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School Secretary Jobs (NOW HIRING)

Rutherford County Schools

School Secretary

Omaha, NE · On-site

School Secretary * Minimum High School Diploma or GED * Preferred related clerical and booking experience * Experience with email, Microsoft office and other technology fields * Excellent attendance

Antioch School District 34

School Secretary

Antioch, IL

$17 - $19/hr

School Secretary ESSENTIAL DUTIES AND RESPONSIBILITIES * Assist the Principal with clerical tasks including, but not limited to, word processing, document creation and appointment scheduling * Assist ...

Palmyra School District

SCHOOL SECRETARY

Palmyra, NJ · On-site

$24K - $34K/mo

SCHOOL SECRETARY for Charles Street Elementary School Position Type : Part-Time 10-Month Secretary Location : Charles Street School Start Date: September 1, 2026 Application Deadline : Monday, June ...

DuPage County ROE

School Secretary

Wheaton, IL

Marquardt School District is accepting applications for a school secretary at Marquardt Middle School for the 26-27 school year. Please contact principal Dr. Marquis Butler for questions at MButler ...

Madison Public Schools

School Secretary

Madison, NJ

School Secretary Qualifications : * Responsible for managing student attendance, answering phones, welcoming visitors, supporting student navigation, coordinating substitutes, and handling a wide ...

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School Secretary information

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$9

$18

$27

How much do school secretary jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for school secretary in the United States is $18.83, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $21.88 per hour, depending on experience, location, and employer.

What is the difference between School Secretary vs School Administrative Assistant?

AspectSchool SecretarySchool Administrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; additional administrative training or certification beneficial
Work EnvironmentFront office of schools, interacting with students, parents, staffOffice setting within schools, supporting administrative tasks
Employer & Industry UsagePublic and private schools, educational institutionsSame as School Secretary, often overlapping roles

The main difference between a School Secretary and a School Administrative Assistant lies in their typical responsibilities and titles. While both roles support school operations and require similar credentials, the School Secretary often handles front desk duties, student records, and communication, whereas the School Administrative Assistant may have a broader scope of administrative tasks. Both positions are essential in educational settings and frequently searched for interchangeably by job seekers.

What does a school secretary do?

A school secretary is responsible for managing the administrative tasks that keep a school running smoothly. They greet visitors, answer phone calls, handle correspondence, maintain student records, and assist the principal and teachers with scheduling and communication. School secretaries also help organize school events, manage supplies, and ensure that daily operations are efficient and organized.

What are some common challenges faced by school secretaries and how can they be managed effectively?

School secretaries often manage a wide variety of tasks simultaneously, including handling parent inquiries, supporting teachers, maintaining records, and coordinating schedules. One common challenge is balancing these competing demands while maintaining accuracy and a welcoming demeanor. Effective time management, clear communication, and familiarity with school management software are key to staying organized. Building good relationships with staff and understanding school procedures also help streamline workflows and reduce stress.

What does a secretary at a school do?

A school secretary manages administrative tasks such as answering phones, greeting visitors, maintaining student records, scheduling appointments, and handling correspondence. They often use office software and work closely with staff, students, and parents to ensure smooth school operations.

What are the key skills and qualifications needed to thrive as a School Secretary, and why are they important?

To thrive as a School Secretary, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, student information systems, and basic bookkeeping tools is typically required. Excellent interpersonal skills, discretion, and the ability to multitask help you manage interactions with students, staff, and parents effectively. These competencies ensure the smooth operation of the school office and support a positive and efficient learning environment.

What Does a School Secretary Do?

As a school secretary, you work in the main office and help make sure the school runs smoothly day to day. Your job duties include data entry, scheduling, answering the general phone line, distributing mail for school staff, and maintaining school records. Your responsibilities also include signing in visitors to the school and directing them to the correct location, calling a child out of class to sign them out to their parents, and communicating information about school events to staff, students, and parents.

More about School Secretary jobs
What cities are hiring for School Secretary jobs? Cities with the most School Secretary job openings:
What are the most commonly searched types of School Secretary jobs? The most popular types of School Secretary jobs are:
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What states have the most School Secretary jobs? States with the most job openings for School Secretary jobs include:
What job categories do people searching School Secretary jobs look for? The top searched job categories for School Secretary jobs are:
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School Secretary jobs near you
Infographic showing various School Secretary job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, and 99% Full Time. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $39,173 per year, or $18.8 per hour.
School Secretary

School Secretary

Catalina Foothills School District

Tucson, AZ • On-site

$21.87 - $23.22/hr

Full-time

Posted 22 days ago

Job description

Position Type:
Classified/Support Positions/School Secretary
Date Posted:
6/2/2026
Location:
Orange Grove Middle School
Date Available:
07/01/2026
Closing Date:
OPEN UNTIL FILLED
SCHOOL SECRETARY
Hiring Pay Range: $21.87 - $23.22 per hour, DOE
FTE: 1.0 40 hrs/wk
Hours: Monday - Friday, 6:45 am - 3:15pm (includes 30 minute unpaid meal break)
Benefits Eligible, Non-Exempt
11 months per year, 233 paid workdays per year
Location: Orange Grove Middle School
Target Start Date: 07/01/2026
Summary: Under general supervision of a school Principal performs secretarial work of moderate difficulty.
Essential Functions: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a complete listing of all functions and tasks performed by positions in this job class.)
Tasks:
Process a wide variety of paperwork including leave requests, purchase requisitions, work orders, travel requests, field trip requests, attendance, payroll, requests to borrow materials, injury reports, student activity forms, and student screening forms.
Perform secretarial duties for the Principal, including scheduling appointments, processing incoming mail, word processing, copying, answering phones, reference checks on new personnel, produce and distribute weekly staff bulletin and/or monthly school newsletter.
Assist with signing in and out visitors and volunteers.
Assist in administering the budget.
Obtain cost estimates, maintain supply inventory and order supplies.
Enter data into and monitor accounting system.
Generate bank deposits for student's activities, replacement bus cards, library activities and gifts/donations to the school.
Record staff absences and coordinate substitutes assigned to the school, including class coverage, substitute no-shows and associated paperwork.
Process and maintain payroll records for classified staff. Coordinate and facilitate report card process and generate honor roll.
Plan, coordinate and administer summer registration, register and withdraw students, compile registration database and process registration funds.
Maintain cumulative files, custody files and mandated registration reports.
Coordinate school activities with FFO.
Serve as liaison between school staff and school administration and interface with all levels of operations at the district office as needed.
Assist other office staff with answering phones, signing students in/out and daily attendance.
Work with parents regarding bus transportation and locating children.
Coordinate pest control for site, including responding to questions and concerns and meeting public notification requirements.
Serve as back up for health assistant as needed.
May coordinate the activities of assigned office support staff.
Knowledge, Skills and Other Characteristics:
Knowledge of office practices and procedures.
Knowledge of state and CFSD registration guidelines and policies.
Knowledge of CFSD policy and procedures manual; accounting codes; and parent, student and staff handbooks.
Skill in using word processing software and performing accurate data entry.
Skill in communicating effectively, orally and in writing.
Skill in establishing and maintaining effective working relationships with staff, administrators, students, parents and the general public.
Minimum Required Qualifications:
High School diploma or GED and two (2) years of secretarial experience.
Special Requirements: Must possess or have the ability to obtain a Level I - IVPP Fingerprint Clearance card through Arizona Department of Public Safety.
Nondiscrimination/Equal Opportunity Policy
In CFSD, we value a workforce that reflects the diversity of our students. We are committed to a policy of non-discrimination and equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex (which includes a prohibition against sexual harassment as described in District policy ACA-Sexual Harassment), sexual orientation, gender identity or expression, religion, age, national origin or ancestry, ethnicity, religion, or disability.

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