ZipRecruiter

Log In

1

Administrative Operations Specialist Jobs (NOW HIRING)

NICOR INC

Administrative Operations Specialist

Albuquerque, NM · On-site

$45K - $61K/yr

NICOR is looking for a driven, resourceful, and highly capable Administrative Operations Specialist to join our team. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and ...

Oceans

Administrative Operations Specialist

$47K - $64K/yr

Administrative Operations Specialist Real opportunities. Real impact. Your career, redefined. (NOTE: A human reviews every application at Oceans, so please apply for only one position and only once a ...

Nicor

Administrative Operations Specialist

Albuquerque, NM · On-site

$45K - $61K/yr

NICOR is looking for a driven, resourceful, and highly capable Administrative Operations Specialist to join our team. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and ...

NICOR INC

Administrative Operations Specialist

Albuquerque, NM · On-site

$45K - $61K/yr

NICOR is looking for a driven, resourceful, and highly capable Administrative Operations Specialist to join our team. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and ...

JM Test Systems

Administrative Operations Specialist

Odessa, TX · On-site

$46K - $63K/yr

  • Retirement

  • PTO

We are seeking a detail-oriented and organized AdministrativeOperations Specialist to support daily business operations and help keepour teams running efficiently. This role provides administrative ...

Nev's Ink, Inc.

Be Seen First

Administrative Operations Specialist

Waukesha, WI · On-site

$24 - $30/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

As a Administrative Operations Specialist, you will play a critical role in ensuring orders are processed accurately, customers are supported promptly, and internal teams stay aligned. Key ...

next page

Showing results 1-20

All JobsAdministrative Operations Specialist Jobs

Administrative Operations Specialist information

See salary details

$28K

$62.9K

$211.5K

How much do administrative operations specialist jobs pay per year?

As of Aug 14, 2026, the average yearly pay for administrative operations specialist in the United States is $62,882.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,500.00 and $63,000.00 per year, depending on experience, location, and employer.

How does an administrative operations specialist typically collaborate with other departments to improve workflow efficiency?

An Administrative Operations Specialist often acts as a bridge between various departments, facilitating communication and streamlining processes to enhance overall workflow. They may coordinate meetings, manage shared resources, and implement standardized procedures by gathering feedback from different teams. This role frequently requires collaborating with managers, IT, and HR to identify bottlenecks and develop solutions that optimize daily operations. Effective collaboration not only improves efficiency but also fosters a more cohesive work environment.

What are the key skills and qualifications needed to thrive as an administrative operations specialist, and why are they important?

To thrive as an Administrative Operations Specialist, you need strong organizational skills, attention to detail, and experience with office administration, often supported by a relevant degree or equivalent experience. Proficiency with office software (e.g., Microsoft Office Suite), project management tools, and sometimes ERP systems is typically required. Excellent communication, problem-solving abilities, and adaptability are standout soft skills in this role. These competencies ensure efficient workflow, effective coordination, and smooth daily operations within an organization.

What is the difference between Administrative Operations Specialist vs Administrative Assistant?

AspectAdministrative Operations SpecialistAdministrative Assistant
Primary RoleOversees operational processes, manages workflows, and improves administrative systemsProvides clerical support, manages schedules, and handles correspondence
Required SkillsProcess management, problem-solving, organizational skillsCommunication, scheduling, data entry
Work EnvironmentOffice settings, often involved in project coordinationFront desk, office support roles
Common CertificationsAdministrative certifications, project management basicsNone typically required

The Administrative Operations Specialist focuses on streamlining and managing administrative processes, while the Administrative Assistant provides essential clerical support. Both roles are vital in office environments, but the specialist has a broader scope related to operations and workflow improvements.

What is an administrative operations specialist?

Administrative Operations Specialists are professionals who oversee and coordinate the day-to-day administrative functions of an organization. They handle tasks such as managing schedules, streamlining office procedures, supporting department operations, and ensuring compliance with company policies. Their role often includes project management, data analysis, and acting as a liaison between different departments. By optimizing workflow and providing essential support, they help ensure that the organization runs smoothly and efficiently.
More about Administrative Operations Specialist jobs

What cities are hiring for Administrative Operations Specialist jobs?

Cities with the most Administrative Operations Specialist job openings:

What job categories do people searching Administrative Operations Specialist jobs look for?

The top searched job categories for Administrative Operations Specialist jobs are:

Administrative Operations Specialist jobs near you
Infographic showing various Administrative Operations Specialist job openings in the United States as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $62,882 per year, or $30.2 per hour.

Administrative Operations Specialist

GrowthWise Search Partners

Roseville, CA • Hybrid

$33 - $36/hr

Full-time, Part-time

Medical, Retirement, PTO

Re-posted 7 days ago

Job description

If you love Excel, get excited about a great formula, and cannot resist turning messy data into something organized and useful, this is your opportunity to become the Administrative & Operations Specialist for a growing professional services firm.

This opportunity ideal for someone who is highly tech-savvy, analytical, and exceptionally organized. You enjoy building spreadsheets, working with formulas, sorting and analyzing data, spotting inconsistencies, and finding smarter ways to organize information and improve how work gets done.

Your work will touch nearly every part of the business, including operational reporting, billing and collections, client onboarding, scheduling, office operations, data management, and marketing support. If clean data makes you happy, spreadsheet problems feel like puzzles, and you love being the person who keeps information accurate, systems organized, and work moving forward, this could be your perfect fit.

Administrative Operations Specialist – Your Job Duties

You will own the administrative and operational processes that support the firm's daily operations and client experience including client onboarding, file set up, billing and producing reporting.

  • Manage the complete client billing process including preparing, reviewing, sending, and following up on invoices.
  • Track accounts receivable, collections activity, payment status, aging reports, and respond to client billing questions.
  • Prepare engagement letters and coordinate new client onboarding, client setup, and matter creation within the firm's case management system.
  • Maintain organized electronic client files, contact information, and matter records.
  • Manage scheduling and calendar coordination for attorneys and team members.
  • Support team with workflow tracking, reminders, follow ups and project coordination.
  • Maintain billing reports, operational reports, and key performance metrics.
  • Support marketing initiatives by maintaining CRM records, contact databases, coordinating email campaigns, supporting LinkedIn activity, and tracking business development follow up.
  • Utilize software including Clio, Microsoft Office, Outlook, Excel, Adobe Acrobat, AI tools such as Claude, and other business software platforms.

Administrative Operations Specialist – You Have (Required Skills, Experience & Team Fit)

You have:

  • Prior experience with billing, accounts receivable, collections, office administration, office management, or operations coordination.
  • Strong technology skills with the ability to quickly learn new software platforms and comfortably work across multiple systems – you are comfortable with lots of tech, very strong in MS Excel (complex multi-tab spreadsheets and formulas)
  • You are experienced at working in a small office where you manage up
  • Excellent written and verbal communication skills with a polished, professional client service approach.
  • A proactive mindset where you naturally identify opportunities to improve processes, create efficiencies, and make the business run better.

You might have:

  • Experience using QuickBooks Online or similar accounting software.

Administrative Operations Specialist – Compensation & Benefits for You

Your compensation will be $33 to $36 per hour based on your experience.

Part time schedule is available. You will enjoy a flexible hybrid schedule with the opportunity to work either part time or full time, approximately 25 to 40 hours per week, working 3 days each week in the office and the remaining dates remotely.

If you work 35 hours or more each week, you will be eligible for company sponsored health insurance benefits. You are eligible to participate in the company 401k plan and receive paid time off.