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Record Assistant Jobs (NOW HIRING)

County of San Juan (NM)

Recording Assistant

Aztec, NM · On-site

$18.44/hr

... record of documents by scanning and indexing into a specialized computer software application ... system. Assist Elections Division to meet workload and voting period demands. Return original ...

Pacs

Maintain a record of authorized information released from charts/records, i.e., type information ... May be necessary to assist in the evacuation of residents during emergency situations. Work ...

PACS

Medical Records Assistant

Newport Beach, CA · On-site

... Assist in organizing, planning and directing the medical records department in accordance with ... On-the-job training provided in medical record and health information system procedures. Must be ...

Pacs

Medical Records Assistant

Sycamore, IL · On-site

Maintain a record of authorized information released from charts/records, i.e., type information ... May be necessary to assist in the evacuation of residents during emergency situations. Work ...

Pacs

Maintain a record of authorized information released from charts/records, i.e., type information ... May be necessary to assist in the evacuation of residents during emergency situations. Work ...

Marshall University

Records Assistant III

Huntington, WV · On-site

$28K - $37K/yr

Position Information Position Title Records Assistant III Banner Position Number 000900 E-Class CN - Class Nonexempt FT .53 or > Classification Title Records Asst III Department Registrar - MU2030

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Record Assistant information

What jobs make $1,000,000 a year?

While most jobs do not reach a $1,000,000 annual salary, high-level executives such as CEOs, successful entrepreneurs, and certain investment bankers can earn this amount through salaries, bonuses, and stock options. Some specialized roles in finance, technology, and entertainment also have the potential for such earnings, often requiring extensive experience, advanced skills, and significant responsibility.

What are the key skills and qualifications needed to thrive as a Record Assistant, and why are they important?

To thrive as a Record Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database software is typically required. Strong communication, time management, and reliability help ensure smooth coordination and accurate record maintenance. These skills are crucial for maintaining data integrity, supporting workflow efficiency, and ensuring compliance with organizational policies.

What does a records assistant do?

A records assistant is responsible for organizing, maintaining, and retrieving physical or digital records and files. They often use database management software and ensure records are accurate, complete, and accessible for their organization. Attention to detail and organizational skills are essential in this role.

What are Record Assistants?

Record Assistants are professionals responsible for organizing, maintaining, and managing records and documents within an organization. Their duties typically include filing, retrieving, and tracking records; ensuring the accuracy and security of documents; and assisting with data entry or record digitization. Record Assistants often work in offices, hospitals, schools, or government agencies, supporting efficient information management and compliance with record-keeping regulations.

What jobs make 10,000 a month without a degree?

For a Record Assistant, earning $10,000 a month typically requires significant experience, high-level skills, or working in specialized environments such as large recording studios or entertainment companies. Most entry-level roles in this field do not reach that income level without additional expertise or career advancement, but related roles in music production, audio engineering, or management can potentially reach high earnings with experience and industry connections.

What jobs in the US pay 300,000 a year?

For a Record Assistant, earning $300,000 annually is uncommon, as this role typically offers lower salaries. High-paying jobs in the US that can reach or exceed this level include specialized medical professionals like surgeons, anesthesiologists, and certain executive roles such as CEOs or investment bankers, often requiring advanced degrees, extensive experience, and certifications. These positions usually involve significant responsibility, expertise, and long hours.

What are some typical challenges faced by Record Assistants, and how can they be managed effectively?

Record Assistants often face challenges such as handling large volumes of documents, ensuring accurate data entry, and maintaining confidentiality. Managing these challenges requires strong organizational skills, attention to detail, and adherence to data security protocols. Many organizations use electronic records management systems, so being comfortable with technology and regularly updating skills can help Record Assistants work efficiently and reduce errors.
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Record Assistant jobs near you
Infographic showing various Record Assistant job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Recording Assistant

County of San Juan (NM)

Aztec, NM • On-site

$18.44/hr

Full-time

Posted 16 days ago

Job description

Job Summary Under close supervision, assist with clerical duties including recording, indexing and scanning instruments into the system; receive and review various legal documents to determine appropriate categories of action; issues marriage licenses; answer the phone and sort mail; assist the general public in defining requests and searching for documents; register voters and assist during elections. Education and Experience Requirements High School Diploma or general education degree (GED) required and a combination of post-secondary education and/or experience and education totaling two (2) years that meet the knowledge and skill level required of this position. o One (1) year of office experience should come from real estate, legal, accounting, banking, or a County Clerk's office.

Must take the Clerk oath and must be bondable. Ability to speak a second language is preferred but not required. Valid State of New Mexico Driver's License or able to obtain within six (6) months of employment.

Environmental Factors and Conditions/Physical Requirements Work is performed in an office environment; may be subject to repetitive motion such as typing, data entry and vision to monitor; may be subject to extended periods of intense concentration in the review of documents and reports. Noise level is generally moderate. Periodically required to work irregular hours, overtime, evenings, holidays, and weekends, as well as extended regular hours.

Observe black out absence periods, and/or attend irregular job-related meetings or trainings. Occasionally to frequently push, pull or carry containers weighing at minimum twenty-five (25) pounds and up to a maximum of fifty (50) pounds. Work schedule for this position may include working on religious holidays.

Utilize, process, and navigate the County's electronic ERP system as necessary and appropriate based on the needs and requirements of this position. This position may be eligible for an alternative worksite arrangement, in accordance with County policy and at the discretion of the Department Head. Essential Job Functions The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities.

Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Receive legal documents and records from the public. Review and verify a variety of legal documents and records; determine appropriate action to be initiated based upon the content of the documents and applicable laws and regulations.

Prepares correspondence to answer questions regarding documents and actions taken based on information contained in the document and the request received. Greet the public in person and on the phone in a professional manner; assist the public in defining their needs and in searching for documents. Enter computer data from all instruments recorded to create a grantor/grantee index; create permanent record of documents by scanning and indexing into a specialized computer software application program.

Scan all recorded instruments, such as real property documents, marriage licenses, commission meetings, plats, and related documents; ensures accuracy of scanned documents and makes sure they have seals and are in sequence. Answer and sort the mail; process customer's request for records. Re-file microfilm cards.

Issue marriage, kennel, and liquor licenses. Check microfilm permanent roll. Enter data into the computer and prints out reports.

Perform a variety of clerical duties to include utilizing recording, indexing, and scanning instruments to archive documents into the system. Assist Elections Division to meet workload and voting period demands. Return original documents to customers in a timely manner.

Perform other related duties as assigned.

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