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Record Assistant Jobs in Kentucky (NOW HIRING)

Nitelines USA, Inc

Pharmacy Technician

Pine Knot, KY · On-site

$16.75 - $20.25/hr

Line/Restricted Medication cards for AICs as well as filing Medication Administration Records into the Medical Record. * Assist the Pharmacist in preparing unit dose or pre-packaged medications.

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Record Assistant information

What is a record assistant?

Record Assistants are professionals responsible for organizing, maintaining, and managing records and documents within an organization. Their duties typically include filing, retrieving, and tracking records; ensuring the accuracy and security of documents; and assisting with data entry or record digitization. Record Assistants often work in offices, hospitals, schools, or government agencies, supporting efficient information management and compliance with record-keeping regulations.

What are the key skills and qualifications needed to thrive as a record assistant, and why are they important?

To thrive as a Record Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database software is typically required. Strong communication, time management, and reliability help ensure smooth coordination and accurate record maintenance. These skills are crucial for maintaining data integrity, supporting workflow efficiency, and ensuring compliance with organizational policies.

What are some typical challenges faced by record assistants, and how can they be managed effectively?

Record Assistants often face challenges such as handling large volumes of documents, ensuring accurate data entry, and maintaining confidentiality. Managing these challenges requires strong organizational skills, attention to detail, and adherence to data security protocols. Many organizations use electronic records management systems, so being comfortable with technology and regularly updating skills can help Record Assistants work efficiently and reduce errors.

What are the most commonly searched types of Record jobs in Kentucky?

The most popular types of Record jobs in Kentucky are:

What are popular job titles related to Record Assistant jobs in Kentucky?

For Record Assistant jobs in Kentucky, the most frequently searched job titles are:

What job categories do people searching Record Assistant jobs in Kentucky look for?

The top searched job categories for Record Assistant jobs in Kentucky are:

Record Assistant jobs near you
Infographic showing various Record Assistant job openings in Kentucky as of August 2026, with employment types broken down into 2% As Needed, 80% Full Time, 15% Part Time, and 3% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution.

Academic Records Assistant

Kentucky State University

Frankfort, KY • On-site

$14 - $18.25/hr

Other

Re-posted 28 days ago

Job description

TITLE: Academic Records Assistant
DEPARTMENT: Office of the Registrar
REPORTS TO: Registrar
CLASSIFICATION: Student -12 months
EFFECTIVE DATE: TBD
STANDARD WORK HOURS: 20 hours per week
EMPLOYMENT STATUS: Part-Time
EMPLOYMENT CLASSIFICATION: Non-Exempt
JOB SUMMARY:
The Office of the Registrar seeks a dependable and detail-oriented Academic Records Assistant to provide administrative and technical support in maintaining student academic records. This position assists with processing transcripts, evaluating transfer credits, updating student information, and responding to inquiries from students, faculty, and staff. The Academic Records Assistant plays an important role in ensuring the accuracy and confidentiality of all student records in compliance with university and federal guidelines.
ESSENTIAL JOB FUNCTIONS:
  • Assist with maintaining and updating student academic records in the student information system.
  • Process requests for official transcripts and enrollment verifications.
  • Support the evaluation and posting of transfer credits under supervision.
  • Organize and maintain digital and paper files in compliance with record retention and applicable regulations.
  • Respond to student and departmental inquiries in person, by phone, and by email in a professional and timely manner.
  • Assist with registration, graduation, and end-of-term processing as needed.
  • Assist in creating and updating user guides, procedure manuals, and other documentation for Banner processes.
  • Help troubleshoot minor issues.
  • Provide general office support, including data entry, scanning, and filing.
  • Maintain confidentiality of all student and institutional information.
  • Perform other duties as assigned to support the mission of the Office of the Registrar.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
  • Basic understanding of student records processes and FERPA regulations.
  • Good problem-solving skills with strong attention to detail and accuracy in data entry and recordkeeping.
  • Ability to communicate effectively and provide exceptional customer service.
  • Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Experience using student information systems such as Banner is preferred.
  • Ability to work well both independently and as part of a team.
SUPERVISORY RESPONSIBILITY:
  • This position does not have supervisory responsibility.
OTHER DUTIES:
  • Perform other duties as assigned.
QUALIFICATIONS:
  • Enrolled Kentucky State University Student
  • High school diploma or equivalent required.
  • Associate's degree preferred.
  • One (1) year of experience in higher education, office administration, or customer service preferred.
  • Experience working with databases or student records systems is a plus.
Licensing and Certifications: NA
WORKING CONDITIONS:
  • Work is normally performed in a standard office environment.
  • Ability to lift up to 20 pounds.
  • No or very limited exposure to physical risk.

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa
Internal candidates are encouraged to apply.
KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer
The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

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