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Administrative Operations Coordinator Jobs (NOW HIRING)

CFS

Operations Coordinator

Verona, WI

$50K - $58K/yr

Provide administrative and project support to Project Managers and Operations teams * Coordinate ... project coordination activities Qualifications for the Operations Coordinator: * 2+ years of ...

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$49.9K

$78.5K

How much do administrative operations coordinator jobs pay per year?

As of Aug 10, 2026, the average yearly pay for administrative operations coordinator in the United States is $49,919.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,500.00 and $54,000.00 per year, depending on experience, location, and employer.

What is the difference between Administrative Operations Coordinator vs Administrative Assistant?

AspectAdministrative Operations CoordinatorAdministrative Assistant
Primary RoleOversees operational processes, manages workflows, and supports department efficiencyProvides administrative support, manages schedules, and handles correspondence
Required SkillsOrganizational skills, process management, communicationCommunication, organization, basic office software
Work EnvironmentOffice settings, cross-department collaborationFront desk, office support roles
Common CertificationsNone mandatory, but project management or admin certifications helpfulNone required

The Administrative Operations Coordinator focuses on streamlining operations and managing workflows within an organization, often working across departments. In contrast, the Administrative Assistant primarily provides direct administrative support to individuals or teams. Both roles require strong organizational skills, but the Coordinator's role involves more process oversight, making it suitable for those interested in operational management within an office environment.

What does an Administrative Operations Coordinator do?

An Administrative Operations Coordinator manages administrative tasks, coordinates office operations, and supports organizational efficiency. They handle scheduling, communication, record-keeping, and may use tools like spreadsheets or management software to streamline processes.

What are the key skills and qualifications needed to thrive as an administrative operations coordinator?

To thrive as an Administrative Operations Coordinator, you need strong organizational skills, attention to detail, and a background in business administration or a related field, often supported by a bachelor's degree or relevant experience. Familiarity with office management software, scheduling tools, and database systems is typically required. Excellent communication, problem-solving abilities, and multitasking are standout soft skills in this role. These skills ensure efficient office operations, effective coordination among teams, and smooth execution of administrative processes.

What are the main challenges administrative operations coordinators face in managing multiple priorities, and how can these be effectively handled?

Administrative Operations Coordinators often juggle a wide range of tasks, from scheduling meetings and processing invoices to supporting departmental projects. One common challenge is managing competing deadlines while maintaining accuracy and attention to detail. Effective coordinators utilize strong organizational systems, prioritize tasks based on urgency and impact, and communicate proactively with team members to set realistic expectations. Leveraging tools like project management software and maintaining open communication channels are practical ways to stay on top of responsibilities and ensure smooth operations.

What is an administrative operations coordinator?

Administrative Operations Coordinators are professionals responsible for managing and streamlining the day-to-day administrative functions of an organization or department. They coordinate schedules, oversee office procedures, handle communications, and ensure that operations run smoothly and efficiently. Their role often involves supporting teams, managing documentation, and assisting with project coordination to improve overall productivity. Administrative Operations Coordinators play a vital part in keeping organizations organized and responsive to changing needs.

How much do administrative operations coordinators make in the US?

Administrative Operations Coordinators in the US typically earn between $45,000 and $65,000 annually, depending on experience, location, and industry. Salaries can vary based on the complexity of tasks, required skills such as proficiency in office management software, and organizational size.
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Administrative Operations Coordinator jobs near you
Infographic showing various Administrative Operations Coordinator job openings in the United States as of August 2026, with employment types broken down into 50% Full Time, and 50% Part Time. Highlights an 100% In-person job distribution, with an average salary of $49,919 per year, or $24 per hour.

Administrative Operations Coordinator 2026-01483

State of Wyoming

Cheyenne, WY • On-site

$27.39 - $30.43/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 3 days ago

State Of Wyoming rating

7.5

Company rating: 7.5 out of 10

Based on 48 frontline employees who took The Breakroom Quiz

31st of 50 rated states

Job description

Salary: $27.39 - $30.43 Hourly
Location : Cheyenne, WY
Job Type: Permanent Full-time
Job Number: 2026-01483
Department: Wyoming Retirement
Division: Wyoming Retirement
Opening Date: 06/08/2026
Closing Date: Continuous
FLSA: Non-Exempt
Job Classification: BAAS07
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
The Administrative Operations Coordinator arranges comprehensive administrative and operational workflows for the Wyoming Retirement System's (WRS) Executive Director, Administrative Operations Manager, as well as the Executive Management team. The Coordinator also facilitates key operational logistics for the WRS and Volunteer Boards.
This role is heavily centered on planning and facilitating a minimum of eight annual board meetings statewide-including monitoring vendor contracts, catering, travel, and accommodations.
The Administrative Operations Coordinator will oversee public meeting notices, draft and publish official board minutes, manage the WRS Board website, and serve as the coordinator for legislative outreach events. Additionally, this position executes ongoing maintenance for the WRS Staff Resource website, coordinates senior staff travel, updates the Board policy manual, and assists with internal agency work orders.
Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:
  • Comprehensive health, dental, and vision insurance
  • Paid vacation, sick leave, FMLA, and holidays
  • Retirement - Pension and 457(b) plans that help you build a secure future
  • Flexible schedules and work-life balance options
  • Meaningful work that makes a difference for Wyoming communities

and MUCH MORE! Click here for detailed information, or you can watch this short video to learn about our benefit package!
Want to see the full value of your compensation beyond salary?
Explore our Total Compensation Calculator: compensationcalculator.wyo.gov
Human Resource Contact: Ryan Scheer, ryan.scheer2@wyo.gov 307-777-8570
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.
  • Board Meeting Execution: Plan and execute 8+ annual, statewide board meetings. Coordinate venues, caterers, hotel blocks, and travel for up to 40 attendees. Issue public notices, draft official minutes as a Board Secretary designee, and monitor a $100,000 budget.
  • Board & Stakeholder Liaison: Act as an internal and public contact for the boards. Coordinate vendor contracts via state procurement guidelines, facilitate Board member onboarding/offboarding, and maintain the WRS Board website.
  • Executive & Office Support: Support the Executive Director and Administrative Operations Manager by managing high-level calendars, senior staff travel, and executive correspondence. Route internal work orders, reconcile Visa statements, and assist with new-hire administrative onboarding as needed.
  • Policy & Intranet Maintenance: Coordinate the drafting, tracking, and archiving of agency operational policies. Document the formal amendment process for the Retirement Board Policy Manual and maintain current content on the internal WRS Staff Resource website.
  • Legislative Outreach: Plan, coordinate, and execute the legislative breakfasts and outreach events. Manage invitation lists, coordinate proactively with Legislators, and secure state venues through the Legislative Service Office (LSO).

Qualifications
PREFERENCES:
Preference may be given to applicants with experience providing progressive administrative or operational support to an Executive Management team or a Board of Trustees.
KNOWLEDGE:
  • Executive & Board Support: Advanced knowledge of administrative procedures, operational coordination, and systems required to support an Executive Management team and a Board of Trustees.
  • Statutory Familiarity: Knowledge of (or the ability to quickly utilize) the Wyoming Retirement System Act, public meeting compliance, and other applicable state statutes and policies.
  • Event Planning & Logistics: Exceptional event planning, venue coordination, and catering logistics skills, with a proven ability to maintain adaptability during complex live events.
  • Financial Tracking: Skilled in budget tracking, expense voucher verification, procurement processing, and financial document reconciliation.
  • Professionalism & Discretion: Strong understanding of strict confidentiality, diplomacy, and objective professionalism when working with public officials and stakeholders.
  • Organization & Drive: Independent, self-motivated individual with strong organizational skills. Ability to balance multiple high-priority tasks, keep accurate schedules, and manage complex documentation timelines.
  • Communication & Tech Systems: Professional oral and written communication skills. Proficient with Microsoft Suite, Google Suite, Zoom platform, and basic website content maintenance.

MINIMUM QUALIFICATIONS:
Education:
Bachelor's Degree (typically in Business)
Experience:
0-1 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II
OR
Education & Experience Substitution:
3-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
  • Environment: Standard professional office setting.
  • Physical Demands: The employee may sit comfortably to perform the majority of the work; however, physical mobility including walking, standing, bending, driving an automobile, and carrying light event items is regularly required.
  • Travel: Travel is required statewide for approximately 2 off-site board meetings per year.

NOTES:
  • FLSA: Non-exempt
  • Background Check: Hiring is contingent upon the successful passage of a comprehensive background check.
  • Application Completeness: An attached resume is not an acceptable substitution for a completed application. Incomplete applications will not be considered for employment.
  • Veterans' Preference: Per Wyoming Statute, current employees of the State of Wyoming are not eligible for veterans' preference. Non-employees must meet the 1-year state residency requirement and attach supporting DD214 documentation to claim preference points.

Supplemental Information
072 - Wyoming Retirement System
Click to view the State of Wyoming Classification and Pay Structure.
URL:
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming means more than a job - it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.
Employees enjoy:
  • Comprehensive health coverage - medical, dental, and vision plans for you and your family
  • Voluntary Benefits - including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
  • Multiple retirement options - including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
  • Generous paid leave and flexible schedules - vacation, sick leave, paid FMLA and 11 paid holidays each year
  • Public Service Loan Forgiveness eligibility - for those with qualifying student loans
  • Training and professional development - to support your career growth and advancement
  • Employee Assistance Program - Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
  • Wellness Program - Earn paid time off and incentives by focusing on your personal health

Know your full value.
Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.
Explore your total compensation:
WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can't find anywhere else - wide-open spaces, clean air, friendly communities, year-round recreation, and no state income tax.
Click here for detailed information or you can watch this short video to learn about our benefit package!.
01
(AA) Which of the following best describes your highest completed level of education to date or within the next three (3) months? (Transcripts may be required.)
  • High School Diploma/GED/or Equivalent
  • Some college Coursework, No Degree Received
  • Associate's Degree
  • Associate's Degree and additional coursework
  • Bachelor's Degree
  • Bachelor's Degree and additional coursework
  • Master's Degree
  • Master's Degree and additional coursework
  • Doctorate Degree
  • Doctorate Degree and additional coursework
  • None of the Above

02
(AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3) months? (Transcripts may be required.)
  • 45+ Quarter hours/30+ Semester hours
  • 90+ Quarter hours/60+ Semester hours
  • 136+ Quarter hours/91+ Semester hours
  • 180+ Quarter hours/120+ Semester hours
  • 225+ Quarter hours/150+Semester hours
  • N/A

03
(BAAS07) Which of the following best describes your work experience in Business or Office Communications at the level of an Office Support Specialist II? Experience definition: (This experience includes, but may not be limited to, the following: professional office communications and organization, administrative support, executive assistant, or other similar office experience.)
  • No relevant experience, but willing to learn.
  • Less than one (1) year of relevant experience.
  • One (1) to less than two (2) years of relevant experience.
  • Two (2) or more years of relevant experience.

04
(AA) Describe your relevant experience below.
05
Do you have prior experience as an Executive Assistant or providing direct support to executive staff and board directors?
  • Yes
  • No

06
(AA) Describe your relevant experience below.
07
Please detail your experience with event coordination, specifically regarding venue procurement, catering, and guest logistics.
08
(AA) Describe your relevant experience below.
09
(A1) Where did you hear about this opportunity?
  • Government Jobs @www.governmentjobs.com/careers/wyoming
  • Indeed
  • LinkedIn
  • Zip Recruiter
  • Wyoming Workforce Center
  • Other job sites (Wyoming at Work, Monster, etc.)
  • Social Media (Facebook, Twitter, etc.)
  • Newspaper/Newsletter Advertisement
  • Career Fair
  • Human Resources Division
  • Friend or Acquaintance (Not State Employee)
  • Current State Employee
  • Other

10
(A1) If you selected "Current State Employee" please provide the employee's first and last name, and include the department they work for if known. Please limit this response to only one employee. This employee may be eligible for a Referral bonus.
11
(A1) If you selected Other, please tell us where you heard about this opportunity.
12
(AA) VETERANS' PREFERENCE DISCLOSURE: PER WYOMING STATUTE, current employees of the State of Wyoming are not eligible for veterans' preference. If you are not a current employee of the State of Wyoming, to be eligible to receive veterans' preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. I have read and understand the veterans' preference disclosure.
  • Yes
  • No
  • I am not a veteran

13
(AA) VETERANS' PREFERENCE: If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veteran's military service, and wish to claim veterans' preference, please attach the appropriate documentation substantiating your claim. Indicate below your appropriate veterans' preference status. By requesting veterans' preference, you are certifying that you meet the statutory requirements as described in the above disclosure.
  • Current State Employee
  • Veteran - DD214 Attached
  • Disabled Veteran (10% or more) - DD214 and Veteran's Disability Determination Attached
  • Surviving Spouse of a Deceased Veteran - DD214 and proof of Survivor Benefit Attached
  • None of the above

14
(AA) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume' is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to

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About State of Wyoming

Sourced by ZipRecruiter

State of Wyoming is not a company, but the government administration of the U.S. state named Wyoming, with headquarters in the capital city, Cheyenne. Its website, wyo.gov, serves as the official online portal for the state government, providing a diverse range of services focused on improving the lives of its residents. The government's mission encompasses various sectors including education, healthcare, transport, justice, and financial services.

Industry

Public administration

Company size

5,001 - 10,000 Employees

Headquarters location

Cheyenne, WY, US

Year founded

1890

Social media

Twitter

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