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School Office Assistant Jobs (NOW HIRING)

Diocese of San Jose

School office Assistant

Ada, OK · On-site

School office operations * Provide administrative and clerical support to the Principal and/or Teachers as directed by the School Office Manager. * Record student and school staff attendance.

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How much do school office assistant jobs pay per hour?

As of Jul 13, 2026, the average hourly pay for school office assistant in the United States is $19.12, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $21.39 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a School Office Assistant, and why are they important?

To thrive as a School Office Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office, student information systems, and basic office equipment is typically required. Excellent interpersonal skills, patience, and professionalism help build positive relationships with students, staff, and parents. These skills ensure smooth daily operations and create a welcoming, efficient environment in the school office.

What are the duties of a school office assistant?

A school office assistant handles administrative tasks such as greeting visitors, answering phones, managing student and staff records, scheduling appointments, and supporting communication between staff, students, and parents. They often use office software and require organizational skills to ensure smooth daily operations in the school environment.

What are some common challenges faced by School Office Assistants, and how can they be managed effectively?

School Office Assistants often juggle multiple responsibilities, such as greeting visitors, answering phones, managing student records, and supporting faculty with administrative tasks. One common challenge is handling frequent interruptions while maintaining accuracy and organization. Developing strong multitasking skills, setting clear priorities, and using digital tools for task management can help manage the workload efficiently. Additionally, strong communication and patience are key when interacting with students, parents, and staff in a busy school environment.

What qualifications do you need to be an office assistant?

School office assistants typically need a high school diploma or equivalent. Strong organizational, communication, and computer skills are important, and some positions may require familiarity with office software or basic administrative training.

What Does a School Office Assistant Do?

As a school office assistant, you perform various clerical duties for the administrative side of a school. In this role, you may collect attendance reporting, evaluate the schedule for each special event, grant passes to visitors, supervise students, and perform various other tasks as needed. This job name is slightly inaccurate because school office assistants are often more like receptionists and have significantly more responsibilities than the word assistant suggests. Most school office assistants work regular hours, but schools may occasionally ask you to work overtime to participate in special events or celebrations that need additional administrative help.

What are School Office Assistants?

School Office Assistants are administrative professionals who support daily operations in a school's main office. They handle tasks such as answering phones, greeting visitors, managing student records, distributing mail, and assisting with scheduling. Their work ensures the office runs smoothly and provides essential support to teachers, administrators, students, and parents. School Office Assistants are often the first point of contact for anyone entering the school and play a key role in maintaining a welcoming and organized environment.

What jobs pay 4000 a week without a degree?

School Office Assistants typically do not earn $4,000 per week; such high weekly pay is uncommon without specialized skills or certifications. Jobs that can pay this amount without a degree include certain sales roles, real estate agents, or skilled trades like electricians or plumbers with experience, but these often require licensing or training. Most high-paying roles without a degree involve entrepreneurship, sales, or technical skills that can be self-taught or gained through apprenticeships.

What is the difference between School Office Assistant vs School Secretary?

AspectSchool Office AssistantSchool Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer additional certificationsHigh school diploma; administrative or secretarial certifications are a plus
Work EnvironmentElementary, middle, or high school administrative officesSchool administrative offices, often with more direct interaction with staff and visitors
Job ResponsibilitiesAssisting with daily operations, student records, and basic clerical tasksManaging correspondence, scheduling, and communication with parents and staff

The School Office Assistant and School Secretary roles share similar environments and credentials but differ mainly in scope. The School Office Assistant typically handles general administrative support, while the School Secretary often manages more complex communication and scheduling tasks. Both positions are essential for smooth school operations and are often searched together by those interested in school administrative roles.

How much does an office assistant at a school make?

School office assistants typically earn between $25,000 and $35,000 annually, depending on experience, location, and school size. They often perform administrative tasks, use office software, and work during school hours. Salaries can vary based on district budgets and specific job responsibilities.
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School Office Assistant jobs near you

High School Office Assistant

The Greater Cincinnati School Application Consortium

Cincinnati, OH • On-site

Other

Posted 7 days ago

Job description

Title: High School Office Assistant
Classification: Non-Exempt
Reports to: Head of High School
Anticipated start date: ASAP


About Springer 
Springer School and Center is a caring community supporting students diagnosed with learning disabilities and their families. Springer serves the community through four pillars: Springer Lower School and Middle School, Springer High School, Springer Diagnostic Center, and Springer Learning Center. Springer faculty and staff embrace the organization's mission and incorporate the core values of student growth/development, staff expertise/development, partnership, communication, and stability in their daily work.
 

Position Summary
The High School Office Assistant provides administrative, operational, and student support services to ensure the efficient day-to-day functioning of the High School office. Serving as a primary point of contact for students, families, faculty, and visitors, this position supports attendance management, student records, transportation coordination, school events, safety procedures, and general office operations while fostering a welcoming and organized environment that supports student success.
 

Essential Functions
    Serve as a primary point of contact for students, families, visitors, and staff by answering phones, greeting visitors, monitoring building access systems, and responding to routine inquiries.
    Maintain accurate student attendance records, including processing absences, tardies, early dismissals, attendance communications, follow-up calls, and attendance reporting.
    Manage student information within school information systems, including entering and updating student records, uploading documents, maintaining enrollment information, and supporting annual records updates.
    Coordinate the collection, transfer, and maintenance of student records, including requests for records, communication with school districts, and required attendance documentation.
    Support student transportation needs by coordinating field trip transportation, public transit arrangements, bus passes, and related district communications.
    Assist with student services and activities, including locker assignments, shadow student visits, work permits, driver's license documentation, parking permits, and student recognition programs.
    Coordinate logistical and administrative support for school events, open houses, field trips, and other High School activities.
    Assist with substitute coverage coordination and other daily operational needs to ensure continuity of school operations.
    Maintain emergency preparedness resources, including emergency medications, safety equipment, and related documentation for student activities and field trips.
    Support calendar management, scheduling requests, reporting needs, and general administrative functions of the High School office.
    Prepare routine communications, correspondence, and materials for students, families, and staff.
    Remain available to support student supervision needs when necessary, including situations involving late pickups or other student support requirements.
    Perform other duties and responsibilities as assigned to support the mission and operations of the school.
 













Minimum Qualifications 
    High school diploma or equivalent required; associate degree or post-secondary coursework preferred.
    Two or more years of administrative, office support, customer service, or school-based experience preferred.
    Proficiency with Microsoft Office Suite and the ability to learn student information and database systems.
    Strong organizational skills with the ability to manage multiple priorities, deadlines, and interruptions.
    Excellent interpersonal, communication, and customer service skills.
    Ability to maintain confidentiality and exercise sound judgment when handling sensitive student and family information.
    Ability to work collaboratively with students, families, faculty, staff, and community partners.
    Demonstrated attention to detail and commitment to accuracy in recordkeeping and administrative processes.
 








Terms of Employment
Full-time (5 Days per week), 12 months per year
 



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