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Recruiting Scheduler Jobs (NOW HIRING)

HDR

Recruiting Scheduler/Coordinator

Irvine, CA · On-site

$21.50 - $28.75/hr

We are seeking a detail-oriented and highly organized Recruiting Scheduler/Coordinator to join our global Talent Acquisition team. In this role, you will be responsible for coordinating the logistics ...

HDR

Recruiting Scheduler/Coordinator

Omaha, NE · On-site

$19.25 - $25.50/hr

We are seeking a detail-oriented and highly organized Recruiting Scheduler/Coordinator to join our global Talent Acquisition team. In this role, you will be responsible for coordinating the logistics ...

HDR

Recruiting Scheduler/Coordinator

Omaha, NE · On-site

$19.25 - $25.50/hr

We are seeking a detail-oriented and highly organized Recruiting Scheduler/Coordinator to join our global Talent Acquisition team. In this role, you will be responsible for coordinating the logistics ...

Synergy HomeCare

Scheduler

Westwood, MA

Recruiter/Scheduler Synergy Homecare of Greater Boston is looking for a Recruiter/Scheduler to join our team in our Westwood office. The Recruiter is responsible for creating strategic staffing ...

Synergy Homecare

Scheduler

Westwood, MA · On-site

The Recruiter is responsible for creating strategic staffing approaches to attract a wide pool of ... Administrative duties - Schedule interviews, draft questions, attend job fairs and other recruiting ...

TARA SURYA, LLC

Scheduler

Bellingham, MA · On-site

The Recruiter is responsible for creating strategic staffing approaches to attract a wide pool of ... Administrative duties - Schedule interviews, draft questions, attend job fairs and other recruiting ...

Aston Carter

Recruiter

Sheboygan Falls, WI · On-site

$30 - $36/hr

Full cycle recruiting * Scheduling coordinating * Resume screening * Phone Screens * Recruitment * Written and verbal skills * Human resources * Full cycle * Microsoft Office Additional Skills ...

STRM Recruiting

Scheduler

Boise, ID

$95K - $125K/yr

The Construction Scheduling Engineer will work within the Scheduling department and will report to the Scheduling Manager. They will work closely with Superintendents and Construction Managers to ...

Robert Half

Recruiting Coordinator

Tarrytown, NY · On-site

$24 - $29/hr

Responsibilities: • Coordinate interviews across multiple calendars and plan logistics accordingly. • Maintain recruiting workflows within the applicant tracking system and keep scheduling ...

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Recruiting Scheduler information

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$13

$22

$58

How much do recruiting scheduler jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for recruiting scheduler in the United States is $22.21, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $21.15 per hour, depending on experience, location, and employer.

What is the difference between Recruiting Scheduler vs Recruiting Coordinator?

AspectRecruiting SchedulerRecruiting Coordinator
Primary RoleScheduling interviews and coordinating candidate appointmentsManaging the recruitment process, candidate communication, and administrative tasks
Required SkillsOrganizational skills, calendar management, basic HR knowledgeCommunication, multitasking, HR and recruitment knowledge
Work EnvironmentOffice-based, HR or recruiting departmentsOffice-based, HR or recruiting departments
CertificationsNone typically required, HR or admin certifications beneficialHR certifications preferred, recruiting experience valued

While both roles support the recruitment process, a Recruiting Scheduler primarily focuses on scheduling and coordinating interviews, ensuring smooth logistics. A Recruiting Coordinator handles broader administrative tasks, candidate communication, and overall recruitment support. The roles often overlap but differ in scope and responsibilities.

What are some common challenges Recruiting Schedulers face when coordinating interviews, and how can they overcome them?

Recruiting Schedulers often encounter challenges such as last-minute candidate or interviewer availability changes, managing multiple time zones, and balancing high volumes of scheduling requests. To overcome these obstacles, strong organizational skills, clear communication, and proficiency with scheduling tools like applicant tracking systems and shared calendars are essential. Proactively confirming appointments and maintaining flexibility can help ensure a smooth interview process and a positive experience for both candidates and hiring teams.

What are recruiting schedulers?

Recruiting schedulers are professionals responsible for coordinating and managing the logistics of interviews and recruitment processes within an organization. They work closely with recruiters, candidates, and hiring managers to schedule interviews, send calendar invites, and ensure that all parties have the necessary information. Their role is crucial for keeping the hiring process organized, running smoothly, and ensuring a positive candidate experience. In addition to scheduling, they may also handle travel arrangements, interview feedback collection, and support other administrative tasks related to recruitment.

What are the key skills and qualifications needed to thrive as a Recruiting Scheduler, and why are they important?

To thrive as a Recruiting Scheduler, you need strong organizational skills, attention to detail, and experience with calendar management, often supported by a background in human resources or administration. Familiarity with applicant tracking systems (ATS), scheduling tools like Outlook or Google Calendar, and video conferencing platforms is typically required. Excellent communication, problem-solving abilities, and a customer-service mindset are standout soft skills for this role. These capabilities ensure efficient interview coordination, a positive candidate experience, and seamless collaboration between recruiters and hiring teams.
More about Recruiting Scheduler jobs
What cities are hiring for Recruiting Scheduler jobs? Cities with the most Recruiting Scheduler job openings:
What states have the most Recruiting Scheduler jobs? States with the most job openings for Recruiting Scheduler jobs include:
What job categories do people searching Recruiting Scheduler jobs look for? The top searched job categories for Recruiting Scheduler jobs are:
What are popular job titles related to Recruiting Scheduler jobs? For Recruiting Scheduler jobs, the most frequently searched job titles are:
Recruiting Scheduler jobs near you
Infographic showing various Recruiting Scheduler job openings in the United States as of May 2026, with employment types broken down into 73% Full Time, 21% Part Time, and 6% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $46,204 per year, or $22.2 per hour.
Recruiting Scheduler/Coordinator

Recruiting Scheduler/Coordinator

HDR

Irvine, CA • On-site

$21.50 - $28.75/hr

Other

Posted 21 days ago

HDR rating

9.1

Company rating: 9.1 out of 10

Based on 55 frontline employees who took The Breakroom Quiz

20th of 352 rated engineering

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Watch Our Story:' https://www.hdrinc.com/our-story' 
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. 
We are seeking a detail-oriented and highly organized Recruiting Scheduler/Coordinator to join our global Talent Acquisition team. In this role, you will be responsible for coordinating the logistics for interview scheduling within a specific region, past/current candidate outreach, and other support for the recruitment team. You'll play a key role in helping HDR attract and engage top talent worldwide.

Responsibilities:

  • Coordinate and schedule interviews (phone, virtual, and in-person) for candidates across a specific geographic region.
  • Work closely with recruiters, hiring managers, and HR staff to align schedules and confirm interview logistics.
  • Communicate clearly and professionally with candidates, ensuring they have the information they need to navigate the interview process.
  • Utilize applicant tracking systems (ATS) and internal tools to manage and track interview schedules and communications.
  • Anticipate and resolve scheduling conflicts and changes quickly and efficiently.
  • Provide timely updates and confirmations to all stakeholders.
  • Ensure a consistently positive candidate experience aligned with HDR's employer brand.
  • Support administrative aspects of the recruitment process, such as calendar management, travel coordination, and follow-up communication.
  • Occasionally, this role may assist the recruiting support team in the preparation of offer letters, processing background check processes and other details related to the hiring process.
  • Conduct comprehensive reference checks.
  • Work with Recruiters and hiring managers to create LinkedIn posts.
  • Manage talent pipelines requisitions to help identify potential candidates.  This will include contacting candidates to gauge their interest and location preferences. Partner with Recruiters within the region to help move the candidates forward in the process.
  • Mine the ATS for past candidates and reach out to gauge potential interest in HDR.
  • Help ensure compliance with HDR's hiring processes and documentation standards.

Preferred Qualifications:

  • Experience in a global organization and/or knowledge of international hiring logistics.
  • Experience working across multiple time zones
  • Familiarity with video conferencing tools (MS Teams, etc.).
  • Bachelor's degree
  • Passion for providing excellent service to internal and external stakeholders.
     

#LI-JC8

Required Qualifications
  • High School diploma or equivalent
  • A minimum of 1 years related experience
  • Ability to communicate professionally with all levels of employees
  • Excellent written and oral communication skills are necessary to produce and deliver high-quality correspondence
  • Proficient with MS Office
  • Ability to prioritize and handle multiple tasks in a fast-paced environment
  • Self-motivated, well-organized and detail-oriented
  • Ability to handle confidential information
  • Presents numerical data effectively and is able to read and interpret written information
  • Ability to prioritize and plan work activities, use time efficiently and develop realistic action plans
  • Demonstrates accuracy and thoroughness and monitors own work to ensure quality
  • Clerical background in a Human Resources-type position helpful
  • An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

What HDR employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

HDR logo

About HDR

Sourced by ZipRecruiter

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists.

Industry

Specialized design services

Company size

5,001 - 10,000 Employees

Headquarters location

Omaha, NE, US

Year founded

1917

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