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Records Assistant Jobs in Kentucky (NOW HIRING)

Health Point Family Care

Medical Records

Newport, KY · On-site

HealthPoint is currently hiring for a Medical Records Assistant for the Newport location. The ideal candidate will have medical office MA experience and be able to work on site. Benefits: * Retention ...

City of Paducah, KY

Records Clerk

Paducah, KY · On-site

$38K - $46K/yr

Under general supervision, performs clerical duties to prepare and maintain reports and records of ... Performs clerical tasks to assist in office administration; sorts and routes incoming mail ...

City of Paducah

Records Clerk

Paducah, KY

$18.43 - $22.58/hr

Under general supervision, performs clerical duties to prepare and maintain reports and records of ... Performs clerical tasks to assist in office administration; sorts and routes incoming mail ...

City of Paducah

Records Clerk

Paducah, KY · On-site

$16.25 - $21.25/hr

... records, reports, and documents ... Performing clerical tasks to assist in office administration; sorts and routes incoming mail ...

New

City of Paducah

Records Clerk

Paducah, KY · On-site

$18.43 - $22.58/hr

Under general supervision, performs clerical duties to prepare and maintain reports and records of ... Performs clerical tasks to assist in office administration; sorts and routes incoming mail ...

Signature Smiles

Dental assistant

Louisville, KY

$18 - $24/hr

Lab & Records: Assist with dental impressions, lab cases, and accurate digital charting of patient treatments. Salary Range Part-time $18 - $24 per hour - Competitive salary based on qualifications ...

Signature Smiles

Dental assistant

Louisville, KY

$18 - $24/hr

Lab & Records: Assist with dental impressions, lab cases, and accurate digital charting of patient treatments. Salary Range Full-time $18 - $24 per hour - Competitive salary based on qualifications ...

NHC

HIM Assistant / Part Time

Glasgow, KY · On-site

HIM Assistant for NHC Glasgow Glasgow is looking for an HIM (Medical Records) Assistant to join our team! The position assists the Health Information Technician/Practitioner of the center with ...

New

Atlas Air

Supervisor Aircraft Records

Erlanger, KY · On-site

$72K - $98K/yr

Prepares the Aircraft Monthly Utilization Report Assist Analysts in accomplishing their work ... Aviation records experience preferred. Trax program experience preferred. Ability to lift, carry ...

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Records Assistant information

See Kentucky salary details

$7

$16

$26

How much do records assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for records assistant in Kentucky is $16.13, according to ZipRecruiter salary data. Most workers in this role earn between $13.37 and $17.55 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the most commonly searched types of Records jobs in Kentucky?

The most popular types of Records jobs in Kentucky are:

What are popular job titles related to Records Assistant jobs in Kentucky?

For Records Assistant jobs in Kentucky, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Kentucky look for?

The top searched job categories for Records Assistant jobs in Kentucky are:

What cities in Kentucky are hiring for Records Assistant jobs?

Cities in Kentucky with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Kentucky as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $33,546 per year, or $16.1 per hour.

Academic Records Assistant

Kentucky State University

Frankfort, KY • On-site

$14 - $18.25/hr

Other

Re-posted 18 days ago

Job description

TITLE: Academic Records Assistant
DEPARTMENT: Office of the Registrar
REPORTS TO: Registrar
CLASSIFICATION: Student -12 months
EFFECTIVE DATE: TBD
STANDARD WORK HOURS: 20 hours per week
EMPLOYMENT STATUS: Part-Time
EMPLOYMENT CLASSIFICATION: Non-Exempt
JOB SUMMARY:
The Office of the Registrar seeks a dependable and detail-oriented Academic Records Assistant to provide administrative and technical support in maintaining student academic records. This position assists with processing transcripts, evaluating transfer credits, updating student information, and responding to inquiries from students, faculty, and staff. The Academic Records Assistant plays an important role in ensuring the accuracy and confidentiality of all student records in compliance with university and federal guidelines.
ESSENTIAL JOB FUNCTIONS:
  • Assist with maintaining and updating student academic records in the student information system.
  • Process requests for official transcripts and enrollment verifications.
  • Support the evaluation and posting of transfer credits under supervision.
  • Organize and maintain digital and paper files in compliance with record retention and applicable regulations.
  • Respond to student and departmental inquiries in person, by phone, and by email in a professional and timely manner.
  • Assist with registration, graduation, and end-of-term processing as needed.
  • Assist in creating and updating user guides, procedure manuals, and other documentation for Banner processes.
  • Help troubleshoot minor issues.
  • Provide general office support, including data entry, scanning, and filing.
  • Maintain confidentiality of all student and institutional information.
  • Perform other duties as assigned to support the mission of the Office of the Registrar.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
  • Basic understanding of student records processes and FERPA regulations.
  • Good problem-solving skills with strong attention to detail and accuracy in data entry and recordkeeping.
  • Ability to communicate effectively and provide exceptional customer service.
  • Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Experience using student information systems such as Banner is preferred.
  • Ability to work well both independently and as part of a team.
SUPERVISORY RESPONSIBILITY:
  • This position does not have supervisory responsibility.
OTHER DUTIES:
  • Perform other duties as assigned.
QUALIFICATIONS:
  • Enrolled Kentucky State University Student
  • High school diploma or equivalent required.
  • Associate's degree preferred.
  • One (1) year of experience in higher education, office administration, or customer service preferred.
  • Experience working with databases or student records systems is a plus.
Licensing and Certifications: NA
WORKING CONDITIONS:
  • Work is normally performed in a standard office environment.
  • Ability to lift up to 20 pounds.
  • No or very limited exposure to physical risk.

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa
Internal candidates are encouraged to apply.
KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer
The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

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