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Polsinelli

Legal Recruiting Admin Coordinator

Chicago, IL · On-site

$80K - $95K/yr

The Legal Recruiting Admin Coordinator will interact regularly with the Legal Recruiting Team, attorneys, candidates, external recruiters, and be a proactive representative of the firm. A successful ...

Polsinelli

Legal Recruiting Admin Coordinator

Chicago, IL · On-site

$80 - $95/hr

The Legal Recruiting Admin Coordinator will interact regularly with the Legal Recruiting Team, attorneys, candidates, external recruiters, and be a proactive representative of the firm. A successful ...

Hunton Andrews Kurth LLP

$168 - $226/hr

If you require accommodation or assistance to complete the online application process, please contact Jocelyn Sommers , Sr. Lawyer Recruiting Administrator +1 804 788 8204, and 951 East Byrd Street ...

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How much do recruiting administrator jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for recruiting administrator in the United States is $25.55, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $30.29 per hour, depending on experience, location, and employer.

What is a recruiting administrator?

Recruiting Administrators are professionals who support the recruitment process within an organization. They are responsible for administrative tasks such as scheduling interviews, managing candidate databases, posting job openings, and communicating with candidates and hiring managers. Their work ensures that the recruitment process runs smoothly and efficiently, providing vital support to recruiters and HR teams. Recruiting Administrators may also assist with onboarding new hires and maintaining compliance with hiring policies.

What are the key skills and qualifications needed to thrive as a recruiting administrator?

To thrive as a Recruiting Administrator, you need strong organizational skills, attention to detail, and knowledge of recruitment processes, typically supported by a degree in human resources or a related field. Familiarity with applicant tracking systems (ATS), HRIS software, and scheduling tools is commonly required. Excellent communication, multitasking, and problem-solving abilities help you manage candidate interactions and support hiring teams effectively. These skills ensure smooth recruitment operations, timely candidate processing, and a positive hiring experience for both candidates and staff.

What are some common challenges recruiting administrators face when managing multiple job openings simultaneously?

Recruiting Administrators often juggle several job openings at once, which requires strong organizational skills and the ability to prioritize tasks effectively. One common challenge is maintaining clear communication with both candidates and hiring managers to prevent delays or misunderstandings during the recruitment process. Additionally, tracking application statuses and ensuring compliance with hiring policies can be demanding, especially during high-volume recruitment periods. Proficiency with applicant tracking systems and collaborative tools helps streamline these tasks and enhance overall efficiency.

What is the difference between Recruiting Administrator vs HR Coordinator?

AspectRecruiting AdministratorHR Coordinator
Primary FocusManaging recruitment processes, scheduling interviews, maintaining candidate recordsSupporting HR functions, employee relations, onboarding, and policy implementation
Required CredentialsTypically high school diploma or associate degree; HR or recruiting certifications are a plusHigh school diploma or bachelor’s degree; HR certifications beneficial
Work EnvironmentRecruitment agencies, corporate HR departments, staffing firmsCorporate HR departments, organizations with internal HR teams

While both roles support HR functions, a Recruiting Administrator primarily focuses on the recruitment process, candidate management, and scheduling, whereas an HR Coordinator handles broader HR responsibilities including employee onboarding, relations, and policy support. The roles often overlap but differ in scope and daily tasks.

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Recruiting Administrator jobs near you
Infographic showing various Recruiting Administrator job openings in the United States as of August 2026, with employment types broken down into 82% Full Time, 13% Part Time, and 5% Contract. Highlights an 90% Physical, 2% Hybrid, and 8% Remote job distribution, with an average salary of $53,150 per year, or $25.6 per hour.

Legal Recruiting Admin Coordinator

Polsinelli

Chicago, IL • On-site

$80K - $95K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 10 days ago

Key responsibilities

  • Support lateral attorney and law student recruiting by entering candidate information, maintaining candidate records, and updating candidate status in the applicant tracking system.

  • Coordinate candidate screening and interview processes, including scheduling, communication, and monitoring virtual and in-person interviews.

  • Assist with onboarding activities for lateral attorney hires and support the Summer Associate Program, including event organization and law school outreach.

Job description

Polsinelli does not accept unsolicited resumes from search firms or agencies. Please, no phone calls or emails.
At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!
Polsinelli is searching for a Legal Recruiting Admin Coordinator to support lateral attorney recruiting and law school engagement for the firm. The Legal Recruiting Admin Coordinator will interact regularly with the Legal Recruiting Team, attorneys, candidates, external recruiters, and be a proactive representative of the firm. A successful candidate will have strong interpersonal, verbal and written communication, time management and organizational skills. Additional skill sets include the ability to exercise sound judgment and professionalism, demonstrated experience working both independently as well as collaboratively as part of a team, and the ability to prioritize workload to manage multiple responsibilities. This position will be in one of the following offices: Kansas City, St. Louis, or Chicago.
CORE RESPONSIBILITIES
  • Support lateral attorney and law student recruiting by entering candidate information, maintaining candidate records and status updates in the applicant tracking system (ViRecruit), and applicable candidate trackers on a daily basis.
  • Coordinate candidate screening and full round interviews, including scheduling and related communications with candidates, interviewers, and external recruiters.
  • Monitor virtual interviews (through Zoom).
  • For in-person/in-office interviews, coordinate conference room reservations, including video conferences, across time zones, and when applicable, greet candidates upon arrival and escort them to the conference room.
  • Draft and distribute meeting invitations for lateral candidate discussions, preparation calls, and other recruiting-related meetings; attend candidate preparation calls, take detailed notes, and prepare draft summaries for review and distribution to relevant stakeholders.
  • Monitor, collect, and follow up on interviewer feedback throughout the recruiting process and maintain accurate candidate status information.
  • Maintain lateral candidate and recruiting matter folders in iManage, ensuring materials are organized and current.
  • Draft correspondence and notifications to support the candidate offer process.
  • Assist with onboarding activities for lateral attorney hires, including coordinating information and communications with candidates and internal stakeholders.
  • Assists the recruiting for and the running of the Summer Associate Program in various offices including, but not limited to, providing support to the Recruiting Committee in assigned office(s), facilitating law school job fairs, scheduling on-campus interviewing, developing relationships with law school career services departments and organizing/attending outreach events to enhance the firm's brand at target law schools as needed.
  • Collaborate with and support the members of the Legal Recruiting team.
  • Conduct research projects and other special assignments, as requested.
  • Maintain a high level of confidentiality at all times.
QUALIFICATIONS
  • Bachelor's degree required.
  • A minimum of two (2) years of legal recruiting experience. Experience with an Applicant Tracking System (viRecruit, LawCruit, or equivalent) is preferred.
  • A minimum of three (3) years in previous law firm (or equivalent professional) experience is preferred.
  • Must have strong proficiency with Microsoft Outlook, Word, Excel, and PDF software (Kofax PDF or Adobe equivalent) and possesses the aptitude to learn other applications as defined by department needs.

The budgeted salary range for this position is $80,000 - $95,000.
As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.
Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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