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Records Manager Jobs in Kentucky (NOW HIRING)

Atlas Air

Manager Aircraft Records

Erlanger, KY · On-site

Join Atlas Air Worldwide. Move the World with Us! At Atlas Air Worldwide, we're not just an airline, we're a global engine powering cargo, passenger, and leasing operations across more than 70

Atlas Air

Manager Aircraft Records

Erlanger, KY · On-site

Join Atlas Air Worldwide. Move the World with Us! At Atlas Air Worldwide, we're not just an airline, we're a global engine powering cargo, passenger, and leasing operations across more than 70

Talent For Dental

Records Technician

Georgetown, KY · On-site

$17/hr

The Opportunity Join Our Team as a Records Technician! Are you a master of organization with a sharp eye for detail and a passion for helping others? We're looking for a Records Technician to play a

Talent For Dental

Records Technician

Georgetown, KY

$17/hr

The Opportunity Join Our Team as a Records Technician! Are you a master of organization with a sharp eye for detail and a passion for helping others? We're looking for a Records Technician to play a

Talent For Dental

Records Technician

Georgetown, KY

$17/hr

Join Our Team as a Records Technician! Are you a master of organization with a sharp eye for detail and a passion for helping others? We're looking for a Records Technician to play a key role in

Carespring

Medical Records

Cold Spring, KY

$14 - $22/hr

Pay $14 - $22 Depending on Certification/Credentials Come join our team as a Medical Records Coordinator at our state of the art, skilled nursing facility. This position maintains the medical records

Carespring

Medical Records

Cold Spring, KY · On-site

$14 - $22/hr

Pay $14 - $22 Depending on Certification/Credentials Come join our team as a Medical Records Coordinator at our state of the art, skilled nursing facility. This position maintains the medical records

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All JobsRecords JobsRecords Manager JobsRecords Manager Jobs in Kentucky

Records Manager information

See Kentucky salary details

$31.7K

$59.9K

$96.4K

How much do records manager jobs pay per year?

As of Jul 28, 2026, the average yearly pay for records manager in Kentucky is $59,890.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,600.00 and $69,900.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Manager, and why are they important?

To thrive as a Records Manager, you need strong organizational skills, a deep understanding of records management principles, and typically a degree in library science, information management, or a related field. Familiarity with electronic records management systems (ERMS), document imaging tools, and compliance regulations such as GDPR or HIPAA is essential. Attention to detail, discretion, and strong communication skills set outstanding Records Managers apart. These abilities ensure the secure, compliant, and efficient handling of vital organizational information.

What does a Records Manager do?

A Records Manager is responsible for organizing, maintaining, and securing an organization’s information and records, both in physical and digital formats. They develop policies for record retention, oversee proper storage and disposal of documents, and ensure compliance with legal and regulatory requirements. Additionally, Records Managers work to improve how information is accessed and safeguarded, playing a key role in data protection and efficient information management within an organization.

What Does a Records Manager Do?

Records managers oversee the organization and classification of a company’s physical and digital records. To succeed in this role, you need excellent organizational skills, attention to detail, and problem-solving skills. You also need leadership abilities to supervise and direct the work of records management employees. As a records manager, your job duties include organizing information, creating documentation, preserving records with historical or compliance value, destroying certain documents, and ensuring compliance with information legislation like the Freedom of Information Act.

What is the difference between Records Manager vs Data Analyst?

AspectRecords ManagerData Analyst
Required CredentialsRecords management certifications, often a degree in information management or related fieldData analysis certifications, such as CAP, or degrees in statistics, data science, or related fields
Work EnvironmentOffice settings, archives, data storage facilitiesOffice environments, often working with software tools and databases
Employer & Industry UsageOrganizations with large data or document management needs, such as healthcare, government, legalBusinesses analyzing data for insights, marketing, finance, technology sectors

While both roles involve handling data, a Records Manager primarily focuses on organizing, maintaining, and securing physical and digital records, ensuring compliance and accessibility. A Data Analyst interprets data to generate insights, reports, and support decision-making. They often work together but serve distinct functions within organizations.

What are some common challenges Records Managers face when implementing new records management systems?

Records Managers often encounter challenges such as resistance to change from staff, ensuring data accuracy during migration, and maintaining compliance with evolving regulations. Effectively training employees on new systems and adapting existing workflows can also be complex. Successful Records Managers proactively engage stakeholders, provide clear communication, and implement thorough training programs to ease the transition and maximize system adoption.
More about Records Manager jobs
What are the most commonly searched types of Records jobs in Kentucky? The most popular types of Records jobs in Kentucky are:
What are popular job titles related to Records Manager jobs in Kentucky? For Records Manager jobs in Kentucky, the most frequently searched job titles are:
What job categories do people searching Records Manager jobs in Kentucky look for? The top searched job categories for Records Manager jobs in Kentucky are:
What cities in Kentucky are hiring for Records Manager jobs? Cities in Kentucky with the most Records Manager job openings:
Records Manager jobs near you
Infographic showing various Records Manager job openings in Kentucky as of July 2026, with employment types broken down into 91% Full Time, 6% Part Time, and 3% Contract. Highlights an 97% In-person, and 3% Remote job distribution, with an average salary of $59,890 per year, or $28.8 per hour.
Academic Records Manager

Academic Records Manager

Kentucky State University

Frankfort, KY • On-site

Other

Posted 21 days ago

Job description

TITLE: Academic Records Manager

DEPARTMENT: Office of Registrar

REPORTS TO: Registrar

CLASSIFICATION: Staff-12 months

EFFECTIVE DATE: TBD

STANDARD WORK HOURS: 37.5 hours per week

LOCATION: On-Site Main Campus

EMPLOYMENT STATUS: Full-Time

EMPLOYMENT CLASSIFICATION: Exempt


JOB SUMMARY:

Under the general direction of the Registrar, the Academic Records Manager provides professional leadership and operational support for academic records management and graduate student services. This position serves in a dual-capacity role supporting both the Office of the Registrar and Graduate Studies by providing graduate academic advising while coordinating academic records administration, registration processes, degree certification, institutional reporting, and compliance with applicable federal, state, accreditation, and University regulations. The position exercises independent judgment in interpreting academic policies, maintaining the integrity of student records, resolving complex records issues, and supporting institutional effectiveness. This position requires a regular, reliable, and consistent on-campus presence to effectively perform advising, records management, student support, and administrative responsibilities and is not suitable for remote work except as approved in accordance with University policy.


ESSENTIAL JOB FUNCTIONS:

  • Provides individualized academic advising to graduate students regarding degree requirements, course selection, academic policies, graduation planning, and available University resources.
  • Coordinates graduate student onboarding, orientation, registration, and academic support services.
  • Monitors graduate student academic progress and collaborates with faculty, program coordinators, and University administrators regarding academic standing, probation, retention, and graduation.
  • Assists students with graduate admissions processes, graduation requirements, academic planning, and referrals to appropriate campus resources.
  • Represents Graduate Studies and the Office of the Registrar at recruitment events, admissions activities, orientations, and other University functions.
  • Assists with graduate catalog revisions, curriculum updates, admissions processing, and maintenance of academic program information within GRADCAS and other University systems.
  • Maintains accurate, confidential, and compliant student academic records in accordance with FERPA, University policies, accreditation standards, and applicable federal and state regulations.
  • Coordinates registration activities, including course enrollment, schedule adjustments, withdrawals, academic appeals, curriculum updates, and related student records processes.
  • Processes graduation applications, performs degree audits, verifies completion of academic requirements, and confers degrees in accordance with University policies and procedures.
  • Coordinates transcript requests, enrollment verifications, and related student record services through the National Student Clearinghouse and other approved systems.
  • Processes major and minor changes, grade changes, residency determinations, academic record corrections, and related student information updates.
  • Utilizes Banner Student Information System, Degree Works, ARGOS, and other institutional systems to maintain student records, generate reports, support institutional planning, and ensure data integrity.
  • Assists with athletic eligibility certifications and other specialized student record requirements as assigned.
  • Supports the implementation, maintenance, and enhancement of Degree Works, CourseLeaf, Reverse Transfer initiatives, and other academic technologies.
  • Assists in preparing institutional reports and maintaining data required for accreditation, state and federal reporting, compliance reviews, and strategic planning initiatives.
  • Maintains confidentiality of student records and sensitive institutional information while ensuring compliance with applicable privacy and records management requirements.
  • Maintains a regular, reliable, and consistent on-campus presence to effectively perform the essential functions of the position.
  • Performs other duties as assigned.


KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Comprehensive knowledge of academic advising principles, student success strategies, and higher education administration.
  • Knowledge of FERPA, student records regulations, accreditation standards, and applicable federal and state requirements governing academic records.
  • Knowledge of student information systems, degree audit systems, reporting software, and Microsoft Office applications.
  • Ability to interpret and consistently apply University academic policies and procedures.
  • Strong analytical, organizational, and problem-solving skills with attention to detail.
  • Ability to manage multiple priorities while meeting established deadlines.
  • Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information appropriately.
  • Strong interpersonal, customer service, and communication skills.
  • Ability to establish and maintain effective working relationships with students, faculty, staff, administrators, and external agencies.
  • Ability to prepare reports, analyze data, and support institutional decision-making.
  • Ability to communicate effectively, both verbally and in writing.


SUPERVISORY RESPONSIBILITY:

  • This position does not have supervisory responsibility.



OTHER DUTIES:

  • Perform other duties as assigned.


QUALIFICATIONS:

  • Bachelor's degree from an accredited college or university is required.
  • Master's degree in Higher Education Administration, Education, Student Affairs, or a related field is preferred.
  • Minimum of two (2) years of progressively responsible experience in higher education advising, registrar operations, enrollment services, or academic administration.
  • Experience using Banner Student Information System or comparable enterprise student information systems is preferred.
  • Experience with Degree Works, ARGOS, GRADCAS, National Student Clearinghouse, or similar higher education technologies is preferred.


Licensing and Certifications: NA



WORKING CONDITIONS:

  • Work is performed primarily in a professional office environment and requires frequent interaction with students, faculty, staff, and external constituents.
  • Work requires prolonged periods of sitting, standing, walking, repetitive hand movements, and extended use of computers and other office equipment.
  • Occasional lifting or moving of materials weighing up to 30 pounds may be required.
  • Occasional evening or weekend work may be required to support registration, commencement, orientation, or other University events.




Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

Internal candidates are encouraged to apply.


KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.