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School Office Assistant Jobs (NOW HIRING)

Kamiak High School

Office Assistant II, KA

Mukilteo, WA · On-site

$18.75 - $24.75/hr

Office Assistant II This is a 7 hour per day, 180 days per year, Office Assistant II (4 hours) and ... Experience working in a fast paced school office setting which includes completing regular work of ...

Mukilteo School District

Office Assistant II, KA

Mukilteo, WA · On-site

$18.75 - $24.75/hr

Experience working in a fast paced school office setting which includes completing regular work of ... Office Assistant II JOB CLASSIFICATION: Office/Accounting - MACP REPORTS TO: Principal JOB SUMMARY:

Jackson Public Schools, MS

OFFICE ASSISTANT

Jackson, MS · On-site

$14.50/hr

Office Assistant QUALIFICATIONS * High school diploma and two years of business college preferred * Proficiency in oral and written communication * Possess strong organizational skills * Possess ...

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How much do school office assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for school office assistant in the United States is $19.12, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $21.39 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a school office assistant, and why are they important?

To thrive as a School Office Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office, student information systems, and basic office equipment is typically required. Excellent interpersonal skills, patience, and professionalism help build positive relationships with students, staff, and parents. These skills ensure smooth daily operations and create a welcoming, efficient environment in the school office.

What are some common challenges faced by school office assistants, and how can they be managed effectively?

School Office Assistants often juggle multiple responsibilities, such as greeting visitors, answering phones, managing student records, and supporting faculty with administrative tasks. One common challenge is handling frequent interruptions while maintaining accuracy and organization. Developing strong multitasking skills, setting clear priorities, and using digital tools for task management can help manage the workload efficiently. Additionally, strong communication and patience are key when interacting with students, parents, and staff in a busy school environment.

What does a school office assistant do?

As a school office assistant, you perform various clerical duties for the administrative side of a school. In this role, you may collect attendance reporting, evaluate the schedule for each special event, grant passes to visitors, supervise students, and perform various other tasks as needed. This job name is slightly inaccurate because school office assistants are often more like receptionists and have significantly more responsibilities than the word assistant suggests. Most school office assistants work regular hours, but schools may occasionally ask you to work overtime to participate in special events or celebrations that need additional administrative help.

What is a school office assistant?

School Office Assistants are administrative professionals who support daily operations in a school's main office. They handle tasks such as answering phones, greeting visitors, managing student records, distributing mail, and assisting with scheduling. Their work ensures the office runs smoothly and provides essential support to teachers, administrators, students, and parents. School Office Assistants are often the first point of contact for anyone entering the school and play a key role in maintaining a welcoming and organized environment.

What is the difference between School Office Assistant vs School Secretary?

AspectSchool Office AssistantSchool Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer additional certificationsHigh school diploma; administrative or secretarial certifications are a plus
Work EnvironmentElementary, middle, or high school administrative officesSchool administrative offices, often with more direct interaction with staff and visitors
Job ResponsibilitiesAssisting with daily operations, student records, and basic clerical tasksManaging correspondence, scheduling, and communication with parents and staff

The School Office Assistant and School Secretary roles share similar environments and credentials but differ mainly in scope. The School Office Assistant typically handles general administrative support, while the School Secretary often manages more complex communication and scheduling tasks. Both positions are essential for smooth school operations and are often searched together by those interested in school administrative roles.

Is being a school office assistant hard?

Being a school office assistant involves handling administrative tasks, communicating with staff and visitors, and managing schedules, which can require organizational skills and attention to detail. The job can be physically and mentally demanding at times, especially during busy periods or emergencies, but it generally follows a standard work schedule and requires basic computer skills. Overall, the difficulty depends on the work environment and individual experience.
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School Office Assistant jobs near you

School Office Assistant - Secondary (SAUSD Permanent Employees Only)

Santa Ana Unified School District

Santa Ana, CA • On-site

$4.4K - $5.8K/mo

Full-time

Re-posted 19 days ago

Santa Ana Unified School District rating

8.7

Company rating: 8.7 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

33rd of 631 rated elementary and secondary schools

Job description

Job Summary
Under the direction of a secondary school administrator, perform a wide variety of clerical and secretarial work in support of specific functional areas; perform duties involving frequent public contact.
Job Description / Essential Elements:
SANTA ANA UNIFIED SCHOOL DISTRICT
SCHOOL OFFICE ASSISTANT _ SECONDARY
BASIC FUNCTION:
Under the direction of a secondary school administrator, perform a wide variety of clerical and secretarial work in support of specific functional areas; perform duties involving frequent public contact.
DISTINGUISHING CHARACTERISTICS:
Positions in this classification are assigned exclusively to secondary school offices and activities. The School Office Assistant _ Secondary is a highly skilled specialist. Duties are of a complex nature involving extensive technical knowledge of a function or activity such as guidance, control, or curriculum. Incumbents may be responsible for a "one person" office or department within a school.
REPRESENTATIVE DUTIES:
Plan, schedule and perform a wide variety of difficult and complex clerical/secretarial and typing work related to specialized functions requiring considerable knowledge of policies, terminology and procedures; serve as office receptionist. E
Perform secretarial functions for one or more assistant principals; act as resource person for school or office policies and practices; provide information regarding facts and interpretations of programs or District policies or procedures. E
Compose prepare and type correspondence, memoranda, and statistical reports; process requisitions, and assist in preparation of the budget. E
Prepare documents based on data obtained from records and other sources; process data in accordance with prescribed procedure; prepare periodic reports involving research from various sources and working out details of presentations; maintain records. E
Organize office work, make appointments and schedule meetings for administrators and other personnel; confirm meetings; maintain files and records. E
Assist in suspensions, transfers, expulsion reports, attendance student records, financial activities and other student actions. E
Deal directly with students, parents and the public to respond to questions, schedule appointments and interviews, and assist in carrying out the purpose of the office with respect to student matters; prepare and send transcripts. E
Operate various office machines and equipment as required. E
Order buses for school activities. E
Collect, count, record and make deposits. E
Serve as School Office Manager as needed.
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Record_keeping techniques.
English, grammar, spelling and punctuation.
Reading and writing communication skills.
School organization, operating policies and objectives.
Applicable sections of State Education Code.
Technical aspects of field of speciality.
City and community.
ABILITY TO:
Interpret rules, regulations and policies.
Operate modern office equipment, including computer equipment.
Make simple arithmetic calculations.
Understand and follow oral and written directions.
Work cooperatively with others.
Type at 50 words per minute.
Establish and maintain effective working relationships with others.
Maintain records and prepare reports.
Communicate effectively both orally and in writing.
Meet schedules and time lines.
Work confidentially with discretion.
Perform the essential functions of the job.
EDUCATION AND EXPERIENCE:
Any combination equivalent to graduation from high school and two years of increasingly responsible experience in clerical and secretarial work.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
May be assigned to a school site with frequent distractions and interruptions.
PHYSICAL ABILITIES:
Hearing and speaking accurately to exchange information in person or on the telephone.
Seeing to read a variety of materials.
Sitting or standing for extended periods of time.
Dexterity of hands and fingers to operate a computer keyboard.
Bending at the waist, kneeling or crouching to file materials.
Lifting or moving objects, normally not exceeding twenty (20) pounds.
Accommodation may be made to enable a person with a disability to perform the essential functions of the job with or without reasonable accommodation.
Board Approved: (7/88) 5/01
Requirements / Qualifications
  • Proof of HS Graduation

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