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Records Assistant Jobs in Kentucky (NOW HIRING)

Cook County Government

- LEAD RECORDS ASSISTANT (OFFICE OF THE PUBLIC DEFENDER) AFSCME 3696 (00139412) LEAD RECORDS ASSISTANT (OFFICE OF THE PUBLIC DEFENDER) AFSCME 3696 Requisition ID 00139412 Job Posting Aug 26, 2026, 4:23 ...

New

Lower Colorado River Authority

Here's The Role LCRA is seeking a Records Analyst to assist with document archiving. We're evolving our Records & Information Department into a technology-forward Information Governance function ...

Home Instead 855

Administrative Assistant

Hopkinsville, KY · On-site

$18 - $24.25/hr

Maintain accurate client and employee records * Assist with hiring, onboarding, and administrative tasks * Handle data entry, filing, and general office responsibilities * Follow up with clients ...

City of Paducah

Records Clerk

Paducah, KY

$18.43 - $22.58/hr

Under general supervision, performs clerical duties to prepare and maintain reports and records of ... Performs clerical tasks to assist in office administration; sorts and routes incoming mail ...

City of Paducah

Records Clerk

Paducah, KY · On-site

$18.43 - $22.58/hr

Under general supervision, performs clerical duties to prepare and maintain reports and records of ... Performs clerical tasks to assist in office administration; sorts and routes incoming mail ...

City of Paducah, KY

Records Clerk

Paducah, KY · On-site

$18.43 - $22.58/hr

Under general supervision, performs clerical duties to prepare and maintain reports and records of ... Performs clerical tasks to assist in office administration; sorts and routes incoming mail ...

City of Paducah

Records Clerk

Paducah, KY · On-site

$16.25 - $21.25/hr

... records, reports, and documents ... Performing clerical tasks to assist in office administration; sorts and routes incoming mail ...

City of Paducah, KY

Records Clerk

Paducah, KY · On-site

$38K - $46K/yr

Under general supervision, performs clerical duties to prepare and maintain reports and records of ... Performs clerical tasks to assist in office administration; sorts and routes incoming mail ...

Lehr

Part-Time Data Entry/Office Assistant

Erlanger, KY · On-site

$22 - $25/hr

Enter and maintain accurate data in company systems and records * Assist with vehicle tagging and documentation processes * Provide administrative support * Answer phones, direct calls, and assist ...

Home Instead

Administrative Assistant

Hopkinsville, KY · On-site

$18 - $24.25/hr

Maintain accurate client and employee records * Assist with hiring, onboarding, and administrative tasks * Handle data entry, filing, and general office responsibilities * Follow up with clients ...

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Records Assistant information

See Kentucky salary details

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$16

$26

How much do records assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for records assistant in Kentucky is $16.13, according to ZipRecruiter salary data. Most workers in this role earn between $13.37 and $17.55 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Kentucky?

The most popular types of Records jobs in Kentucky are:

What are popular job titles related to Records Assistant jobs in Kentucky?

For Records Assistant jobs in Kentucky, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Kentucky look for?

The top searched job categories for Records Assistant jobs in Kentucky are:

What cities in Kentucky are hiring for Records Assistant jobs?

Cities in Kentucky with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Kentucky as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $33,546 per year, or $16.1 per hour.

Academic Records Assistant

Louisville, KY • On-site

The Southern Baptist Theological Seminary
Colleges, Universities, and Professional Schools • 201 - 500 employees
Learn more about The Southern Baptist Theological Seminaryexternal

$15.25 - $20.25/hr

Full-time

Posted 12 days ago

Job description

JOB SUMMARY:
The Academic Records Assistant position provides administrative support to the Registrar's Office, assisting with day-to-day operations and student services. Responsibilities include responding to phone and email inquiries, assisting students with academic records questions, overseeing the transfer credit process, and evaluating undergraduate and graduate transfer credit as needed. This role also coordinates all of the administrative functions related to institutional graduation events.
ESSENTIAL JOB FUNCTIONS:
The employee in this position will have the following essential job functions:
Academic Records
  • Student Registration:
    • Process Course Change Forms
    • Process independent studies
    • Process Repeated Course Forms
    • Process course drops as needed
    • Register students for Waitlisted courses
  • Process transfer credits and evaluations for prospective and current students.
    • Maintain the Transfer Evaluation System database as needed
    • Enter approved transfer credit into student records
  • Receive and process transcript requests, including:
    • Managing daily outgoing transcript fulfillment.
    • Processing incoming transcript requests as needed
  • Manage data updates and student record changes, including:
    • Admission to Registration data transfers
    • Changes to degree program
    • Changes to student location
    • Course withdrawals
    • Student withdrawals
    • Grade updates
    • Name changes and personal information
    • Religion code changes
    • Miscellaneous charges as needed
  • Process official documentation requests, including:
    • Enrollment and degree verifications
    • Loan deferment forms
    • Apostille/Verifications
  • Generate and distribute reports as requested, including:
    • Faculty meeting materials
    • Monthly and ad-hoc reporting needs
  • Open, sort, and distribute incoming mail to appropriate personnel
  • Assist in the coordination of graduate and staff involvement in the spring and fall graduation ceremonies for both Southern Seminary and Boyce College, working closely with other offices on campus

Performs other duties as may be assigned.
EDUCATION:
The person in this position should have an undergraduate degree.
EXPERIENCE:
The person in this position should have previous office administrative experience; experience in higher education administration desired.
SUPERVISION:
The person in this position will supervise no one.
The person in this position will report to the Registrar
WORK ENVIRONMENT:
The person in this position will work in an office environment, typically sitting at a desk or table, having to lift light objects.
EQUIPMENT:
The person in this position will use the following equipment: Desktop computer, Jenzabar EX, Microsoft Office products, especially MS Excel ®, other desktop applications as needed/developed, telephone, copy machine/scanner, various printers.

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