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Records Management Jobs in California (NOW HIRING)

Inland Respite Inc

Records Management Clerk

Corona, CA · On-site

$21 - $24/hr

Records Management Clerk Department: Standards and Compliance Reports To: Compliance Manager Classification: Non-Exempt Location: Location: Corona, California | Full-Time | Travel: Occasional ...

City of Oceanside, CA

Records Manager

Oceanside, CA · On-site

$87K - $116K/yr

Training staff on records management policies, document imaging software, and records retrieval procedures * Supervising staff, assigning work, evaluating performance, and improving operational ...

City of Oceanside

Records Manager

Oceanside, CA

$87K - $116K/yr

... management, document imaging, archives, and records retention programs. This position will manage the City's records management and imaging operations, oversee off-site records storage and archival ...

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Showing results 1-20

All JobsRecords Management JobsRecords Management Jobs in California

Records Management information

See California salary details

$34.5K

$74.2K

$131.3K

How much do records management jobs pay per year?

As of Aug 1, 2026, the average yearly pay for records management in California is $74,196.00, according to ZipRecruiter salary data. Most workers in this role earn between $48,400.00 and $92,800.00 per year, depending on experience, location, and employer.

What is records management?

Records management is the process of systematically controlling the creation, receipt, maintenance, use, and disposal of records within an organization. It ensures that important information is properly organized, easily accessible, and preserved for legal, regulatory, or historical purposes. Good records management helps organizations operate efficiently, comply with regulations, and reduce risks associated with lost or mismanaged information.

What is the difference between Records Management vs Data Entry Clerk?

AspectRecords ManagementData Entry Clerk
CredentialsTypically requires knowledge of records policies, certifications like Certified Records Manager (CRM), or related trainingOften requires basic computer skills, high school diploma or equivalent, and familiarity with data entry software
Work EnvironmentOffice settings, archives, or digital storage systemsOffice environments, data centers, or remote work
Industry UsageUsed across industries for managing physical and digital recordsCommon in administrative, healthcare, and retail sectors for inputting data

While both roles involve handling information, Records Management focuses on organizing, maintaining, and securing records according to policies, whereas Data Entry Clerks primarily input data into systems. Understanding these differences helps in choosing the right career path or job search focus.

What are the key skills and qualifications needed to thrive as a Records Management professional, and why are they important?

To thrive as a Records Management professional, you need strong organizational skills, attention to detail, and a solid understanding of records retention policies, often supported by a relevant degree or certification such as CRM (Certified Records Manager). Familiarity with electronic records management systems (ERMS), document imaging software, and information governance tools is typically required. Excellent communication, discretion, and problem-solving abilities help ensure accurate handling and secure storage of sensitive information. These skills are vital for maintaining compliance, safeguarding data, and supporting efficient access to critical business records.

What are some common challenges faced in a Records Management role, and how can they be addressed?

Professionals in Records Management often encounter challenges such as maintaining compliance with evolving privacy regulations, organizing large volumes of both digital and physical records, and ensuring secure access to sensitive information. Staying updated with legal requirements and implementing standardized classification systems can help mitigate these issues. Collaborating closely with IT and legal departments is also essential to ensure secure storage, effective retrieval, and proper disposal of records according to company policies.
What are the most commonly searched types of Records Management jobs in California? The most popular types of Records Management jobs in California are:
What are popular job titles related to Records Management jobs in California? For Records Management jobs in California, the most frequently searched job titles are:
What job categories do people searching Records Management jobs in California look for? The top searched job categories for Records Management jobs in California are:
What cities in California are hiring for Records Management jobs? Cities in California with the most Records Management job openings:
Records Management jobs near you
Infographic showing various Records Management job openings in California as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $74,196 per year, or $35.7 per hour.

Records Management Clerk

Inland Respite Inc

Corona, CA • On-site

$21 - $24/hr

Full-time

Posted 15 days ago

Job description

Now Hiring: Records Management Clerk

Department: Standards and Compliance
Reports To: Compliance Manager
Classification: Non-Exempt
Location: Location: Corona, California | Full-Time | Travel: Occasional

Position Summary:

The Records Management Clerk is responsible for organizing, maintaining, safeguarding, and retrieving organizational records in both physical and digital formats. This role ensures that records are accurate, complete, compliant with internal policies and external regulations, and accessible to authorized personnel.

Key Responsibilities:

  1. File, scan, index, and categorize documents according to standard record management practices.

  2. Maintain physical and electronic filing systems.

  3. Ensure timely retrieval of records.

  4. Perform routine audits of records.

  5. Enter records data into document management systems.

  6. Update logs, inventories, and retention schedules.

  7. Prepare and organize new files and archival materials.

  8. Maintain training records and certification tracking logs in appropriate systems.

  9. Order, track and update required federal and state labor law postings and renewals.

  10. Follow policies and regulations for handling, retention, and destruction of records.

  11. Support implementation of retention schedules.

  12. Prepare records for secure destruction.

  13. Maintain confidentiality of sensitive information.

  14. Monitor access to files to ensure authorization.

  15. Safeguard files from loss, damage, or unauthorized access.

  16. Respond to record requests within 24 hours unless they are marked as urgent for legal purposes.

  17. Assist with audits and compliance reviews.

  18. Coordinate with other departments as needed.

  19. Perform other related duties as assigned.

Qualifications:

Required:

  1. High school diploma or GED.

  2. 2+ year office administration or records experience.

  3. Proficiency with Microsoft Office and Teams File Management.

  4. Experience with laptop computers, equipment and various applications as are typical in a business environment.

Preferred:

  1. Experience with Electronic Document Management Systems.

  2. Experience with HR or compliance documentation preferred.

  3. Knowledge of retention laws.

Key Competencies:

• Organization and accuracy
• Confidentiality
• Time management
• Customer service
• Problem-solving
• Strong written and verbal communication skills

Work Environment:

• Office or hybrid environment.
• May require lifting up to 25–30 lbs.
• Frequent standing, sitting, scanning, and filing.
• Regular use of hands, fingers, arms for keyboard usage and filing.
• Vision requirements, ability to sit for extended periods of time in front of monitor screens and laptop.
• Ability to travel occasionally between branch offices and record storage facility.

Apply Today!

Join an organization that values innovation, integrity, and service excellence. Submit your application and take the next step in your career with Inland Respite, Inc.

Equal Employment Opportunity Statement:

Inland Respite Inc. is an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other legally protected characteristic in accordance with applicable federal, state, and local laws