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How much do middle school secretary jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for middle school secretary in the United States is $18.83, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $21.88 per hour, depending on experience, location, and employer.

What are the main responsibilities of a middle school secretary?

A middle school secretary is responsible for managing the school's front office, greeting visitors, answering phone calls, and handling correspondence. They assist with maintaining student records, scheduling appointments, processing attendance, and supporting the administrative needs of teachers and the principal. Their role is essential in ensuring smooth communication between staff, students, parents, and the broader school community.

What are the key skills and qualifications needed to thrive as a middle school secretary, and why are they important?

To thrive as a Middle School Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with school information systems, Microsoft Office Suite, and basic accounting or record-keeping software is typically required. Excellent communication, discretion, and multitasking abilities help you manage interactions with students, staff, and parents effectively. These skills are vital for ensuring smooth school operations, maintaining confidentiality, and supporting a positive school environment.

What are some common challenges faced by a middle school secretary and how can they be managed?

Middle School Secretaries often juggle multiple priorities, such as managing front office communications, handling student records, and supporting administrative staff. A frequent challenge is balancing urgent requests from parents, teachers, and administrators while maintaining accuracy and confidentiality in documentation. Effective time management, strong organizational skills, and clear communication strategies are essential for managing these demands. Utilizing digital tools for scheduling and data management can also streamline daily tasks and reduce stress.

Is being a middle school secretary worth it?

A middle school secretary plays a vital administrative role, handling communication, record-keeping, and scheduling in a school environment. The position typically offers steady hours, benefits, and the opportunity to work closely with staff and students, making it a stable career choice for those interested in education support roles.

What does a middle school secretary do?

A middle school secretary manages administrative tasks such as answering phones, greeting visitors, maintaining student records, scheduling appointments, and handling correspondence. They often use office software and need strong organizational and communication skills to support school staff and students effectively.
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What job categories do people searching Middle School Secretary jobs look for?

The top searched job categories for Middle School Secretary jobs are:

Middle School Secretary jobs near you
Infographic showing various Middle School Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 98% Physical, and 2% Remote job distribution, with an average salary of $39,173 per year, or $18.8 per hour.

Middle School Secretary B

Illinois School District U-46

Elgin, IL • On-site

$16.31/hr

Full-time, Contractor

This job post has expired today. Applications are no longer accepted.

Job description

Position / Title: Middle School Secretary B Bargaining Unit:    DUSA Department/Location: Middle Schools Instruction & Equity Work Days: 211 Reports To: Building Principal JD Revision Date: 05/22/2023 Supervises: N/A

Function / Position Summary
Organize and maintain safe school operations through office assistance, communications and directed procedures. Provide office support to instructional and administrative personnel to ensure organized and efficient operations within the school. Process requests for photocopying of classroom material with accuracy and timely delivery. Maintain confidentiality of student/staff information in the school and community. 
Job Duties / Responsibilities


  • Answer the main phone line and take messages or transfer calls to the appropriate extension.
  • Maintain office/building supply inventory to ensure proper on-hand stock.
  • Process materials (photocopies, scanning, collation, lamination, etc.) within requested time lines or as assigned.
  • Manage/assist with attendance.
  • File information and confidential material in student files.
  • Receive, sort, and distribute incoming mail, documents, and correspondence.
  • Register new students and attend registration events (as needed)
  • Accurately enter computer data.
  • May coordinate the workflow of inquiries and incoming work order requests.
  • Assist with confidential student cumulative files as requested.
  • Assist with sick or injured children as requested.
  • Assist with checking in visitors with the security software.
  • Other duties as assigned.

Education

  • High School diploma or equivalent required.

Experience / Knowledge

  • Previous office, clerical or support staff experience in a school setting preferred.
  • Bilingual Spanish/English written/verbal preferred.

Physical Demands

  • Ability to work on a computer/telephone over the major portion of the day.
  • Ability to lift up to 25 pounds.

SECRETARIAL CLASSIFICATION CRITERIA
(As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)
Classification A (Proficiently demonstrates all criteria listed)


  • Ability to communicate and interact with staff and co-workers in a professional manner
  • Demonstrates positive customer service skills
  • Demonstrates confidentiality
  • Ability to work independently
  • Ability to prioritize tasks
  • Demonstrates organizational skills
  • Keeps accurate filing
  • Maintain appropriate inventories and online file management
  • Able to use office machines (ex. laminator, fax, intercom, phone, copier)
  • Accurate typing/keyboarding
  • Working knowledge of computer programs
  • Willingness and ability to learn

Classification B (Proficiently demonstrates all criteria listed, Including classification A)

  • Perform reception duties
  • Perform student attendance duties
  • Utilize excellent written and verbal communication skills (parents, staff and students)
  • Responsible for tracking and balancing building/department expenditures (if applicable)
  • Working knowledge of computer program Word and Excel
  • Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.)

Terms of Employment

  • This is a 10 month position.
  • Salary and benefits as established by the Board of Education and set forth in the collective bargaining agreement as applicable.
  • The starting rate is $16.31. 


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