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Guidance Secretary Jobs (NOW HIRING)

Abilene ISD

Secretary - Counselor

Abilene, TX · On-site

The role of the secretary to counselor is to facilitate the efficient operation of the school counseling office, provide clerical services to professional staff, and maintain current and accurate ...

Benzie Transportation

Recording Secretary

Beulah, MI · On-site

This is a per diem position that reports to the Authority's Board of Directors through its elected Secretary, and takes instructions and guidance from the Board Secretary, or, in his/her absence, the ...

Benzie Transportation

Recording Secretary

Beulah, MI · On-site

Salary: This is a per diem position that reports to the Authoritys Board of Directors through its elected Secretary, and takes instructions and guidance from the Board Secretary, or, in his/her ...

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Guidance Secretary information

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How much do guidance secretary jobs pay per hour?

As of Jul 27, 2026, the average hourly pay for guidance secretary in the United States is $16.44, according to ZipRecruiter salary data. Most workers in this role earn between $14.66 and $17.31 per hour, depending on experience, location, and employer.

How much do guidance secretaries make?

Guidance secretaries typically earn a median annual salary of around $35,000 to $45,000, depending on experience, education, and location. They often perform administrative tasks, manage schedules, and use office software to support school counseling staff.

Who gets paid more, teachers or guidance counselors?

Guidance counselors generally earn higher salaries than teachers because they often require advanced degrees and specialized training. Salaries can vary based on experience, education level, and school district, but guidance counselors tend to have higher pay due to their additional responsibilities and qualifications.

What is the 80/20 rule for school counselors?

The 80/20 rule for school counselors suggests that approximately 80% of their time should be dedicated to direct student services, such as counseling and academic planning, while the remaining 20% is allocated to administrative tasks, record-keeping, and meetings. This balance helps counselors effectively support students while managing their workload efficiently.

What are the key skills and qualifications needed to thrive as a Guidance Secretary, and why are they important?

To thrive as a Guidance Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant administrative training. Familiarity with student information systems, scheduling software, and standard office tools like Microsoft Office is typically required. Excellent interpersonal skills, discretion, and the ability to multitask effectively help you manage sensitive student information and coordinate with staff and students. These skills ensure efficient office operations, accurate record-keeping, and a supportive environment for students and counselors.

How does a Guidance Secretary typically support counselors and students throughout the school year?

A Guidance Secretary plays a crucial role in supporting both counselors and students by managing appointment scheduling, maintaining confidential student records, and coordinating communication between students, parents, and staff. They often help organize events such as parent-teacher conferences and testing schedules, ensuring that all documentation is up to date and accessible. This role requires strong organizational skills, attention to detail, and the ability to handle sensitive information professionally, all while fostering a welcoming and supportive environment for students seeking assistance.

What Does a Guidance Secretary Do?

A guidance secretary performs administrative tasks in a middle school or high school guidance office. As a guidance secretary, your job duties include scheduling appointments between students and the counselors, keeping accurate student records, and organizing visits from college representatives. The qualifications to become a guidance secretary include a high school degree or equivalent and administrative experience.

What does a guidance secretary do?

A guidance secretary provides administrative support in educational or counseling settings, managing schedules, handling correspondence, maintaining student records, and assisting with communication between students, parents, and staff. They often use office software and may need strong organizational and communication skills to perform their duties efficiently.

What is the difference between Guidance Secretary vs School Counselor?

AspectGuidance SecretarySchool Counselor
Required CredentialsHigh school diploma or equivalent; administrative skillsBachelor's degree in counseling or related field; state certification
Work EnvironmentSchool administrative offices, supporting guidance staffClassrooms, student offices, counseling sessions
Employer & Industry UsageSchools, educational institutionsSchools, educational institutions, mental health settings
Common Search & ComparisonAdministrative support roles in schoolsStudent support and mental health services

The Guidance Secretary primarily handles administrative tasks within school guidance offices, supporting counselors and students. In contrast, School Counselors provide direct student support, counseling, and guidance services. While both roles are essential in educational settings, they differ significantly in responsibilities, credentials, and daily activities.

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Guidance Secretary jobs near you
Infographic showing various Guidance Secretary job openings in the United States as of July 2026, with employment types broken down into 85% Full Time, 10% Part Time, and 5% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $34,204 per year, or $16.4 per hour.

Intermediate / Middle School Guidance and Health Secretary - 203 day

Ephrata Area School District

Ephrata, PA • On-site

Full-time

Posted 19 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary
Date Posted:
7/8/2026
Location:
Ephrata Middle School
Date Available:
August 2026
Closing Date:
05/29/2025
INTERMEDIATE/MIDDLE SCHOOL GUIDANCE & HEALTH SECRETARY
The Ephrata Area School District - Ephrata, PA, is recruiting for the position of full time/ten month (203 day) Intermediate/Middle School Guidance & Health Secretary starting August 2026
The position of the EIMS Guidance Secretary is to provide clerical support to the students, parents, teachers and administrative staff by performing a broad variety of tasks which contributes to the smooth and efficient operation of the Intermediate/Middle School.
ESSENTIAL FUNCTIONS (May include but is not limited to:)
  • Report to Principal's Secretary for the following:
    • Notification of absences
    • Clarification/concern regarding responsibilities
  • Assist with Master Schedule for the building.
  • Maintain Microsoft Outlook calendar to be viewed by Principal's Administrative Assistant.
  • Assist in Main Office when needed.
    • Greet visitors and assist students, parents, and staff with questions.
    • Answer telephone and intercom calls assisting and directing callers and visitors.
  • Manage outer office in a positive, professional demeanor (calm, quiet voices) during stressful and/or emergency situations.
    • Support colleagues (e.g., assist with mailings, filing, covering front desk, copying, laminating).
  • Assist with students needing the School Nurse. Secretary - EIMS Guidance/Health
  • Assist counselors and nurse is setting up regular and yearly events (field trips, speakers, Red Ribbon Week).
  • Maintain updated knowledge of all emergency or security procedures.
  • Develop proficiency with student management program.
  • Perform other clerical duties as assigned by Principal, Assistant Principals, School Counselors, and School Nurse.

Additional job specific information can be found on the attached Position Description.
KNOWLEDGE & SKILL REQUIREMENTS
Certification: Not required
Experience: 2 - 5 years of experience working independently in a high-traffic office setting. Computer skills must include knowledge of and ability to use Microsoft Office products (Access, Excel, Word, etc)
Language Skills: Strong knowledge of oral and written English language.
Mathematical Skills: Ability to perform basic math calculations
Reasoning Skills: Ability to work independently.
Other Skills & Abilities: Capable of operating office machines and experience involving data processing equipment; Expertise in Microsoft Word, Excel, and Outlook; excellent communication and organizational skills.
WORKPLACE EXPECTATIONS:
  • Must demonstrate regular and punctual attendance. Must interact positively with administration, students, staff, parents, and community members.
  • Must demonstrate professionalism and appropriate judgment in behavior & speech and dress in a neat, clean, and professional manner.
  • Must follow all District policies, work procedures and reasonable requests by proper authority.
  • Must maintain the integrity of confidential information within the Business Office.
  • Follow established protocols as outlined in Student/Faculty/Support Staff handbook

Other Requirements: Applicants must also possess the following criminal clearances obtained within the last 12 months: Act 34 - PA Criminal Record; Act 114 - FBI Background Check; Act 151 - PA Child Abuse Clearance. The Ephrata Area School District also requires a pre-employment drug test, physical, and TB test upon offer of employment as directed by PDE and the PA Department of Health.
The Ephrata Area School District will not discriminate in employment, education programs, or activities based on race, sex, handicap, or national origin. This policy of non discrimination extends to all other legally protected classifications in accordance with state and federal laws including Title IX of the Education Amendments of 1972 and Section 503 and 504 of the Rehabilitation Act of 1973. Inquiries should be directed to Diane Gibson, Director of Human Resources, Ephrata Area School District, 803 Oak Boulevard, Ephrata, PA 19522.
Attachment(s):
  • Secretary - EIMS Guidance-Health Secretary - Revised 2.23.doc

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