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Record Assistant Jobs (NOW HIRING)

Pacs

$19 - $20/hr

Duties may include the following: * Assist in organizing, planning and directing the medical records department in accordance with established policies and procedures. * Assist the Medical Records ...

Phenom People

Patient Records Asst

Saint Louis, MO · On-site

Patient Records Assistant Join the Pre-Admission Center on our flagship academic campus. We are seeking a full-time Patient Records Assistant that enjoys working and helping others. Learning and ...

INNOVATIVE SENIOR SOLUTIONS

Activity Assistant

Americus, GA · On-site

$13.75 - $16.50/hr

Complete client signature sheets on each client's record assist in planning and scheduling volunteers, field trips, devotion and guest speakers, * Ensure each client has completed or updated activity ...

Marquis Home Care

Medical Records Assistant

Albany, NY

$20 - $25/hr

Files/Scans clinical documents in the patient electronic record and back up medical record. * Maintains confidentiality of all information. * Processes time slips to payroll after verification of ...

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Record Assistant information

What are the key skills and qualifications needed to thrive as a Record Assistant, and why are they important?

To thrive as a Record Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database software is typically required. Strong communication, time management, and reliability help ensure smooth coordination and accurate record maintenance. These skills are crucial for maintaining data integrity, supporting workflow efficiency, and ensuring compliance with organizational policies.

What are Record Assistants?

Record Assistants are professionals responsible for organizing, maintaining, and managing records and documents within an organization. Their duties typically include filing, retrieving, and tracking records; ensuring the accuracy and security of documents; and assisting with data entry or record digitization. Record Assistants often work in offices, hospitals, schools, or government agencies, supporting efficient information management and compliance with record-keeping regulations.

What are some typical challenges faced by Record Assistants, and how can they be managed effectively?

Record Assistants often face challenges such as handling large volumes of documents, ensuring accurate data entry, and maintaining confidentiality. Managing these challenges requires strong organizational skills, attention to detail, and adherence to data security protocols. Many organizations use electronic records management systems, so being comfortable with technology and regularly updating skills can help Record Assistants work efficiently and reduce errors.
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Record Assistant jobs near you
Infographic showing various Record Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.
Medical Records Assistant 2

Medical Records Assistant 2

SUNY Downstate Health Sciences University

New York, NY • On-site

Full-time

Posted yesterday

Job description

Medical Records Assistant 2
Job No: 496311
Department: MEDICAL RECORDS
Local Title: Medical Records Assistant 2
Budget Title: Teaching Hospital Medical Records Assistant II
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative, Information Technology
Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.
Bargaining Unit:
UUP
Job Summary:
The Department of Health Information Management at SUNY Downstate Health Sciences University is seeking a full-time TH Medical Records Assistant 2. The successful candidate will:
  • Have strong electronics system experience and good interpersonal skills necessary to address physician and staff.
  • Report to the supervisor of the file room area.
  • Assist with special projects.
  • Be crossed trained in all Health Information Management functions.
  • Work with systems utilized by the alpha scanning system, which are Healthbridge Electronic Medical Records, 3M Chart Tracking System and Clairsol.
  • Ensure strict adherence to security confidentiality guideline of HIPAA.
  • Troubleshoot problems with the scanning system or machine, ensure all papers are right-side up facing in the right direction, reposition pages on the system using arrow correct label with correct Date of Service.
  • Conduct maintenance cleaning system with paper jams and cleaning of the system.
  • Prep chart for the Alpha System Scan inpatient and outpatient papers appropriately for the corresponding medical record.
  • Scan loose material into the Alpha system.
  • Sort and scan emergency room records into the Alpha system.
  • Conduct Master Patient Index / Eagle and 3M search on all emergency room records.
  • Assemble inpatient and outpatient charts.
  • Ensure during the assembly of the medical record(s) patient's identifiers are on each page and each page(s) in an effort to identify all deficiencies according to departmental guidelines.
  • Enter deficiencies associated with the provider(s) into the 3MHISClient/Chart Fact system.
  • Ensure that all charts processed are signed out in the 3MHISClient/ChartFact system to the appropriate unit(s) in the department.
  • Conduct Master Patient Index/ 3M search on all loose papers.
  • View records by attorney, auditors, patients, etc.
  • Provide prompt response to all telephone, fax and walk-in inquires as well as to the Department of Health and other hospital requests for medical information.

Required Qualifications:
  • 1+ year of experience in Health Information Management and comprehensive knowledge of medical terminology.
  • Familiarity with HIPPA.
  • Strong interpersonal, verbal and written communication skills
  • High School Diploma.

Preferred Qualifications:
  • Associate Degree.
  • 2-years of related work experience in a healthcare environment, preferably in Health Information Management.

Work Schedule:
Variable Days; Variable Hours (Full-Time)
Salary Grade/Rank:
SL-1
Salary Range:
Commensurate with experience and qualifications
Executive Order:
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Equal Employment Opportunity Statement:
SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.
Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu
Advertised: April 24, 2024 Eastern Daylight Time
Applications close:
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