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Recruiting Scheduler Jobs (NOW HIRING)

Purple Cow Recruiting

Recruiting Specialist

Maryville, TN · On-site

$18/hr

... Schedule interviews Guide candidates through the hiring process Maintain consistent communication ... Direct recruiting experience is highly relevant, but the source guidance also allows adjacent ...

ThyssenKrupp

Recruiting

Southfield, MI · On-site

$18.50 - $24.75/hr

Recruiting Coordinator NEW ROLE!! Southfield, MI (Hybrid - 3 Days Onsite) Help Build the Future of ... Schedule interviews and coordinate calendars between candidates and hiring teams. * Send interview ...

Epic HR LLC

Be Seen First

Recruiter

Fontana, CA · On-site

$30 - $35/hr

Recruiter Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m. (1-hour unpaid lunch) Pay Rate: 30-35$ per hour Essential Duties and Responsibilities: * Manage full-cycle recruitment efforts for ...

SuperbTech

Recruiting Coordinator

Plano, TX · On-site

$25 - $28/hr

Recruiting Coordinator Location: Plano, TX Job Type ... Contract, approximately 8 months, with potential extension Schedule: Monday through Friday ...

Gecko Robotics, Inc

Recruiting Coordinator

Pittsburgh, PA · On-site

$19.50 - $26/hr

As a Recruiting Coordinator, you'll be the operational backbone of our hiring process and often the ... Schedule and facilitate a high volume of phone, video, and onsite interviews, for multiple ...

SuperbTech

Recruiting Coordinator

Plano, TX · Hybrid

$18.75 - $25/hr

Recruiting Coordinator Location: Plano, TX Job Type ... Contract, approximately 8 months, with potential extension Schedule: Monday through Friday ...

MrBeast

Recruiting Coordinator

Greenville, NC

$19.25 - $25.75/hr

This role is critical to keeping recruiting operations running smoothly-owning scheduling, coordination, systems accuracy, and communication across multiple stakeholders. You'll partner closely with ...

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Recruiting Scheduler information

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How much do recruiting scheduler jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for recruiting scheduler in the United States is $22.21, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $21.15 per hour, depending on experience, location, and employer.

What is the difference between Recruiting Scheduler vs Recruiting Coordinator?

AspectRecruiting SchedulerRecruiting Coordinator
Primary RoleScheduling interviews and coordinating candidate appointmentsManaging the recruitment process, candidate communication, and administrative tasks
Required SkillsOrganizational skills, calendar management, basic HR knowledgeCommunication, multitasking, HR and recruitment knowledge
Work EnvironmentOffice-based, HR or recruiting departmentsOffice-based, HR or recruiting departments
CertificationsNone typically required, HR or admin certifications beneficialHR certifications preferred, recruiting experience valued

While both roles support the recruitment process, a Recruiting Scheduler primarily focuses on scheduling and coordinating interviews, ensuring smooth logistics. A Recruiting Coordinator handles broader administrative tasks, candidate communication, and overall recruitment support. The roles often overlap but differ in scope and responsibilities.

What are some common challenges recruiting schedulers face when coordinating interviews, and how can they overcome them?

Recruiting Schedulers often encounter challenges such as last-minute candidate or interviewer availability changes, managing multiple time zones, and balancing high volumes of scheduling requests. To overcome these obstacles, strong organizational skills, clear communication, and proficiency with scheduling tools like applicant tracking systems and shared calendars are essential. Proactively confirming appointments and maintaining flexibility can help ensure a smooth interview process and a positive experience for both candidates and hiring teams.

What qualifications do I need to be a recruiting scheduler?

A recruiting scheduler typically needs a high school diploma or equivalent, strong organizational and communication skills, and experience with scheduling tools or applicant tracking systems. Knowledge of human resources processes and the ability to manage multiple priorities are also important for success in this role.

What is a recruiting scheduler?

Recruiting schedulers are professionals responsible for coordinating and managing the logistics of interviews and recruitment processes within an organization. They work closely with recruiters, candidates, and hiring managers to schedule interviews, send calendar invites, and ensure that all parties have the necessary information. Their role is crucial for keeping the hiring process organized, running smoothly, and ensuring a positive candidate experience. In addition to scheduling, they may also handle travel arrangements, interview feedback collection, and support other administrative tasks related to recruitment.

What are the key skills and qualifications needed to thrive as a recruiting scheduler, and why are they important?

To thrive as a Recruiting Scheduler, you need strong organizational skills, attention to detail, and experience with calendar management, often supported by a background in human resources or administration. Familiarity with applicant tracking systems (ATS), scheduling tools like Outlook or Google Calendar, and video conferencing platforms is typically required. Excellent communication, problem-solving abilities, and a customer-service mindset are standout soft skills for this role. These capabilities ensure efficient interview coordination, a positive candidate experience, and seamless collaboration between recruiters and hiring teams.
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Recruiting Scheduler jobs near you
Infographic showing various Recruiting Scheduler job openings in the United States as of August 2026, with employment types broken down into 82% Full Time, 14% Part Time, and 4% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $46,204 per year, or $22.2 per hour.

Futures Recruiting Coordinator

HITT Contracting, Inc.

Falls Church, VA • On-site

$21.25 - $28.50/hr

Full-time

Medical, Dental, Vision, Retirement

Re-posted 9 days ago

Job description

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.
Futures Recruiting Coordinator
Job Description:
HITT Contracting is seeking a highly organized and detail-oriented Recruiting Coordinator to support our campus recruiting team and help drive a consistent, high-quality experience for early career talent across the business. This role is based on site in our Falls Church, VA headquarters.
As HITT continues to grow across markets and invest in the next generation of construction leaders, our Futures Program plays a critical role in building a sustainable pipeline of early career talent through our internship program and entry-level Project Engineer and Site Engineer hiring. This position is a key investment in strengthening the operational foundation of our early career recruiting efforts by ensuring recruiting processes run smoothly, university recruiting initiatives are executed with consistency, and candidates have an exceptional experience.
The Recruiting Coordinator will provide centralized support for the Futures Program team, partnering closely with recruiters, hiring managers, university partners, and business leaders across our 16 offices nationwide. This role is responsible for coordinating recruiting activities, supporting campus engagement initiatives, maintaining recruiting systems and reporting, and executing programs that strengthen HITT's early career talent pipeline.
The ideal candidate is highly organized, proactive, and service-oriented, with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment. You take pride in execution, anticipate needs before they arise, and bring a thoughtful, solutions-oriented approach to supporting candidates, university partners, and internal stakeholders.
Responsibilities
Candidate Experience & Recruiting Coordination
  • Coordinate and schedule interviews for internship, Project Engineer, and Site Engineer candidates across multiple offices, time zones, and hiring managers
  • Serve as a primary point of contact for candidates throughout the interview process, ensuring a professional, timely, and engaging experience
  • Manage interview logistics, including calendars, interview materials, and candidate communications
  • Coordinate offer process activities, including documentation, onboarding pass off, and system updates
  • Ensure clear communication and alignment between candidates, recruiters, hiring managers, and Futures Program stakeholders

Campus Engagement & Program Support
  • Help coordinate logistics for career fairs, information sessions, networking events, office visits, classroom presentations, and other university recruiting activities
  • Maintain recruiting calendars, campus contacts, event registrations, and annual recruiting schedules
  • Partner with recruiters to support relationships with target schools, career centers, faculty, and student organizations
  • Coordinate recruiting materials, promotional items, branded merchandise, and event resources
  • Support planning and execution of internship recruiting, early career hiring initiatives, and Futures Program events

Recruiting Operations & Analytics
  • Maintain accurate candidate data and activity tracking within the applicant tracking system (Workday)
  • Support the creation, opening, and maintenance of requisitions in Workday
  • Maintain recruiting templates, interview guides, communications, and program resources
  • Prepare recurring reports on pipeline activity, hiring progress, event participation, internship conversion, and university engagement
  • Support ad hoc reporting and analysis requests from Recruiting and HR leadership
  • Help ensure adherence to recruiting processes, compliance requirements, and data integrity standards

Innovation & Continuous Improvement
  • Research emerging trends in university recruiting, candidate engagement, recruiting technology, and employer branding to identify opportunities for the Futures Program
  • Recommend ideas that enhance recruiting operations, strengthen HITT's employer brand, and create meaningful experiences for early career talent
  • Partner with Recruiting leaders and Marketing to support campus recruiting campaigns
  • Gather candidate feedback and recruiting insights to evaluate recruiting events and identify opportunities for continuous improvement

Qualifications
  • Bachelor's degree preferred
  • 2+ years of experience in recruiting coordination, university recruiting, HR, recruiting operations, event coordination, project coordination, or administrative support
  • Strong organizational skills and exceptional attention to detail
  • Proven ability to manage multiple priorities and deadlines with accuracy and efficiency
  • Experience coordinating events, career fairs, or large-scale initiatives preferred
  • Experience working with data, reporting, or metrics tracking preferred
  • Strong Excel skills and comfort working with data sets and reports
  • Experience with an applicant tracking system required with Workday experience strongly preferred
  • Excellent communication and interpersonal skills with a strong customer service mindset
  • Curiosity and a continuous improvement mindset with the ability to identify opportunities to enhance recruiting operations and candidate engagement
  • High level of professionalism, discretion, and follow-through
  • Proactive, resourceful, and solutions-oriented approach to problem-solving
  • High level of professionalism, discretion, and follow-through

In accordance with Virginia Senate Bill 215 (SB 215), the base salary range for this position is:
$67,000.00 - $87,000.00
Compensation in other cities and states may vary. HITT Contracting offers a competitive total benefits and compensation package including performance-based bonuses, premium health care coverage including vision and dental, employer-matched 401(k), wellness reimbursement program, paid holidays and time-off, and other voluntary benefits and leave types. The determination of salary is based on the candidate's individual professional experience, qualifications, education, skills, and training.
HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.

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