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Administrative Operations Specialist Jobs (NOW HIRING)

Nicor

Administrative Operations Specialist

Albuquerque, NM · On-site

$45K - $61K/yr

NICOR is looking for a driven, resourceful, and highly capable Administrative Operations Specialist to join our team. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and ...

Oceans

Administrative Operations Specialist

$47K - $64K/yr

Administrative Operations Specialist Real opportunities. Real impact. Your career, redefined. (NOTE: A human reviews every application at Oceans, so please apply for only one position and only once a ...

NICOR INC

Administrative Operations Specialist

Albuquerque, NM · On-site

$45K - $61K/yr

NICOR is looking for a driven, resourceful, and highly capable Administrative Operations Specialist to join our team. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and ...

Nev's Ink, Inc.

Be Seen First

Administrative Operations Specialist

Waukesha, WI · On-site

$24 - $30/hr

As a Administrative Operations Specialist, you will play a critical role in ensuring orders are processed accurately, customers are supported promptly, and internal teams stay aligned. Key ...

Albany Med

Administrative Operations Specialist

Albany, NY · On-site

$54K - $82K/yr

Oversee daily administrative operations of the Foundation Office, providing guidance, training, and support to administrative coordinators; convene regular team meetings. * Lead Foundation budget ...

Albany Med

Administrative Operations Specialist

Albany, NY · On-site

$54K - $82K/yr

Oversee daily administrative operations of the Foundation Office, providing guidance, training, and support to administrative coordinators; convene regular team meetings. * Lead Foundation budget ...

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Administrative Operations Specialist information

See salary details

$28K

$62.9K

$211.5K

How much do administrative operations specialist jobs pay per year?

As of Aug 2, 2026, the average yearly pay for administrative operations specialist in the United States is $62,882.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,500.00 and $63,000.00 per year, depending on experience, location, and employer.

How does an Administrative Operations Specialist typically collaborate with other departments to improve workflow efficiency?

An Administrative Operations Specialist often acts as a bridge between various departments, facilitating communication and streamlining processes to enhance overall workflow. They may coordinate meetings, manage shared resources, and implement standardized procedures by gathering feedback from different teams. This role frequently requires collaborating with managers, IT, and HR to identify bottlenecks and develop solutions that optimize daily operations. Effective collaboration not only improves efficiency but also fosters a more cohesive work environment.

What is the highest paid administrative job?

The highest paid administrative roles are often executive-level positions such as Chief Administrative Officer or Director of Administration, which can earn six-figure salaries. These roles typically require extensive experience, leadership skills, and advanced knowledge of organizational operations and management tools.

What does an administrative specialist do?

An administrative operations specialist manages office functions such as scheduling, correspondence, record-keeping, and coordinating workflows. They often use tools like Microsoft Office and may handle tasks related to budgeting, data entry, and process improvement to support organizational efficiency.

What does an administrative operations specialist do?

An administrative operations specialist manages and streamlines office procedures, coordinates administrative tasks, and supports organizational efficiency. They often handle scheduling, document management, and communication, using tools like spreadsheets and office software to ensure smooth daily operations.

Is operations a high-paying job?

The salary for an Administrative Operations Specialist varies based on experience, location, and industry, but it is generally considered a mid-range to high-paying administrative role. Salaries can range from around $45,000 to over $80,000 annually, with opportunities for advancement and additional benefits. Skills in project management and proficiency with office software can influence earning potential.

What are the key skills and qualifications needed to thrive as an Administrative Operations Specialist, and why are they important?

To thrive as an Administrative Operations Specialist, you need strong organizational skills, attention to detail, and experience with office administration, often supported by a relevant degree or equivalent experience. Proficiency with office software (e.g., Microsoft Office Suite), project management tools, and sometimes ERP systems is typically required. Excellent communication, problem-solving abilities, and adaptability are standout soft skills in this role. These competencies ensure efficient workflow, effective coordination, and smooth daily operations within an organization.

What is the difference between Administrative Operations Specialist vs Administrative Assistant?

AspectAdministrative Operations SpecialistAdministrative Assistant
Primary RoleOversees operational processes, manages workflows, and improves administrative systemsProvides clerical support, manages schedules, and handles correspondence
Required SkillsProcess management, problem-solving, organizational skillsCommunication, scheduling, data entry
Work EnvironmentOffice settings, often involved in project coordinationFront desk, office support roles
Common CertificationsAdministrative certifications, project management basicsNone typically required

The Administrative Operations Specialist focuses on streamlining and managing administrative processes, while the Administrative Assistant provides essential clerical support. Both roles are vital in office environments, but the specialist has a broader scope related to operations and workflow improvements.

What are Administrative Operations Specialists?

Administrative Operations Specialists are professionals who oversee and coordinate the day-to-day administrative functions of an organization. They handle tasks such as managing schedules, streamlining office procedures, supporting department operations, and ensuring compliance with company policies. Their role often includes project management, data analysis, and acting as a liaison between different departments. By optimizing workflow and providing essential support, they help ensure that the organization runs smoothly and efficiently.
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What cities are hiring for Administrative Operations Specialist jobs? Cities with the most Administrative Operations Specialist job openings:
What job categories do people searching Administrative Operations Specialist jobs look for? The top searched job categories for Administrative Operations Specialist jobs are:
Administrative Operations Specialist jobs near you
Infographic showing various Administrative Operations Specialist job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $62,882 per year, or $30.2 per hour.

Administrative Operations Specialist

NICOR INC

Albuquerque, NM

$45K - $61K/yr

Full-time

Re-posted 15 days ago

Job description

Summary

** This is an in-person role, located in Albuquerque, NM**

NICOR is looking for a driven, resourceful, and highly capable Administrative Operations Specialist to join our team. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and can handle high-level administrative and operational tasks with minimal supervision. This individual must be self-sufficient, proactive, and able to anticipate the needs of leadership and cross-functional teams. In this role, you'll work closely with department managers to ensure seamless day-to-day operations, acting as a central point of coordination across departments.

We're seeking someone confident in managing complex scheduling, facilitating travel logistics, organizing multi-layered meetings and events, maintaining operational accuracy, and providing professional support across multiple functions. This role requires a strong sense of ownership, discretion, and a "no task too small, no challenge too large" attitude.

A Day in the Life of an Administrative Operations Specialist

As an Administrative Operations Specialist at NICOR, you'll act as the central hub for keeping operations running smoothly. Each day involves supporting department leaders and coordinating with cross-functional teams - from scheduling meetings and managing travel to ensuring accurate invoicing and documentation. You'll work independently, juggling multiple priorities with confidence, and will often be entrusted with confidential or executive-level tasks. Whether coordinating logistics for visiting guests or reviewing operational records, your attention to detail and problem-solving mindset will keep everything moving forward.

Key Responsibilities

  • Manage executive calendars, coordinate multi-departmental meetings, and prepare detailed agendas.
  • Book travel, accommodations, and itineraries for staff and visiting guests with minimal supervision.
  • Review and invoice daily pick tickets and verify purchase orders for accuracy and fulfillment.
  • Maintain accurate records and proactively resolve inventory, shipping, or order discrepancies.
  • Draft and distribute internal communications such as calendars, event invites, and updates.
  • Organize team events, training sessions, and leadership off-site meetings from start to finish.
  • Support confidential projects or requests from senior leadership with professionalism and discretion.
  • Identify and implement process improvements that drive efficiency across administrative workflows.


Minimum Requirements

  • High School or GED
  • Minimum two (2) years of experience
  • Knowledge of Microsoft Word, Outlook, Excel, and PowerPoint.
  • Excellent organizational and time management skills.
  • Excellent customer service skills.
  • Basic math and reading (English) skills.
  • Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts.
  • Ability to resolve problems with attention to detail.

Preferred Qualifications

  • Experience in lighting, electrical, and distribution
  • Prior administrative or operations experience.

Working Condition

  • In a typical interior/office environment, work performed in an Office setting is largely a sedentary role and may require the ability to sit for long durations of time.
  • Interaction with Inside Sales personnel
  • Able to lift 25 lbs.
  • Ability to lift files, open filing cabinets, and bend or stand, as necessary.
  • May require the ability to drive a company or personal vehicle.

About Us

Headquartered in Albuquerque, New Mexico, and with a nationwide distribution network, NICOR has manufactured innovative lighting solutions for over forty years. We build dependable products for residential, commercial, industrial, and enterprise-level lighting applications and specialize in functional LED technology for both indoor and outdoor spaces. At NICOR, we expect our team to represent three Core Values: Accountability, Respect, and Integrity.

Nicor logo

About Nicor

Sourced by ZipRecruiter

Industry

Plastics product manufacturing

Company size

1 - 10 Employees

Headquarters location

Dripping Springs, TX, US

Year founded

1986

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