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Records Management Jobs (NOW HIRING)

C3EL

Records Management Specialist - Mid

Washington, DC · On-site

Records Management Specialist - Mid Location: Washington, DC (Due to the nature of the work and contract requirements, U.S. Citizenship is required.) Description: C3EL is seeking a Records Management ...

Leidos

Records Management Analyst- Journeyman

Bethesda, MD · On-site

$73K - $132K/yr

Seeking a Records Management Analyst to support the Records Management Group (RMG) for a US government customer. This person will ensure the RMG follows the Federal Records Management Act and all ...

LanceSoft Inc

Records Management II

Andover, MA

Track entry and verification of records to ensure completeness Perform entry and verification of data to ensure accuracy of data Assist with extracting, analyzing and summarizing data for GMP reports ...

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Records Management information

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$35K

$75.2K

$133K

How much do records management jobs pay per year?

As of Jun 6, 2026, the average yearly pay for records management in the United States is $75,181.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,000.00 and $94,000.00 per year, depending on experience, location, and employer.

What is records management?

Records management is the process of systematically controlling the creation, receipt, maintenance, use, and disposal of records within an organization. It ensures that important information is properly organized, easily accessible, and preserved for legal, regulatory, or historical purposes. Good records management helps organizations operate efficiently, comply with regulations, and reduce risks associated with lost or mismanaged information.

What is the difference between Records Management vs Data Entry Clerk?

AspectRecords ManagementData Entry Clerk
CredentialsTypically requires knowledge of records policies, certifications like Certified Records Manager (CRM), or related trainingOften requires basic computer skills, high school diploma or equivalent, and familiarity with data entry software
Work EnvironmentOffice settings, archives, or digital storage systemsOffice environments, data centers, or remote work
Industry UsageUsed across industries for managing physical and digital recordsCommon in administrative, healthcare, and retail sectors for inputting data

While both roles involve handling information, Records Management focuses on organizing, maintaining, and securing records according to policies, whereas Data Entry Clerks primarily input data into systems. Understanding these differences helps in choosing the right career path or job search focus.

What are the key skills and qualifications needed to thrive as a Records Management professional, and why are they important?

To thrive as a Records Management professional, you need strong organizational skills, attention to detail, and a solid understanding of records retention policies, often supported by a relevant degree or certification such as CRM (Certified Records Manager). Familiarity with electronic records management systems (ERMS), document imaging software, and information governance tools is typically required. Excellent communication, discretion, and problem-solving abilities help ensure accurate handling and secure storage of sensitive information. These skills are vital for maintaining compliance, safeguarding data, and supporting efficient access to critical business records.

What are some common challenges faced in a Records Management role, and how can they be addressed?

Professionals in Records Management often encounter challenges such as maintaining compliance with evolving privacy regulations, organizing large volumes of both digital and physical records, and ensuring secure access to sensitive information. Staying updated with legal requirements and implementing standardized classification systems can help mitigate these issues. Collaborating closely with IT and legal departments is also essential to ensure secure storage, effective retrieval, and proper disposal of records according to company policies.
More about Records Management jobs
What cities are hiring for Records Management jobs? Cities with the most Records Management job openings:
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What states have the most Records Management jobs? States with the most job openings for Records Management jobs include:
What job categories do people searching Records Management jobs look for? The top searched job categories for Records Management jobs are:
Records Management jobs near you
Infographic showing various Records Management job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 3% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $75,181 per year, or $36.1 per hour.

Records Management Technician

Potawatomi Federal Solutions

Independence, MO • On-site

$17 - $24/hr

Full-time

Posted 25 days ago

Job description

Records Management Technician (RMT 1)

Location: Independence, MO

Employment Class: Regular Full Time   

Status: Non-Exempt Hourly

Reports To: Site/Alternate Manager   

Rate of Pay: $17.89 (Base Rate) $6.30 (H&W)

Other: Must become member of United Steelworkers, Local Union 13

Position Summary: 

Advancia Technologies, LLC (a federal government contractor) is seeking qualified Records Management Technicians who will perform the following:
General Description/Purpose:
  • Files and/or refiles documents into existing file folders.
  • Completes information searches of multiple active file folders.
  • Performs file merges.
  • Works with others to accurately perform tasks of destruction of files in accordance with the Standard Operating Procedures (SOP).
  • Relocates, refiles portions of/or entire active files, boxes and/or folders to new locations.
  • Arranges folders in batches with appropriate annotations preparing folders for quality control review and refiling.
  • Reviews boxes of folders previously batched for accuracy, quality control and preparing for final refiling.
  •  Consecutively (sequencing) numbers boxes or folders with guidelines provided.
  • Prepares folders into boxes for shipment.
  • Completes Continuing Disability Review (CDR) recall, processing and shipping.
  • Processes and distributes mail, completes processes and delivers reports.
  • Perform updates to Computerized Tracking System (CTS) for records accountability and maintenance purpose.
  • Reallocating folders across boxes for purposes of recovering useful space in accordance with the SOP for Compaction/ Expansion.
  • Complete inventory on folder boxes in accordance with the Validation SOP.
  • Complete UPS pack and seal duties and when appropriate function UPS shipment station.
  • Copying material from Social Security Administration (SSA) folders for the purpose of mailing or faxing to the appropriate field offices.
  • Request folders using the Supplemental Security Income (SSI) Computerized Tracking System.
  •  Process outgoing SSI folders and perform appropriate paperwork and filing.
  • Perform Sorting by filing boxes in ascending SSN order in accordance with the SOP.
  • Properly monitor and/or dispose of Personally Identifiable Information (PII) in accordance with the SOP.
  • Completes Dock work and palletizing of folder boxes in accordance with the SOP.

Move full boxes using warehouse equipment:
  • Box Build and/or break down when needed.
  • Box paint when needed.
  • Perform Quality Control (QC) Reviews during operational need and in accordance with the SOP.
  • Other duties as assigned by the supervisor or management.

Work Schedule:
  • Normal scheduled work week is Monday through Friday 7:00 – 3:30 pr 8:00 – 4:30, however position may occasionally require morning, availability any day of the week 
  • Hourly employees: generally scheduled for 40 hours; overtime hours may be required based on the needs of the company 

Knowledge, Skills & Abilities:  
  • Ability to apply basic mathematical concepts such as adding, subtracting, multiplying, dividing, sequencing and knowledge of weights and measures. 
  • Ability to communicate and work in team environment.
  • Ability to work with minimal supervision.
  • Ability to maintain accuracy of less than one percent error rate for data and or file operations.
  • Ability to cross train in all areas of the site location.

Qualifications:
  • Must meet standards of Post Offer Essential Functions (POET), which includes a drug test. As well as a basic sequencing test. 
  •  Two to three years of working experience preferred.
  • High School graduate or GED equivalent.
  • Read, write and communicate using English language sufficient to perform job functions (Other preferences will be given for special language skills when there is a business need).
  • Membership with the United Steelworkers, Local Union 13. 
  • Applicants must pass pre-employment background check(s) and security clearance and may be rejected if an interview or background check reveals that the applicant has been convicted of a felony or offense against property such as receipt of stolen property, larceny, embezzlement, burglary or similar convictions.

Physical Job Requirements:
  • Ability to move throughout all areas of the site location.
  • Stand and/or sit continuously and perform job functions for a full shift with meal break.
  • Ability to push and pull loaded carts approximately 1 mile.
  • Frequent handling of folders. Grasping, pulling, lifting, scooping, etc.
  • Working safe requires the ability to use both hands.
  • Frequent overhead lifting of 35 lbs or less.
  • 10 keying and data entry.
  •  Physically able to stand, bend, stoop, kneel, reach, twist, lift, push, pull, climb, balance, crouch, handle and move items weighing up to 50 pounds without assistance.
  • Visual acuity corrected to perform job functions. Ability to distinguish color to perform job functions.

Environmental Concerns:
  • Normally subjected to inside (cave) environmental conditions.
  • Use of carts, stools, elevators, conveyors, pallet jacks, and pallet lifts.
  • Footwear must be closed toe and closed heel with a non-slip surface.
  • Walking several miles per day is routine.
  • Company provided uniform, shirt and SSA badge.

Performance Standards:
  •  Responsible for conforming to safety standards and wearing clean, ‘uniform provided’ attire and will be well groomed at all times.
  •  Comply with performance criteria, standards of conduct, discipline and discharge procedures contained in company Policy and Procedures Manual.
  • Must be able to perform the job responsibilities, with or without reasonable accommodation.
  • Must meet all Performance Evaluation standards applicable to job. 

Advancia Technologies LLC is an equal opportunity employer. Advancia Technologies LLC does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, marital status or any other characteristic protected by law.