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Guidance Secretary Jobs (NOW HIRING)

Abilene ISD

Secretary - Counselor

Abilene, TX

The role of the secretary to counselor is to facilitate the efficient operation of the school counseling office, provide clerical services to professional staff, and maintain current and accurate ...

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How much do guidance secretary jobs pay per hour?

As of Jun 13, 2026, the average hourly pay for guidance secretary in the United States is $16.44, according to ZipRecruiter salary data. Most workers in this role earn between $14.66 and $17.31 per hour, depending on experience, location, and employer.

Who gets paid more, teachers or guidance counselors?

Guidance counselors generally earn higher salaries than teachers because they often require advanced degrees and specialized training. Salaries for both roles vary by district and experience, but guidance counselors tend to have higher pay due to their additional responsibilities and qualifications.

What is the 80/20 rule for school counselors?

The 80/20 rule for school counselors suggests that approximately 80% of their time should be dedicated to direct student services, such as counseling and academic planning, while the remaining 20% is allocated to administrative tasks, record-keeping, and collaboration with staff. This balance helps counselors effectively support students' social, emotional, and academic needs while managing their workload efficiently.

What are the key skills and qualifications needed to thrive as a Guidance Secretary, and why are they important?

To thrive as a Guidance Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant administrative training. Familiarity with student information systems, scheduling software, and standard office tools like Microsoft Office is typically required. Excellent interpersonal skills, discretion, and the ability to multitask effectively help you manage sensitive student information and coordinate with staff and students. These skills ensure efficient office operations, accurate record-keeping, and a supportive environment for students and counselors.

How does a Guidance Secretary typically support counselors and students throughout the school year?

A Guidance Secretary plays a crucial role in supporting both counselors and students by managing appointment scheduling, maintaining confidential student records, and coordinating communication between students, parents, and staff. They often help organize events such as parent-teacher conferences and testing schedules, ensuring that all documentation is up to date and accessible. This role requires strong organizational skills, attention to detail, and the ability to handle sensitive information professionally, all while fostering a welcoming and supportive environment for students seeking assistance.

How much does a guidance secretary make?

The average salary for a guidance secretary typically ranges from $30,000 to $50,000 per year, depending on experience, education, and location. They often work in school environments, using administrative skills and office tools to support counseling staff and students.

What Does a Guidance Secretary Do?

A guidance secretary performs administrative tasks in a middle school or high school guidance office. As a guidance secretary, your job duties include scheduling appointments between students and the counselors, keeping accurate student records, and organizing visits from college representatives. The qualifications to become a guidance secretary include a high school degree or equivalent and administrative experience.

What does a guidance secretary do?

A guidance secretary provides administrative support in educational or counseling settings, managing schedules, handling correspondence, maintaining student records, and assisting with communication between students, parents, and staff. They often use office software and require strong organizational skills to ensure smooth operations within the guidance office.

What is the difference between Guidance Secretary vs School Counselor?

AspectGuidance SecretarySchool Counselor
Required CredentialsHigh school diploma or equivalent; administrative skillsBachelor's degree in counseling or related field; state certification
Work EnvironmentSchool administrative offices, supporting guidance staffClassrooms, student offices, counseling sessions
Employer & Industry UsageSchools, educational institutionsSchools, educational institutions, mental health settings
Common Search & ComparisonAdministrative support roles in schoolsStudent support and mental health services

The Guidance Secretary primarily handles administrative tasks within school guidance offices, supporting counselors and students. In contrast, School Counselors provide direct student support, counseling, and guidance services. While both roles are essential in educational settings, they differ significantly in responsibilities, credentials, and daily activities.

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Guidance Secretary jobs near you

AHS Registrar /Guidance office Secretary

Alamosa School District Re-11-J

Alamosa, CO • On-site

Full-time

Posted 8 days ago

Job description

Position Type:
Secretarial/AHS Secretary
Date Posted:
5/6/2026
Location:
Alamosa High School
Date Available:
08/01/2026
Closing Date:
UNTIL FILLED
TITLE: Registrar/Guidance Office Secretary AHS
DEFINITION:
A staff member responsible for supporting the school's counseling program.
QUALIFICATIONS:
? High School Diploma; AA degree preferred
? Strong written and oral communication skills
? Computer literate
? Experience working with children
? Ability to establish and maintain cooperative relationships with students, parents and staff
REPORTS TO:
Guidance Counselor and/or building principal.
JOB GOALS:
To assist the guidance counselor in working with students, records and school programs.
PROFESSIONAL/ETHICAL RESPONSIBILITIES:
It is imperative that the person employed in this position display, at all times, acceptable
professional and ethical standards. These expectations are as follows, but are not limited to:
? Confidentiality
? Courtesy
? Cooperation and positive attitude
? Reliability/punctuality
? Honesty
? Timeliness in respect to deadlines
? Respectfulness toward others
RESPONSIBILITIES AND DUTIES:
? Responsible for correspondence and communications of the guidance department.
? Collect basic student information and forms from incoming and exiting students.
? Prepare student data and reports from computer systems.
? Maintain student schedules, class and homeroom counts. Prepare classroom rosters.
? Maintain student permanent record files, grades and report cards.
? Track records from other schools and their review by counselor. Send out records as
requested.
? Collect information for honor roll, progress reports, failure letters, etc.
? Maintain the lock and locker checkout lists and combinations.
? Prepare periodic reports as needed.
? Keep guidance department schedule of events, appointments and yearly calendar.
? Track inventory, expenditures and arrival of department materials.
? Assist with testing, mass enrollments, school-wide guidance programs and master
schedule development.
? Assumes other responsibilities as assigned.
TERMS OF EMPLOYMENT:
? Number of days assigned annually.
? Salary and benefits as per Board policy.
EVALUATION:
Performance of this job will be evaluated in accordance with Board policy and procedures.
Attachment(s):
  • Pages from 25-26 SALARY SCHEDULES Secretary.pdf

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