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School Secretary Jobs (NOW HIRING)

Lyons USD 405

School Secretary

Lyons, KS

School Secretary Position Purpose Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators ...

Watson Chapel High School

Secretary

Pine Bluff, AR · On-site

School Secretary The school secretary serves as the face of the school. The secretary works under the general supervision of the building principal, performs a variety of clerical duties as required ...

Cleveland Metro School District

Performs other secretarial-related duties Qualifications * High School Diploma or GED required * Computer, word processing, and data entry skills, including creating spreadsheets, letters, and ...

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How much do school secretary jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for school secretary in the United States is $18.83, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $21.88 per hour, depending on experience, location, and employer.

What does a school secretary do?

A school secretary is responsible for managing the administrative tasks that keep a school running smoothly. They greet visitors, answer phone calls, handle correspondence, maintain student records, and assist the principal and teachers with scheduling and communication. School secretaries also help organize school events, manage supplies, and ensure that daily operations are efficient and organized.

What does a school secretary do?

As a school secretary, you work in the main office and help make sure the school runs smoothly day to day. Your job duties include data entry, scheduling, answering the general phone line, distributing mail for school staff, and maintaining school records. Your responsibilities also include signing in visitors to the school and directing them to the correct location, calling a child out of class to sign them out to their parents, and communicating information about school events to staff, students, and parents.

What are the key skills and qualifications needed to thrive as a school secretary?

To thrive as a School Secretary, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, student information systems, and basic bookkeeping tools is typically required. Excellent interpersonal skills, discretion, and the ability to multitask help you manage interactions with students, staff, and parents effectively. These competencies ensure the smooth operation of the school office and support a positive and efficient learning environment.

What are some common challenges faced by school secretaries and how can they be managed effectively?

School secretaries often manage a wide variety of tasks simultaneously, including handling parent inquiries, supporting teachers, maintaining records, and coordinating schedules. One common challenge is balancing these competing demands while maintaining accuracy and a welcoming demeanor. Effective time management, clear communication, and familiarity with school management software are key to staying organized. Building good relationships with staff and understanding school procedures also help streamline workflows and reduce stress.

What is the difference between School Secretary vs School Administrative Assistant?

AspectSchool SecretarySchool Administrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; additional administrative training or certification beneficial
Work EnvironmentFront office of schools, interacting with students, parents, staffOffice setting within schools, supporting administrative tasks
Employer & Industry UsagePublic and private schools, educational institutionsSame as School Secretary, often overlapping roles

The main difference between a School Secretary and a School Administrative Assistant lies in their typical responsibilities and titles. While both roles support school operations and require similar credentials, the School Secretary often handles front desk duties, student records, and communication, whereas the School Administrative Assistant may have a broader scope of administrative tasks. Both positions are essential in educational settings and frequently searched for interchangeably by job seekers.

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School Secretary jobs near you
Infographic showing various School Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 2% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $39,173 per year, or $18.8 per hour.

School Secretary (Employer is Edustaff)

Mid-Michigan Area Public Schools Consortium

Flint, MI • On-site

$18/hr

Full-time

Re-posted 4 days ago

Job description

Position Type:
Contracted
Date Posted:
2/25/2026
Location:
Flint Community Schools
Closing Date:
Until Filled
District:
Flint Community Schools
The School Secretary provides administrative and clerical support to the principal, staff, students, and parents while ensuring efficient daily operations. Responsibilities include maintaining student records, processing enrollment and attendance data, coordinating communication between school departments, and assisting with budgeting and payroll tasks. The School Secretary also serves as a liaison for transportation and nutrition services, monitors school visitors, and support emergency response procedures. Through strong organizational skills and professionalism, they create a welcoming and well-managed school environment.
Please see attached job description for essential functions and position requirements.
Employer is Edustaff - all applications must apply and pass the Edustaff screening process to be placed. If a placement offer is made, the employment relationship will be considered an "at will" employment relationship with Edustaff, not with the district. There will be no contractual relationship or promise made concerning your worksite placement at the district.
Available Locatiton:
Eisenhower Elementary
Salary & Benefits:
$18.00 per hour (no benefits or holiday pay)
40 hours/week
211-220 days per year (dependent on building placement)
Position employed through Edustaff
Education:
High school diploma or GED required. Associate's degree in business related field preferred.
Experience:
Previous clerical experience required. Minimum 3 years of related experience preferred. Previous school experience preferred.
To apply please email your resume and transcripts to contractstaff@flintschools.org, please include the position you're applying for in the body of the email.
Attachment(s):
  • School Secretary_Edustaff.pdf

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