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How much do guidance secretary jobs pay per hour?

As of Jul 13, 2026, the average hourly pay for guidance secretary in the United States is $16.44, according to ZipRecruiter salary data. Most workers in this role earn between $14.66 and $17.31 per hour, depending on experience, location, and employer.

How much do guidance secretaries make?

Guidance secretaries typically earn a median annual salary of around $35,000 to $45,000, depending on experience, education, and location. They often perform administrative tasks, manage schedules, and use office software to support school counseling staff.

Who gets paid more, teachers or guidance counselors?

Guidance counselors generally earn higher salaries than teachers because they often require advanced degrees and specialized training. Salaries can vary based on experience, education level, and school district, but guidance counselors tend to have higher pay due to their additional responsibilities and qualifications.

What is the 80/20 rule for school counselors?

The 80/20 rule for school counselors suggests that approximately 80% of their time should be dedicated to direct student services, such as counseling and academic planning, while the remaining 20% is allocated to administrative tasks, record-keeping, and meetings. This balance helps counselors effectively support students while managing their workload efficiently.

What are the key skills and qualifications needed to thrive as a Guidance Secretary, and why are they important?

To thrive as a Guidance Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant administrative training. Familiarity with student information systems, scheduling software, and standard office tools like Microsoft Office is typically required. Excellent interpersonal skills, discretion, and the ability to multitask effectively help you manage sensitive student information and coordinate with staff and students. These skills ensure efficient office operations, accurate record-keeping, and a supportive environment for students and counselors.

How does a Guidance Secretary typically support counselors and students throughout the school year?

A Guidance Secretary plays a crucial role in supporting both counselors and students by managing appointment scheduling, maintaining confidential student records, and coordinating communication between students, parents, and staff. They often help organize events such as parent-teacher conferences and testing schedules, ensuring that all documentation is up to date and accessible. This role requires strong organizational skills, attention to detail, and the ability to handle sensitive information professionally, all while fostering a welcoming and supportive environment for students seeking assistance.

What Does a Guidance Secretary Do?

A guidance secretary performs administrative tasks in a middle school or high school guidance office. As a guidance secretary, your job duties include scheduling appointments between students and the counselors, keeping accurate student records, and organizing visits from college representatives. The qualifications to become a guidance secretary include a high school degree or equivalent and administrative experience.

What does a guidance secretary do?

A guidance secretary provides administrative support in educational or counseling settings, managing schedules, handling correspondence, maintaining student records, and assisting with communication between students, parents, and staff. They often use office software and may need strong organizational and communication skills to perform their duties efficiently.

What is the difference between Guidance Secretary vs School Counselor?

AspectGuidance SecretarySchool Counselor
Required CredentialsHigh school diploma or equivalent; administrative skillsBachelor's degree in counseling or related field; state certification
Work EnvironmentSchool administrative offices, supporting guidance staffClassrooms, student offices, counseling sessions
Employer & Industry UsageSchools, educational institutionsSchools, educational institutions, mental health settings
Common Search & ComparisonAdministrative support roles in schoolsStudent support and mental health services

The Guidance Secretary primarily handles administrative tasks within school guidance offices, supporting counselors and students. In contrast, School Counselors provide direct student support, counseling, and guidance services. While both roles are essential in educational settings, they differ significantly in responsibilities, credentials, and daily activities.

More about Guidance Secretary jobs
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Guidance Secretary jobs near you
Infographic showing various Guidance Secretary job openings in the United States as of July 2026, with employment types broken down into 50% Full Time, and 50% Contract. Highlights an 100% In-person job distribution, with an average salary of $34,204 per year, or $16.4 per hour.

Guidance Secretary

Sparta Township Public Schools

Sparta, NJ • On-site

Full-time

Posted 6 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary - 12 Months
Date Posted:
7/8/2026
Location:
Sparta Middle School
Date Available:
08/24/2026
Closing Date:
07/17/2026
Job Description:
Guidance Secretary Responsibilities:
*Maintain student records in cumulative files, which shall include student support plans and school reports.
*Update student information in Genesis.
*Support guidance department and building administration.
Report Card Grades and Grading:
*Facilitate electronic input of grades.
*Generate honor roll for report cards and send to local media outlets.
Registrar Responsibilities:
*Contact point person for student registration, transfers and withdrawals.
General Office Shared Responsibilities:
*Answer main office telephone and field calls.
*Answer front door and ensure permissions with Visitor Aware.
*Assist students during the day.
SEA Contract

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