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Fire Department Secretary Jobs (NOW HIRING)

Memorial Healthcare

$17 - $23/hr

Summary: Performs a variety of duties to support an assigned Department Leader or Leaders ... Fire Risk = 0% * Hazardous Noise = 0% * Heating Devices = 0% * Hypoxia = 0% * Laser/High Intensity ...

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Fire Department Secretary information

See salary details

$24.5K

$45.9K

$63K

How much do fire department secretary jobs pay per year?

As of Jul 7, 2026, the average yearly pay for fire department secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What are some common challenges faced by a Fire Department Secretary and how can they be managed?

A Fire Department Secretary often juggles multiple administrative tasks such as scheduling, record-keeping, and handling confidential information while supporting both office staff and field personnel. One common challenge is managing urgent requests and interruptions, especially during emergencies, which requires strong organizational skills and the ability to prioritize effectively. Building solid communication channels within the department and utilizing digital tools for task management can help streamline workflows and reduce stress. Additionally, staying updated with departmental protocols and regularly participating in training can ensure smooth operations and professional growth.

What is the difference between Fire Department Secretary vs Fire Administrative Assistant?

AspectFire Department SecretaryFire Administrative Assistant
Required CredentialsHigh school diploma, basic office skillsHigh school diploma, administrative skills
Work EnvironmentFire station, administrative officeFire station, administrative office
Employer & Industry UsageFire departments, emergency servicesFire departments, emergency services
Common Search & ComparisonYesYes

The Fire Department Secretary primarily handles administrative tasks such as scheduling, record-keeping, and correspondence within the fire department. The Fire Administrative Assistant may perform similar duties but often includes additional responsibilities like supporting multiple departments or handling more complex administrative functions. Both roles are essential for smooth fire department operations and share similar credentials and work environments.

What are Fire Department Secretaries?

Fire Department Secretaries are administrative professionals who support the daily operations of fire departments. Their responsibilities typically include managing correspondence, maintaining records, scheduling meetings, handling phone calls, and assisting with budget and payroll processes. They play a crucial role in ensuring smooth communication between firefighters, department leadership, and the public. Additionally, they help organize reports and documents needed for compliance with government regulations. Their organizational skills help fire departments run efficiently and effectively.

What are the key skills and qualifications needed to thrive as a Fire Department Secretary, and why are they important?

To thrive as a Fire Department Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant administrative experience. Familiarity with office software (such as Microsoft Office Suite), recordkeeping systems, and sometimes knowledge of emergency dispatch software is typical. Excellent verbal and written communication, discretion, and the ability to multitask make someone stand out in this position. These skills ensure efficient operations, accurate documentation, and effective support for fire department personnel and public interactions.
More about Fire Department Secretary jobs
What cities are hiring for Fire Department Secretary jobs? Cities with the most Fire Department Secretary job openings:
What states have the most Fire Department Secretary jobs? States with the most job openings for Fire Department Secretary jobs include:
What job categories do people searching Fire Department Secretary jobs look for? The top searched job categories for Fire Department Secretary jobs are:
Fire Department Secretary jobs near you
Infographic showing various Fire Department Secretary job openings in the United States as of July 2026, with employment types broken down into 91% Full Time, and 9% Part Time. Highlights an 100% In-person job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Administrative Assistant Fire Department

City of Fairbanks, AK

Fairbanks, AK • On-site

$33.20/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 12 days ago

Job description

Salary: $33.20 Hourly
Location : 1101 Cushman Street Fairbanks, Alaska 99701, AK
Job Type: Full-time
Job Number: 2026-6701
Department: Fire
Opening Date: 06/25/2026
Closing Date: 7/5/2026 11:59 PM Alaska
Job Summary
This position is responsible for providing staff assistance to the Department Head, assuming responsibility for certain delegated administrative functions, and carrying out special projects. The work is characterized by broad latitude for the exercise of independent judgment and initiative on the part of the employee in carrying out administrative functions. Assignments include a wide variety of tasks designed to relieve the Department Head of details by the review of materials, assembling of information, and the dissemination of general information. Assignments, both administrative functions and specific projects, are received in the form of general outlines or desired results and the employee is expected to use considerable discretion in defining the methodology in carrying out the assignment to completion. Work is performed under the administrative direction of the Department Head and is reviewed by reports, conferences, and results obtained.
Essential Job Functions / Knowledge, Skills, and Abilities
ESSENTIAL JOB FUNCTIONS
  • Maintains account lines for the Department budget and assists to insure compliance with the budget as set forth by the City Council.
  • Conducts research on problems or projects, as assigned by the Department Head.
  • Makes recommendations, verbally or in report form.
  • Assumes responsibility for departmental functions as delegated by the Department Head.
  • Coordinates collection and preparation of operating reports such as timecards and attendance records, terminations, new hires, transfers, budget expenditures, and statistical records of performance data.
  • Responsible for purchasing of all departmental supplies and maintaining the supply facility.
  • Handles payroll responsibility for the department.
  • Transcription of dictation and other reports relating to departmental functions.
  • Prepares reports including conclusions and recommendations for solution of administrative problems.
  • Issue Department memoranda regarding miscellaneous issues at the direction of administration.
  • Maintains training and information files.
  • Other duties as assigned by the department head.
  • Receive, sort, and process fire department mail, supplies, deliveries, and packages.
The above examples are representative of assignments performed by this class and are not intended to be inclusive.
KNOWLEDGE, SKILLS, AND ABILITIES
Candidates hired must satisfactorily demonstrate these factors during a prescribed probationary period for continued employment:
  • Knowledge of the emergency services field.
  • Knowledge of modern secretarial and general office procedures including record keeping, English composition, spelling, grammar, and proper sentence structure.
  • Knowledge of the operation of office equipment and the computer.
  • Knowledge of computer software.
  • Ability to work independently, conduct research, gather and analyze information, set priorities, and meet deadlines with a minimum of supervision.
  • Ability to deal with the public in a pleasant, tactful and courteous manner.
  • Ability to make minor decisions in accordance with regulations and to apply these to work problems.
  • Ability to enter/receive data information.
  • Ability to express ideas clearly and concisely, both orally and in writing.
  • Ability to maintain a high degree of confidentiality.
  • Ability to maintain good interdepartmental and public relations through good judgment and tact.
  • Ability to perform typing duties, taking of minutes, transcription, and all stenographic work in a rapid and accurate manner.
  • Ability to use Microsoft Office Suite for work related job functions.

Minimum Qualifications
Persons applying for this position must have the following:
  • Graduation from an accredited high school or equivalent.
  • Five (5) years' experience in administrative office management and general secretarial work.
  • A minimum typing speed of 70 words per minute with a maximum of 5 errors. Applicants will be required to take a typing test as part of the recruitment process.

Work Environment and Physical Demands
WORK ENVIRONMENT
This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
PHYSICAL DEMANDS
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary.
The City of Fairbanks offers a complete benefits package to full-time employees including: Health care, Health Reimbursement Arrangement Plan (HRA), Flexible Spending Account, Dental care, Life Insurance, Long and short - term disability insurance options, pension, holidays, vacation, and deferred compensation plans.
Benefit packages are unique to each of our Union Contracts.

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