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School Office Assistant Jobs (NOW HIRING)

Kamiak High School

Office Assistant II, KA

Mukilteo, WA · On-site

$18.75 - $24.75/hr

Office Assistant II This is a 7 hour per day, 180 days per year, Office Assistant II (4 hours) and ... Experience working in a fast paced school office setting which includes completing regular work of ...

New

Murrah High School

OFFICE ASSISTANT

Jackson, MS · On-site

$14.50/hr

High school diploma and two years of business college preferred * Proficiency in oral and written ... Office Assistant Scale: Classified Grade: A Grade Days Employed: 225 days Salary: Range: $14.50 per ...

Brinkley Middle School

OFFICE ASSISTANT

Jackson, MS · On-site

$14.50/hr

High school diploma and two years of business college preferred * Proficiency in oral and written ... Office Assistant Scale: Classified Grade: A Grade Days Employed: 225 days Salary: Range: $14.50 per ...

Callaway High School

OFFICE ASSISTANT

Jackson, MS · On-site

$14.50/hr

High school diploma and two years of business college preferred * Proficiency in oral and written ... Office Assistant Scale: Classified Grade: A Grade Days Employed: 225 days Salary: Range: $14.50 per ...

Jackson Public Schools, MS

OFFICE ASSISTANT

Jackson, MS · On-site

$14.50/hr

Office Assistant QUALIFICATIONS * High school diploma and two years of business college preferred * Proficiency in oral and written communication * Possess strong organizational skills * Possess ...

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How much do school office assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for school office assistant in the United States is $19.12, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $21.39 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a school office assistant, and why are they important?

To thrive as a School Office Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office, student information systems, and basic office equipment is typically required. Excellent interpersonal skills, patience, and professionalism help build positive relationships with students, staff, and parents. These skills ensure smooth daily operations and create a welcoming, efficient environment in the school office.

What are some common challenges faced by school office assistants, and how can they be managed effectively?

School Office Assistants often juggle multiple responsibilities, such as greeting visitors, answering phones, managing student records, and supporting faculty with administrative tasks. One common challenge is handling frequent interruptions while maintaining accuracy and organization. Developing strong multitasking skills, setting clear priorities, and using digital tools for task management can help manage the workload efficiently. Additionally, strong communication and patience are key when interacting with students, parents, and staff in a busy school environment.

What does a school office assistant do?

As a school office assistant, you perform various clerical duties for the administrative side of a school. In this role, you may collect attendance reporting, evaluate the schedule for each special event, grant passes to visitors, supervise students, and perform various other tasks as needed. This job name is slightly inaccurate because school office assistants are often more like receptionists and have significantly more responsibilities than the word assistant suggests. Most school office assistants work regular hours, but schools may occasionally ask you to work overtime to participate in special events or celebrations that need additional administrative help.

What is a school office assistant?

School Office Assistants are administrative professionals who support daily operations in a school's main office. They handle tasks such as answering phones, greeting visitors, managing student records, distributing mail, and assisting with scheduling. Their work ensures the office runs smoothly and provides essential support to teachers, administrators, students, and parents. School Office Assistants are often the first point of contact for anyone entering the school and play a key role in maintaining a welcoming and organized environment.

What is the difference between School Office Assistant vs School Secretary?

AspectSchool Office AssistantSchool Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer additional certificationsHigh school diploma; administrative or secretarial certifications are a plus
Work EnvironmentElementary, middle, or high school administrative officesSchool administrative offices, often with more direct interaction with staff and visitors
Job ResponsibilitiesAssisting with daily operations, student records, and basic clerical tasksManaging correspondence, scheduling, and communication with parents and staff

The School Office Assistant and School Secretary roles share similar environments and credentials but differ mainly in scope. The School Office Assistant typically handles general administrative support, while the School Secretary often manages more complex communication and scheduling tasks. Both positions are essential for smooth school operations and are often searched together by those interested in school administrative roles.

Is being a school office assistant hard?

Being a school office assistant involves handling administrative tasks, communicating with staff and visitors, and managing schedules, which can require organizational skills and attention to detail. The job can be physically and mentally demanding at times, especially during busy periods or emergencies, but it generally follows a standard work schedule and requires basic computer skills. Overall, the difficulty depends on the work environment and individual experience.
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School Office Assistant jobs near you

School Office Assistant-Immaculate Heart of Mary School

Archdiocese of Cincinnati

Cincinnati, OH • On-site

Full-time

Posted 2 days ago

New

Job description

Immaculate Heart of Mary School 7800 Beechmont Avenue Cincinnati, Ohio 45255
(513) 388-4086
Posted: August 3, 2026
Immaculate Heart of Mary School seeks to hire a School Office Assistant. Responsibilities include but are not limited to:
• Maintaining a positive, friendly, and enthusiastic attitude
• Assisting parents and staff with questions
• Receiving & appropriately responding to incoming phone calls and emails
• Assisting school administration with clerical tasks
• Managing visitor entrance into the school
• Processing incoming and outgoing mail
• Securing substitute teachers
• Other duties as assigned by school administration
Basic proficiencies include:
• Verbal and written communication skills
• Ability to maintain confidentiality in all matters
• Strong capabilities in technology, especially with Microsoft products
Position Details:
• Full-time, hourly: Works from 7:30-3:30 on days school is in session and additional days/hours as needed by school administration
• Non-Exempt
• Eligible for benefits
• Reports directly to school principal
Please send cover letter of interest, resume, and three professional references to Kelly Pendergest [email protected] .

Apply