pledges, and relationship notes.
  • Processes all charitable gifts, pledges, matching gifts, stock gifts, and in-kind contributions.
  • Generates timely donor acknowledgement letters and tax receipts.
  • Pulls reports.
  • Maintains tribute and memorial gift records.
  • Prepares pledge reminders and invoices for sponsorships and other Department needs.
  • Assists Director of Philanthropy & Marketing and accounting team with monthly reconciliation.
  • Conducts routine database clean-up.

Department & Agency Administrative Support
  • Provides administrative support to the Board and Board committees including campaign cabinet/fundraising, engagement, marketing, and events, including support of agenda preparation, recording meeting minutes, scheduling meetings, and following up with notes and action items.
  • Takes detailed meeting minutes and manages post-meeting follow-up.
  • Tracks internal follow-up items and corresponding deadlines.
  • Coordinates logistics for hard copy mailings
  • Supports events and sponsor benefits tracking.
  • Assists with special projects.
  • Provides administrative and data entry support to other agency leaders and departments, as needed.
  • Occasional night and weekend availability required.
  • Other duties as assigned.

In-Kind Gift & Volunteer Coordination
  • Serves as primary coordinator for the agency's in-kind gift and volunteer programs
  • Collaborates with program leadership and staff to identify, prioritize, and maintain current lists of in-kind donation and volunteer needs across the organization.
  • Maintains and updates the agency's Amazon Wish List to reflect current priorities.
  • Coordinates with the Marketing & Communications Coordinator to communicate priority in-kind needs for newsletters, social media, and other donor communications.
  • Serves as the primary point of contact for in-kind donors and volunteers, responding to inquiries and coordinating donation and volunteer event details.
  • Schedules and coordinates donation drop-offs and pick-ups.
  • Receives, sorts, and organizes the agency's donation storage area, ensuring that donated items are inventoried, accessible, and distributed accordingly to program leaders.
  • Ensures all required in-kind gift documentation is completed and entered into the agency's database.
  • Processes all in-kind gift acknowledgements.

Requirements:
Minimum: High School Diploma
Preferred: Associate's degree or 4-Year Degree/bachelor's in human service, Communications, Nonprofit Management, or similar field preferred
Experience: 2 Years Required, 3-5 Years Preferred experience with relevant skills in communications, administrative support, or similar role
Knowledge, Skills, & Abilities (KSAs)
  • Minimum 55+ WPM Typing Ability with 90%+ Accuracy
  • Minimum 7500+ numeric KPH Data Entry with 90%+ Accuracy
  • CRM/database administration (eTapestry, Raiser's Edge, Bloomerang, DonorPerfect, etc)
  • Gift processing
  • Attention to detail and commitment to accuracy in all tasks
  • Manage overlapping projects with accurate tracking of details
  • Ability to work effectively with people
  • Ability to demonstrate a mature approach to problem solving
  • Organizational and planning skills
  • Computer skills including proficiency in Word, Excel, and other applications
  • Excellent written communication skills
  • Ability to work independently and within the confines of deadlines
  • Fluency with Canva and/or other design software preferred

Physical Requirements & Work Environment
Must be able to:
  • All Meta House staff are required to provide proof of vaccination for MMR, Varicella, and annual flu shot.
  • Adherence to a non-smoking work environment.

Able to:
  • Tolerate occasional hot or cold days.
  • Alternate sitting or standing for extended periods of time at will.
  • Lift up to 25 pounds on a regular basis and 40 pounds on occasion.
  • Ascend and descend stairs using feet and legs.
  • Bend, stoop, twist, squat, and kneel to perform essential functions.
  • Reach overhead, and at or below shoulder level.
  • Read and enter text or data into a computer or other system.
  • Seize, hold, grasp, turn, or otherwise work with hands.
  • Touch, pick, punch or otherwise work with fingers.
  • Hear, understand, and distinguish speech and/or other sounds in order to communicate with clients and/or colleagues.
  • Express or exchange ideas by means of spoken word to impart oral information to clients or the public and convey detailed spoken instructions to others accurately, loudly, or quickly.
  • See clearly at approximately 20 inches or less including use of computers or tablet.
  • Visually identify clients and others for reasons including, but not limited to security, presence in the building.
  • Valid Wisconsin driver's license preferred.
  • Employees who, as part of their regular duties, transport Meta House clients to and from meetings or appointments in their personal vehicle must carry and maintain proof of current Wisconsin automobile liability insurance coverage at or above the minimum state requirements.
  • Employees must present proof of auto insurance (insurance card or electronic equivalent) upon request by Meta House.
  • Access to a personal vehicle for work purposes preferred

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