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School Secretary Jobs (NOW HIRING)

Palmyra School District

SCHOOL SECRETARY

Palmyra, PA · On-site

$25K - $35K/mo

Until Filled SCHOOL SECRETARY for Palmyra Middle/High School Position Type : Part-Time 10-Month Secretary Summer Hours : 8 days at per diem rate; dates negotiable Location : Palmyra Middle/High ...

Manville School District

School Secretary

Manville, NJ · On-site

$63K - $70K/yr

School Secretary, Alexander Batcho Intermediate School (ABIS), Manville School District Full Time, 12 Month Position The Manville School District is seeking a highly organized, detail-oriented, and ...

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How much do school secretary jobs pay per hour?

As of Jul 13, 2026, the average hourly pay for school secretary in the United States is $18.83, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $21.88 per hour, depending on experience, location, and employer.

What is the difference between School Secretary vs School Administrative Assistant?

AspectSchool SecretarySchool Administrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; additional administrative training or certification beneficial
Work EnvironmentFront office of schools, interacting with students, parents, staffOffice setting within schools, supporting administrative tasks
Employer & Industry UsagePublic and private schools, educational institutionsSame as School Secretary, often overlapping roles

The main difference between a School Secretary and a School Administrative Assistant lies in their typical responsibilities and titles. While both roles support school operations and require similar credentials, the School Secretary often handles front desk duties, student records, and communication, whereas the School Administrative Assistant may have a broader scope of administrative tasks. Both positions are essential in educational settings and frequently searched for interchangeably by job seekers.

What certifications do you need to be a school secretary?

School secretaries typically do not require specific certifications, but strong organizational, communication, and computer skills are essential. Some districts may prefer or require certifications in office administration or related areas, and proficiency in office software is often necessary.

What does a school secretary do?

A school secretary is responsible for managing the administrative tasks that keep a school running smoothly. They greet visitors, answer phone calls, handle correspondence, maintain student records, and assist the principal and teachers with scheduling and communication. School secretaries also help organize school events, manage supplies, and ensure that daily operations are efficient and organized.

What are some common challenges faced by school secretaries and how can they be managed effectively?

School secretaries often manage a wide variety of tasks simultaneously, including handling parent inquiries, supporting teachers, maintaining records, and coordinating schedules. One common challenge is balancing these competing demands while maintaining accuracy and a welcoming demeanor. Effective time management, clear communication, and familiarity with school management software are key to staying organized. Building good relationships with staff and understanding school procedures also help streamline workflows and reduce stress.

What jobs pay 4000 a week without a degree?

School secretaries typically do not earn $4,000 a week; most administrative roles in schools pay less without advanced degrees. High-paying jobs that can reach this level without a degree include certain sales positions, real estate brokers, or specialized trades like commercial pilots or skilled trades, which often require certifications or licenses. These roles often involve experience, specific skills, or licensing rather than formal degrees.

What does a secretary at a school do?

A school secretary manages administrative tasks such as answering phones, greeting visitors, maintaining student records, scheduling appointments, and handling correspondence. They often use office software and require strong organizational and communication skills to support school staff and students effectively.

What are the key skills and qualifications needed to thrive as a School Secretary, and why are they important?

To thrive as a School Secretary, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, student information systems, and basic bookkeeping tools is typically required. Excellent interpersonal skills, discretion, and the ability to multitask help you manage interactions with students, staff, and parents effectively. These competencies ensure the smooth operation of the school office and support a positive and efficient learning environment.

What Does a School Secretary Do?

As a school secretary, you work in the main office and help make sure the school runs smoothly day to day. Your job duties include data entry, scheduling, answering the general phone line, distributing mail for school staff, and maintaining school records. Your responsibilities also include signing in visitors to the school and directing them to the correct location, calling a child out of class to sign them out to their parents, and communicating information about school events to staff, students, and parents.

How to work as a school secretary?

To work as a school secretary, you typically need strong organizational and communication skills, proficiency with office software, and the ability to handle administrative tasks such as managing records, answering phones, and coordinating schedules. A high school diploma or equivalent is usually required, and some positions may prefer or require additional training or experience in office administration. The role often involves working during school hours and maintaining confidentiality of student and staff information.
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School Secretary jobs near you
Infographic showing various School Secretary job openings in the United States as of July 2026, with employment types broken down into 60% Full Time, 20% Part Time, and 20% Contract. Highlights an 100% In-person job distribution, with an average salary of $39,173 per year, or $18.8 per hour.
SCHOOL SECRETARY

SCHOOL SECRETARY

Palmyra School District

Palmyra, PA • On-site

$25K - $35K/mo

Part-time

Posted 23 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary - 10 Month/Part-Time
Date Posted:
6/25/2026
Location:
Palmyra Middle/High School
Date Available:
09/01/2026
Closing Date:
Until Filled
SCHOOL SECRETARY for Palmyra Middle/High School
Position Type: Part-Time 10-Month Secretary
Summer Hours: 8 days at per diem rate; dates negotiable
Location: Palmyra Middle/High School Main Office
Start Date: September 1, 2026 + 2026 Summer Dates TBD
Application Deadline: Monday, June 1, 2026
Reports to: Mr. Daniel Licata, Principal
Salary Range: $25,000.00 to $35,000.00
QUALIFICATIONS:
  1. High school diploma or equivalent
  2. Minimum experience as determined by the board
  3. Good word processing skills
  4. Knowledge of automated office equipment and efficient office procedures
  5. Good telephone skills and ability to communicate effectively
  6. Required criminal history check and proof of U.S. citizenship or resident alien status
  7. Current residency in New Jersey, approved residency waiver or candidate agrees to obtain residency within one year of employment.

JOB GOAL: To carry out all secretarial and clerical duties necessary for the smooth and efficient operation of the office.
PERFORMANCE RESPONSIBILITIES:
  1. Receives and routes incoming calls and correspondence.
  2. Performs usual office routines.
  3. Types correspondence, notices and reports.
  4. Maintains a well-organized up-to-date filing system.
  5. Operates all business machines necessary to complete reports and clerical work required in the operation of the office.
  6. Arranges meetings, prepares agendas and handles follow-up activities as necessary.
  7. Assists, logs in, and directs visitors to the schools.
  8. Maintains confidentiality as required and appropriate.
  9. Performs other tasks related to the efficient operation of the office as assigned.

TERMS OF EMPLOYMENT: Salary and work year to be determined by the Board of Education in accordance with the negotiated agreement.
Annual Evaluation: Performance of this job will be evaluated annually in accordance with NJ State law and the provisions of the board's policy on evaluations
FLSA Status: Non-exempt

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