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Fire Department Secretary Jobs (NOW HIRING)

Bryn Athyn Borough

Borough Secretary

Bryn Athyn, PA

$17.25 - $23.25/hr

We support our community with Fire/EMS Service & Police, Public Works, and a sanitary sewage ... The Secretary might be asked to attend evening meetings monthly and be on-call as necessary outside ...

Memorial Healthcare

$17 - $23/hr

Summary: Performs a variety of duties to support an assigned Department Leader or Leaders ... Fire Risk = 0% * Hazardous Noise = 0% * Heating Devices = 0% * Hypoxia = 0% * Laser/High Intensity ...

Lifepoint Health

Unit Secretary

Lake Havasu City, AZ

$40K - $49K/yr

Unit Secretary - Med Surg/ Tele Job Type: Fulltime | Day Schedule: 5x8, Days (8:00 am - 5:00 pm ... as fire department or ambulance personnel. EEOC Statement "Havasu Regional Medical Center is an ...

Lifepoint Health

Unit Secretary

Lake Havasu City, AZ · On-site

$40K - $49K/yr

Unit Secretary - Med Surg/ Tele Job Type: Fulltime | Day Schedule: 5x8, Days (8:00 am - 5:00 pm ... as fire department or ambulance personnel. EEOC Statement "Havasu Regional Medical Center is an ...

LifePoint Health

Unit Secretary

Lake Havasu City, AZ · On-site

$40K - $49K/yr

Unit Secretary - Med Surg/ Tele Job Type: Fulltime | Day Schedule: 5x8, Days (8:00 am - 5:00 pm ... as fire department or ambulance personnel. EEOC Statement "Havasu Regional Medical Center is an ...

Brevard County

Secretary

Melbourne, FL · On-site

$18.05 - $19.86/hr

Fire Rescue Department Organizational Unit: Fire Operations Position Type: Permanent Full Time ... Two (2) years of experience in clerical or secretarial work that includes experience with Microsoft ...

Brevard County

Secretary

Rockledge, FL · On-site

$18.05 - $19.86/hr

Fire Rescue Department Organizational Unit: Fire Operations Position Type: Permanent Full Time ... Two (2) years of experience in clerical or secretarial work that includes experience with Microsoft ...

Brevard County

Secretary

Melbourne, FL · On-site

$18.05 - $19.86/hr

Fire Rescue Department Organizational Unit: Fire Operations Position Type: Permanent Full Time ... Two (2) years of experience in clerical or secretarial work that includes experience with Microsoft ...

Brevard County

Secretary

Rockledge, FL · On-site

$18.05 - $19.86/hr

Fire Rescue Department Organizational Unit: Fire Operations Position Type: Permanent Full Time ... Two (2) years of experience in clerical or secretarial work that includes experience with Microsoft ...

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All JobsFire Department Secretary Jobs

Fire Department Secretary information

See salary details

$24.5K

$45.9K

$63K

How much do fire department secretary jobs pay per year?

As of Jul 28, 2026, the average yearly pay for fire department secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What are some common challenges faced by a Fire Department Secretary and how can they be managed?

A Fire Department Secretary often juggles multiple administrative tasks such as scheduling, record-keeping, and handling confidential information while supporting both office staff and field personnel. One common challenge is managing urgent requests and interruptions, especially during emergencies, which requires strong organizational skills and the ability to prioritize effectively. Building solid communication channels within the department and utilizing digital tools for task management can help streamline workflows and reduce stress. Additionally, staying updated with departmental protocols and regularly participating in training can ensure smooth operations and professional growth.

What is the difference between Fire Department Secretary vs Fire Administrative Assistant?

AspectFire Department SecretaryFire Administrative Assistant
Required CredentialsHigh school diploma, basic office skillsHigh school diploma, administrative skills
Work EnvironmentFire station, administrative officeFire station, administrative office
Employer & Industry UsageFire departments, emergency servicesFire departments, emergency services
Common Search & ComparisonYesYes

The Fire Department Secretary primarily handles administrative tasks such as scheduling, record-keeping, and correspondence within the fire department. The Fire Administrative Assistant may perform similar duties but often includes additional responsibilities like supporting multiple departments or handling more complex administrative functions. Both roles are essential for smooth fire department operations and share similar credentials and work environments.

What are Fire Department Secretaries?

Fire Department Secretaries are administrative professionals who support the daily operations of fire departments. Their responsibilities typically include managing correspondence, maintaining records, scheduling meetings, handling phone calls, and assisting with budget and payroll processes. They play a crucial role in ensuring smooth communication between firefighters, department leadership, and the public. Additionally, they help organize reports and documents needed for compliance with government regulations. Their organizational skills help fire departments run efficiently and effectively.

What are the key skills and qualifications needed to thrive as a Fire Department Secretary, and why are they important?

To thrive as a Fire Department Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant administrative experience. Familiarity with office software (such as Microsoft Office Suite), recordkeeping systems, and sometimes knowledge of emergency dispatch software is typical. Excellent verbal and written communication, discretion, and the ability to multitask make someone stand out in this position. These skills ensure efficient operations, accurate documentation, and effective support for fire department personnel and public interactions.
More about Fire Department Secretary jobs
What cities are hiring for Fire Department Secretary jobs? Cities with the most Fire Department Secretary job openings:
What states have the most Fire Department Secretary jobs? States with the most job openings for Fire Department Secretary jobs include:
What job categories do people searching Fire Department Secretary jobs look for? The top searched job categories for Fire Department Secretary jobs are:
Fire Department Secretary jobs near you
Infographic showing various Fire Department Secretary job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Borough Secretary

Bryn Athyn Borough

Bryn Athyn, PA

$17.25 - $23.25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 7 days ago

Job description

The Borough of Bryn Athyn is hiring a new Borough Secretary to assist the Manager with all clerical and secretarial duties in support of daily operations.

The Borough of Bryn Athyn is a small, predominantly residential municipality in suburban Montgomery County, just outside Northeast Philadelphia, with a population of roughly 1,400 residents. Bryn Athyn covers only two square miles, and a great deal of that is preserved open space. Bryn Athyn has been a Home Rule Municipality since 1979, although its official name remains the Borough of Bryn Athyn. We support our community with Fire/EMS Service & Police, Public Works, and a sanitary sewage collection system and treatment plant.

The Borough wishes to hire an individual that would assist us in navigating the future of our community, enhance our current capabilities, and provide for open and regular communication with our residents to improve and strengthen our relationship.

Activities Include:

  1. Provide all clerical and administrative support for Borough operations as directed by the Borough Manager.
  2. Generate necessary reports, minutes and correspondence for President of Council, Borough Manager and other officials as directed.
  3. Oversees the maintenance and organization of Borough records including responsibility for public requests for information, required filing of annual, monthly and periodic reports and disposal of records compliance with state laws.
  4. Answers telephone calls as well as in-person inquiries at the Borough Office and provide information and follow-up as needed.
  5. Maintains records for Zoning Hearing Applications, preparing legal notices as required by law and practice.
  6. Assists in scheduling and coordination of public meetings and hearings for council and all Boards and Commissions.
  7. Collects fines and fees as required.
  8. Assists in the maintenance of financial and budget information including all bookkeeping duties for accounts payable and receivables/billing.
  9. Receives and inputs all information required for preparation of payroll insuring completion and filing of all associated reports and payments to various agencies.
  10. Processes, files and maintains paperwork on all insurance claims for the Borough.
  11. Opens and distributes mail as required.
  12. Performs related clerical duties as directed.

Additional Skills and Requirements:

  • Bachelor's degree or equivalent with experience in public or business administration, finance, planning or related field is required.
  • Strong computer skills and knowledge of QuickBooks.
  • Previous experience in a municipal role would be a plus.
  • Experience with public budgeting, municipal finance, and strategic planning.

Benefits:

  • Comprehensive benefits with medical, dental, vision, retirement, and paid time off.
  • Standard office hours are five days a week, Monday through Friday from 8:00am - 4:00pm. The Secretary might be asked to attend evening meetings monthly and be on-call as necessary outside business hours.

Candidates should send a cover letter, resume, and salary history/expectation in one attachment to manager@brynathynboro.org. Deadline is noon on Thursday, August 20th. The Borough is an Equal Opportunity Employer.


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