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School Office Assistant Jobs (NOW HIRING)

ACCEL Schools

School Office Manager

Cleveland, OH · On-site

$43K/yr

The School Office Manager reports to and works collaboratively with the Principal to receive ... Help create and distribute school newsletters, surveys, and other notifications * Assist with ...

ACCEL Schools

School Office Manager

Cleveland, OH · On-site

$43K/yr

The School Office Manager reports to and works collaboratively with the Principal to receive ... Help create and distribute school newsletters, surveys, and other notifications * Assist with ...

Salem City Schools

School Office Aide

Salem, VA · On-site

$17.54 - $26.83/hr

Performs responsible clerical work in a school office; does related work as required Work is performed under the regular supervision of an assistant principal and/or principal. This is a non-exempt ...

Aspire Public Schools

Office Assistant

Sacramento, CA · On-site

$17.75 - $23.50/hr

This is for a school Office Assistant position at Aspire Alexander Twilight College Preparatory Academy in Sacramento, CA. ABOUT ASPIRE Aspire Public Schools operates a network of high-performing ...

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How much do school office assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for school office assistant in the United States is $19.12, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $21.39 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a school office assistant, and why are they important?

To thrive as a School Office Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office, student information systems, and basic office equipment is typically required. Excellent interpersonal skills, patience, and professionalism help build positive relationships with students, staff, and parents. These skills ensure smooth daily operations and create a welcoming, efficient environment in the school office.

What are some common challenges faced by school office assistants, and how can they be managed effectively?

School Office Assistants often juggle multiple responsibilities, such as greeting visitors, answering phones, managing student records, and supporting faculty with administrative tasks. One common challenge is handling frequent interruptions while maintaining accuracy and organization. Developing strong multitasking skills, setting clear priorities, and using digital tools for task management can help manage the workload efficiently. Additionally, strong communication and patience are key when interacting with students, parents, and staff in a busy school environment.

What does a school office assistant do?

As a school office assistant, you perform various clerical duties for the administrative side of a school. In this role, you may collect attendance reporting, evaluate the schedule for each special event, grant passes to visitors, supervise students, and perform various other tasks as needed. This job name is slightly inaccurate because school office assistants are often more like receptionists and have significantly more responsibilities than the word assistant suggests. Most school office assistants work regular hours, but schools may occasionally ask you to work overtime to participate in special events or celebrations that need additional administrative help.

What is a school office assistant?

School Office Assistants are administrative professionals who support daily operations in a school's main office. They handle tasks such as answering phones, greeting visitors, managing student records, distributing mail, and assisting with scheduling. Their work ensures the office runs smoothly and provides essential support to teachers, administrators, students, and parents. School Office Assistants are often the first point of contact for anyone entering the school and play a key role in maintaining a welcoming and organized environment.

What is the difference between School Office Assistant vs School Secretary?

AspectSchool Office AssistantSchool Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer additional certificationsHigh school diploma; administrative or secretarial certifications are a plus
Work EnvironmentElementary, middle, or high school administrative officesSchool administrative offices, often with more direct interaction with staff and visitors
Job ResponsibilitiesAssisting with daily operations, student records, and basic clerical tasksManaging correspondence, scheduling, and communication with parents and staff

The School Office Assistant and School Secretary roles share similar environments and credentials but differ mainly in scope. The School Office Assistant typically handles general administrative support, while the School Secretary often manages more complex communication and scheduling tasks. Both positions are essential for smooth school operations and are often searched together by those interested in school administrative roles.

Is being a school office assistant hard?

Being a school office assistant involves handling administrative tasks, communicating with staff and visitors, and managing schedules, which can require organizational skills and attention to detail. The job can be physically and mentally demanding at times, especially during busy periods or emergencies, but it generally follows a standard work schedule and requires basic computer skills. Overall, the difficulty depends on the work environment and individual experience.
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School Office Assistant jobs near you

OFFICE ASSISTANT-ELEMENTARY

Highline Public Schools

Des Moines, WA • On-site

$27.89 - $30.72/hr

Full-time

Posted 4 days ago

Job description

Position Type:
CLASSIFIED (NON-ADMIN)/OFFICE ASSISTANT-ELEMENTARY
Date Posted:
8/3/2026
Location:
DES MOINES ELEMENTARY
Date Available:
09/01/2026
Closing Date:
08/12/2026
Position Information:
Position Hours:
8/day, Employee Calendars
Position Type:
Classified, Regular
Bargaining Unit:
Teamsters III
Pay Rate (Annualized):
2025-2026 rates
Level 14: $27.89-$30.72/hourly
Start Date:
09/01/2026
Des Moines Elementary School is seeking an Office Assistant - Elementary to join their team for the 2026-2027 school year!
SUMMARY: The elementary school office assistant provides general clerical and secretarial support to the school site, communicating information to staff and to the public, providing complete and accurate records and providing information and/or direction as may be requested.
For a full job description, please see the attachment.
BENEFITS ELIGIBILITY: Eligible Highline Public School employees are offered a comprehensive benefits package. Check them out here!
NOTE: Highline Public Schools, District #401, reserves the right to privilege current employees in the hiring process. Individual positions may be filled via one the following processes: external hires, internal hires, internal displacements, or internal voluntary transfers.
OUR PROMISE: Every student in Highline Public Schools is known by name, strength and need, and graduates prepared for the future they choose.
The Highline Strategic Plan is centered on Our Promise. In 2023, the strategic plan was updated to prioritize our work through 2026, identifying four bold goals:
  • Culture of Belonging: A culture where all are welcome, valued, and safe.
  • Innovative Learning: Academic experiences that engage, empower, and challenge every student.
  • Bilingual & Biliterate: Multicultural skills that enable students to live, work, and communicate across cultures.
  • Future Ready: Students explore possibilities and develop mindsets that prepare them for a changing future.

Highline Public Schools, District #401, complies with all federal rules and regulations as well as state laws on discrimination and does not discriminate in admission, access, treatment, or employment in education programs or hiring practices on the basis of race, ethnicity, creed, religion, color, national origin, age, sex, sexual orientation, gender expression, gender identity, homelessness, immigration or citizenship status, marital status, honorably-discharged veteran or military status, the presence of any sensory, mental, or physical disability, neurodivergence, or the use of a trained dog guide or service animal by a person with a disability. This holds true for all students who are interested in participating in educational programs and/or extracurricular activities. Highline Public Schools also provides equal access to the Boy Scouts and other designated youth groups. For the purposes of nondiscrimination, "neurodivergence" shall be defined as neurological differences including, but not limited to, autism spectrum disorder, dyslexia, and attention deficit hyperactivity disorder. Neurodivergent individuals may or may not identify as disabled. Any person having inquiries should contact: Age Discrimination Act, Americans with Disabilities Act, Affirmative Action, and Civil Rights Act (employees): Executive Director of Human Resources, 206.631.3008; Civil Rights Act (students) and Title IX: District Ombudsman, 206.631.3104, civilrightscoordinator@highlineschools.org; titleixofficer@highlineschools.org; Section 504 of the Rehabilitation Act: Health & Social Services Compliance Manager, 206.631.3011, 504coordinator@highlineschools.org; Address: 15675 Ambaum Blvd. SW, Burien, WA 98166.
Attachment(s):
  • Office Assistant-Elementary Lv14 2023-10-30 (9).pdf

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