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Virtual School Secretary Jobs (NOW HIRING)

AchieveKids

Volunteer for Nonprofit

Palo Alto, CA

School Secretary * Staff Event Planner * Technical Support * Volunteer Program Coordinator * Data Entry Support for Various Departments Virtual * Graphic Designer * Marketing Writer * Newsletter

Paydex Technologies

Virtual Assistant

Des Moines, IA · Remote

$23 - $34/hr

High school diploma or equivalent; additional qualifications as a Virtual Assistant or Secretary are a plus Benefits * Fully remote work environment * Flexible schedule * High‑impact role with room ...

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AchieveKids

Volunteer for Nonprofit

Palo Alto, CA · On-site

School Secretary * Staff Event Planner * Technical Support * Volunteer Program Coordinator * Data Entry Support for Various Departments Virtual * Graphic Designer * Marketing Writer * Newsletter

AchieveKids

Volunteer for Nonprofit

Palo Alto, CA · On-site

School Secretary * Staff Event Planner * Technical Support * Volunteer Program Coordinator * Data Entry Support for Various Departments Virtual * Graphic Designer * Marketing Writer * Newsletter

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How much do virtual school secretary jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for virtual school secretary in the United States is $18.83, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $21.88 per hour, depending on experience, location, and employer.

What are the primary daily responsibilities of a Virtual School Secretary?

As a Virtual School Secretary, your typical day involves managing and updating student records, answering emails and phone inquiries from parents and staff, scheduling appointments or meetings, and assisting with digital documentation. You will often coordinate with teachers, administrators, and support staff to ensure efficient communication and workflow within the virtual school setting. Handling attendance records, distributing school announcements, and providing technical support for virtual platforms are also common tasks. This position requires strong time management and problem-solving skills to balance multiple priorities in a remote work environment.

What is a Virtual School Secretary job?

A Virtual School Secretary provides administrative support to an online or remote school, managing communications, scheduling, and record-keeping. They handle emails, phone calls, student records, and assist with enrollment and attendance tracking. This role requires strong organizational and technical skills to efficiently support staff, students, and parents in a virtual environment.

What are the key skills and qualifications needed to thrive in the Virtual School Secretary position, and why are they important?

To thrive as a Virtual School Secretary, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or equivalent. Familiarity with student information systems, digital communication tools (such as Zoom or Microsoft Teams), and basic office software like Microsoft Office or Google Workspace is highly valued. Excellent written and verbal communication, multitasking, and customer service skills help you stand out in supporting students, staff, and families remotely. These competencies enable you to efficiently manage administrative tasks, ensure smooth school operations, and deliver responsive virtual support in an educational environment.

More about Virtual School Secretary jobs
What cities are hiring for Virtual School Secretary jobs? Cities with the most Virtual School Secretary job openings:
What are the most commonly searched types of School Secretary jobs? The most popular types of School Secretary jobs are:
What states have the most Virtual School Secretary jobs? States with the most job openings for Virtual School Secretary jobs include:
What job categories do people searching Virtual School Secretary jobs look for? The top searched job categories for Virtual School Secretary jobs are:
Virtual School Secretary jobs near you
Infographic showing various Virtual School Secretary job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 75% Full Time, 23% Part Time, and 1% Contract. Highlights an 98% Physical, and 2% Remote job distribution, with an average salary of $39,173 per year, or $18.8 per hour.

Secretary (Registrar) - Danville High School

Danville School District 118

Danville, IL

Other

Posted 4 days ago

Job description

NOTICE OF VACANCY
June 3, 2026
Location
  • Danville High School
Effective
  • July 1, 2026
General Qualifications
  • High school diploma required; Associate degree preferred
  • At least two years of school secretary experience preferred
  • Demonstrated working knowledge of employee information systems preferred
  • Demonstrated working knowledge of computer applications, including word processing, spreadsheets, database management, email, internet searching, and computer file management
  • Demonstrated working knowledge of fundamental office skills, including basic bookkeeping, filing, phone etiquette, proofreading, and typing/keyboarding skills
  • Demonstrated effective public speaking skills, interaction skills, and problem-solving skills
  • Demonstrated success in working independently
  • Demonstrated willingness to quickly and thoroughly learn and successfully utilize systems and processes
  • Demonstrated eagerness to seek and utilize technology to increase efficiency, accuracy, and compliance
  • Demonstrated excellent customer service skills
Essential Job Responsibilities
    • Process new students
      1. Collect applicable transcripts
      2. Enter grades, GPA, demographic information, etc., into student management system
      3. Complete permanent and temporary files and enrollment cards
      4. Distribute student information, i.e., transcripts, to appropriate guidance counselor(s)
      5. Distribute petition folder to appropriate departments
    • Process student transfers
      1. Clear attendance record with attendance secretary
      2. Gather education records and health records; complete transfer records request
      3. Document transfer of information and file as withdrawn
      4. Submit information to Daily Digest - Withdrawals
    • Process student withdrawals, homebound, resident enrolled out
      1. Clear attendance record with attendance secretary
      2. Make proper notations in student management system - Homebound, Resident Enrolled Out, or Withdrawn
      3. Print records and notate withdrawal prior to pulling CUM from active and filing as withdrawn.
      4. Track credits earned and update transcripts when applicable
    • Distribution of Student Records
      1. Keep current with Family Educational Rights and Privacy Act (FERPA) and the Illinois Student Records Act
      2. Abiding with FERPA and Illinois Student Records Act, appropriately fill records requests including, but not limited to:
        • Probation - transcripts, discipline, attendance
        • Center for Children's Services - records requested
        • Public Assistance - verification of enrollment
        • Catholic or Lutheran Social Services - records requested
        • Social Security/Disability Determination - complete forms for students, send requested information to SSI, health records, etc.
        • Child Support - complete form
        • DCFS - records requested
        • DACC for GED - send withdrawal letter upon request
        • Create enrollment and withdrawal letters per parent requests
        • Request official transcripts
        • Request student health records
    • Virtual Schools, i.e., Illinois Virtual School
      1. Enter and process enrollment requests
      2. Monitor student accounts and post grades to transcripts
    • Student Schedules
      1. Schedule all courses as requested, i.e., Credit Recovery, alternative school, and summer school
      2. Maintain summer school records for Danville High School and the alternative school programs, i.e., Kenneth D. Bailey Academy
    • Semester Closing
      1. Add physical education waivers
      2. Process audits and retakes for higher grades
      3. Schedule and enter grades for Middle College and Middlefork
      4. Compute GPA and student rank
      5. Process grade change requests
      6. Run and post Honor Roll
    • Graduation
      1. Order diploma covers
      2. Confirm the correct spelling of each graduate's name (double check birth certificates)
      3. Order diplomas
      4. Prepare the graduation ceremony marching list
      5. Maintain row charts; pack diplomas in sync with row charts
      6. Send final transcripts to colleges as requested
    • Reports
      1. Prepare and submit monthly enrollment reports to the Assistant Superintendent
      2. Prepare end-of-year for the State report card
      3. Print and make appropriate adjustment cohort report
      4. Prepare and verify freshman on-track records
      5. Run reports as requested by guidance counselors and administrators
    • Registration
      1. Assist those new to District 118 with paperwork and gathering of student records
    • Summer Duties
      1. Determine retentions and promotions upon completion of summer school
      2. Box graduate CUMS; ship to Administrative Service Center
      3. Affix graduates' final transcripts to enrollment cards
    • Miscellaneous
      1. File Social Security forms and forward cessation of attendance forms when students withdraw
      2. Complete student insurance forms; distribute appropriately
      3. Update student transcripts including, but not limited to:
        • ACT scores
        • Constitution - pass/fail
      4. Assist guidance counselors
    • Maintain standards specified in Professional Performance Expectations for District 118 Employees
Reports to
  • Building Administrator or designee
Terms of Employment
  • 237-day position; wages, hours, terms, and conditions of employment in accordance with the Collective Bargaining Agreement between the Board of Education and the Danville Education Association
To Apply
  • External Applicants: To be considered, applicants must complete an online application packet including a letter of specific interest and a resume.
  • District No. 118 Employees: If you are qualified for this position, please complete an online application packet including a letter of specific interest and a resume. If this is a lateral position, please submit a completed Intra-District transfer form to Human Resources.
  • A minimum of three references must be included on the application - one character reference and two former supervisors or evaluators.

Professional dress is required.
Kimberly D. Pabst
Director of Human Resources
Danville Community Consolidated School District No. 118
110 East Williams Street, Danville, IL 61832
Phone: (217) 444-1050, Fax: (217) 444-1052
Email: pabstk@danville118.org
An Equal Opportunity Employer
June 3, 2026

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