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Fire Department Secretary Jobs (NOW HIRING)

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Fire Department Secretary information

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$24.5K

$45.9K

$63K

How much do fire department secretary jobs pay per year?

As of Sep 8, 2026, the average yearly pay for fire department secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a fire department secretary?

Fire Department Secretaries are administrative professionals who support the daily operations of fire departments. Their responsibilities typically include managing correspondence, maintaining records, scheduling meetings, handling phone calls, and assisting with budget and payroll processes. They play a crucial role in ensuring smooth communication between firefighters, department leadership, and the public. Additionally, they help organize reports and documents needed for compliance with government regulations. Their organizational skills help fire departments run efficiently and effectively.

What are the key skills and qualifications needed to thrive as a fire department secretary?

To thrive as a Fire Department Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant administrative experience. Familiarity with office software (such as Microsoft Office Suite), recordkeeping systems, and sometimes knowledge of emergency dispatch software is typical. Excellent verbal and written communication, discretion, and the ability to multitask make someone stand out in this position. These skills ensure efficient operations, accurate documentation, and effective support for fire department personnel and public interactions.

What are some common challenges faced by a fire department secretary and how can they be managed?

A Fire Department Secretary often juggles multiple administrative tasks such as scheduling, record-keeping, and handling confidential information while supporting both office staff and field personnel. One common challenge is managing urgent requests and interruptions, especially during emergencies, which requires strong organizational skills and the ability to prioritize effectively. Building solid communication channels within the department and utilizing digital tools for task management can help streamline workflows and reduce stress. Additionally, staying updated with departmental protocols and regularly participating in training can ensure smooth operations and professional growth.

What is the difference between Fire Department Secretary vs Fire Administrative Assistant?

AspectFire Department SecretaryFire Administrative Assistant
Required CredentialsHigh school diploma, basic office skillsHigh school diploma, administrative skills
Work EnvironmentFire station, administrative officeFire station, administrative office
Employer & Industry UsageFire departments, emergency servicesFire departments, emergency services
Common Search & ComparisonYesYes

The Fire Department Secretary primarily handles administrative tasks such as scheduling, record-keeping, and correspondence within the fire department. The Fire Administrative Assistant may perform similar duties but often includes additional responsibilities like supporting multiple departments or handling more complex administrative functions. Both roles are essential for smooth fire department operations and share similar credentials and work environments.

What qualifications do I need to be a fire department secretary?

A fire department secretary typically needs a high school diploma or equivalent, strong organizational and communication skills, and proficiency in office software such as word processing and spreadsheets. Some departments may prefer previous administrative experience or familiarity with emergency services operations.
More about Fire Department Secretary jobs

What cities are hiring for Fire Department Secretary jobs?

Cities with the most Fire Department Secretary job openings:

What states have the most Fire Department Secretary jobs?

States with the most job openings for Fire Department Secretary jobs include:

What job categories do people searching Fire Department Secretary jobs look for?

The top searched job categories for Fire Department Secretary jobs are:

Infographic showing various Fire Department Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Wildland Firefighter (Fire Dispatcher)

U.S. Department of Agriculture (USDA)

Quincy, CA • On-site

$48K/yr

Full-time

Posted 15 days ago


United States Department Of Agriculture rating

7.8

Company rating: 7.8 out of 10

Based on 25 frontline employees who took The Breakroom Quiz

457th of 857 rated public administrative organizations


Job description

This position is located USDA Forest Service Pacific Southwest Region, Region 5.
This may be a single agency dispatch office or interagency dispatch center located in a fire management organization.
The area involved may encompass federal, state, tribal and private lands within the dispatch center's area of influence.
For additional information about the duties of this position, please contact - Brian Grabowski - brian.grabowski@usda.govQualifications:In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards.
Your application and resume must clearly show that you possess the experience requirements. Transcripts must be provided for qualifications based on education. Provide course descriptions as necessary.
Basic Requirement:
For the GW-04 level: Applicants must have six months of general experience (any type of work that demonstrated the ability to perform the work of the position, or experience that provided a familiarity with the subject matter or processes of the broad subject area of the occupation).
Examples of General Experience includes: Performed farm/ranch labor, such as feeding/tending livestock or general maintenance of farm/ranch facilities and/or worked in a greenhouse, nursery or landscaping e.g., planting, moving, watering, and tending plants and/or animal caretaker in a laboratory, zoo or pet store and/or volunteer work at a park, hospital, community sports league, local fire department, etc.
AND-
Six months of specialized experience that is directly related to the work of the position. Examples of specialized experience include: Assisted in filing and retrieving documents and/or Assisted in receiving and processing requests for equipment, personnel, and supplies in conjunction with emergency incidents.
-OR-
Successful completion of 2 years of study that included at least 12 semester hours in any combination of courses such as forestry, agriculture, crop or plant science, range management or conservation, wildlife management, watershed management, soil science, natural resources (except marine fisheries and oceanography), outdoor recreation management, civil or forest engineering, or wildland fire science (no more than 3 semester hours in mathematics is creditable).
-OR-
An appropriate combination of experience and education above high school as described above. The education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university and include courses that are related to the occupation of the position
For the GW-05 level: Applicants must have one year of specialized experience equivalent to at least GW-4 grade level.
Examples of specialized experience include:
Serving as a dispatcher and/or radio operator performing the full range of standardized support duties commonly found in the work area, such as receiving, filling, and tracking resource requests for fire and other emergency incidents and/or Maintains resource status and tracking systems and operates telecommunications systems and/or Serving as a dispatcher and/or radio operator for fire and other emergency incidents and/or Processes weather information and/or Inputs data into a number of fire-related computer applications.
OR-
A bachelor's degree or 4 years of successfully completed education above high school (120 semester/180 quarter hours) with major study in forestry, range management, agriculture, or a subject-matter field directly related to the position, or that included at least 24 semester hours in any combination of courses such as forestry, agriculture, crop or plant science, range management or conservation, wildlife management, watershed management, soil science, natural resources, outdoor recreation management, civil or forest engineering, or wildland fire science (no more than 6 semester hours in mathematics is creditable)
-OR-
Combinations of successfully completed post-high school education (in excess of the first 60 semester/90 quarter hours) and specialized experience. The education must have been obtained in an accredited college or university.
This is an administrative position in an organization having a firefighting mission and is clearly in an established firefighting field. Prior firefighting experience, as gained through rigorous wildland firefighting or equivalent experience outside the federal government is a MANDATORY PREREQUISITE.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
FIREFIGHTER RETIREMENT COVERAGE: This is a secondary position covered under the special retirement provisions of 5 USC 8336(c) for the Civil Service Retirement System and of 5 USC 8412(d) for the Federal Employees Retirement System. Prior wildland firefighting experience is required. There is no age limit for entry into secondary positions. Firefighter retirement coverage of the incumbent depends upon his or her individual work history.Education:See Qualifications Section for educational requirements.Employment Type: OTHER

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