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Fire Department Secretary Jobs (NOW HIRING)

Memorial Healthcare

$17 - $23/hr

Summary: Performs a variety of duties to support an assigned Department Leader or Leaders ... Fire Risk = 0% * Hazardous Noise = 0% * Heating Devices = 0% * Hypoxia = 0% * Laser/High Intensity ...

Odessa College

Fire & EMS Secretary

Odessa, TX · On-site

Position Details Position Information Working Title Fire & EMS Secretary Position Status Full Time Department School of Health Sciences General Summary The Fire & EMS Secretary assists the director ...

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Fire Department Secretary information

See salary details

$24.5K

$45.9K

$63K

How much do fire department secretary jobs pay per year?

As of Sep 8, 2026, the average yearly pay for fire department secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a fire department secretary?

Fire Department Secretaries are administrative professionals who support the daily operations of fire departments. Their responsibilities typically include managing correspondence, maintaining records, scheduling meetings, handling phone calls, and assisting with budget and payroll processes. They play a crucial role in ensuring smooth communication between firefighters, department leadership, and the public. Additionally, they help organize reports and documents needed for compliance with government regulations. Their organizational skills help fire departments run efficiently and effectively.

What are the key skills and qualifications needed to thrive as a fire department secretary?

To thrive as a Fire Department Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant administrative experience. Familiarity with office software (such as Microsoft Office Suite), recordkeeping systems, and sometimes knowledge of emergency dispatch software is typical. Excellent verbal and written communication, discretion, and the ability to multitask make someone stand out in this position. These skills ensure efficient operations, accurate documentation, and effective support for fire department personnel and public interactions.

What are some common challenges faced by a fire department secretary and how can they be managed?

A Fire Department Secretary often juggles multiple administrative tasks such as scheduling, record-keeping, and handling confidential information while supporting both office staff and field personnel. One common challenge is managing urgent requests and interruptions, especially during emergencies, which requires strong organizational skills and the ability to prioritize effectively. Building solid communication channels within the department and utilizing digital tools for task management can help streamline workflows and reduce stress. Additionally, staying updated with departmental protocols and regularly participating in training can ensure smooth operations and professional growth.

What is the difference between Fire Department Secretary vs Fire Administrative Assistant?

AspectFire Department SecretaryFire Administrative Assistant
Required CredentialsHigh school diploma, basic office skillsHigh school diploma, administrative skills
Work EnvironmentFire station, administrative officeFire station, administrative office
Employer & Industry UsageFire departments, emergency servicesFire departments, emergency services
Common Search & ComparisonYesYes

The Fire Department Secretary primarily handles administrative tasks such as scheduling, record-keeping, and correspondence within the fire department. The Fire Administrative Assistant may perform similar duties but often includes additional responsibilities like supporting multiple departments or handling more complex administrative functions. Both roles are essential for smooth fire department operations and share similar credentials and work environments.

What qualifications do I need to be a fire department secretary?

A fire department secretary typically needs a high school diploma or equivalent, strong organizational and communication skills, and proficiency in office software such as word processing and spreadsheets. Some departments may prefer previous administrative experience or familiarity with emergency services operations.
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Cities with the most Fire Department Secretary job openings:

What states have the most Fire Department Secretary jobs?

States with the most job openings for Fire Department Secretary jobs include:

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Fire Department Secretary jobs near you
Infographic showing various Fire Department Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

SENIOR SECRETARY III - FIRE EMERGENCY

County of Los Angeles

Los Angeles, CA

$62K - $84K/yr

Part-time

Posted 7 days ago

Key responsibilities

  • Reply to verbal and written communication, including screening calls and providing requested information.

  • Schedule appointments, maintain calendars, and organize meetings, conferences, and travel arrangements for the supervisor.

  • Prepare inter-office notices, bulletins, and memoranda, and gather data for reports or general information purposes.

County Of Los Angeles rating

8.0

Company rating: 8.0 out of 10

Based on 93 frontline employees who took The Breakroom Quiz

387th of 856 rated public administrative organizations

Job description

Position/Program Information FIRE DEPARTMENT TYPE OF RECRUITMENT OPEN COMPETITIVE - FIRE EMERGENCY EXAM NUMBER 32102A-FR APPLICATION FILING PERIOD Applications will be accepted from Wednesday, September 2, 2026, at 8:00 a.m. (PT) until Wednesday, September 9, 2026, before 5:00 p.m. (PT) All applications must be received before 5:00 p.m

(PT) on Wednesday, September 9, 2026, to be accepted. The LA County Board of Supervisors has unanimously ratified a Proclamation of Local Emergency in response to the windstorms and wildfires(Download PDF reader), including the Palisades and Eaton Fires, that have devastated communities across the County. We are looking for qualified and passionate individuals to assist the County in mobilizing resources and support needed to help our residents recover and rebuild.

If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. The Los Angeles County Fire Department is seeking qualified candidates to fill emergency Senior Secretary III vacancies related to this unprecedented natural disaster. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Senior Secretary III.

Essential Job Functions Replies to both verbal and written communication. Screens telephone calls, furnishes requested information, refers calls to others better qualified, and personally takes care of those calls which do not require the attention of the supervisor. Makes appointments, keeps calendar, and schedules conferences, meetings and travel arrangements for supervisor.

Acts as intermediary between supervisor and staff, transmitting messages, orders, and requests, both written and verbal, and when authorized acts in the supervisor's absence. Acts as liaison officer between the supervisor's office and other departments, agencies, and jurisdictions. Prepares inter-office notices, bulletins, and memoranda, including interpretations of departmental policy and the laws and regulations governing the activities of the office.

Gathers data for general information purposes or special reports, contacting other departments, employees, agencies, and individuals for additional material as necessary, and may prepare reports for supervisor's approval upon request. Checks material being submitted for supervisor's attention to ascertain that all relevant data, files, signatures, etc., are included. Relieves supervisor of routine personnel, budget, and other operating details such as scheduling, timekeeping, and contacting the Chief Executive Office, Department of Human Resources, and other departments

Keeps track of the execution of plans, improvements, and projects initiated by the supervisor and recommends improvements in departmental procedures. Requirements REQUIREMENTS TO QUALIFY TRAINING AND EXPERIENCE: Option I: One year of highly responsible secretarial experience at the level of Los Angeles County's class of Secretary III, Secretary IV, Senior Secretary I or Senior Secretary II. Option II: Two years of responsible secretarial experience at the level of Los Angeles County's class of Secretary I or Secretary II.

You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: Physical Class 2 - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting.

Considerable ambulation may be involved. OTHER REQUIREMENTS: Typing Rate: 40 net words per minute. Additional Information EXAMINATION CONTENT: During your initial work period, the appointing department will evaluate your performance.

Those who achieve a passing score on this evaluation will be considered for permanent appointment. APPLICATION & FILING INFORMATION: Applications must be filed online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application.

This will allow you to reaffirm your interest and update any relevant information. Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add Lili.Herrera@fire.lacounty.gov, Fire-Examination@fire.lacounty.gov as well as noreply@governmentjobs.com, and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail

You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices

Plan to submit your online application well in advance before the posting closes as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address

Department Contact Name: Fire Examination Section Department Contact Phone: (213) 466-5500 Department Contact Email: Fire-Examination@fire.lacounty.gov Teletype Phone: (800) 735-2929 COUNTY OF LOS ANGELES Employment Information Any language contained in the job posting supersedes any language contained below. This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting

Equal Employment Opportunity/Non-Discrimination Statement: The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit: https://employee.hr.lacounty.gov/eeo-programs/. Testing Accommodations for Applicants: The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities

If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit: https://hr.lacounty.gov/accessibility/

Fair Chance: The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s).

If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility: Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States. Career PathFinder: Resources to help current and prospective employees plan a career with Los Angeles County are available

To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application at http://career-pathfinder.hr.lacounty.gov. Veteran's Credit: Pursuant to the County Charter and County policy, in all open competitive examinations (i.e., examinations open to everyone), the County of Los Angeles will add a credit of 10 percent of the total credits specified for such examination to the final passing score of an honorably discharged veteran, as well as the spouse of a deceased or disabled veteran, who served in the Armed Forces of the United States under specific conditions. For more information on veteran's credit, please visit: https://file.lacounty.gov/SDSInter/dhr/205102_PPG_115.pdf Revised September 2025

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