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Medical Records Clerk Scanner Jobs (NOW HIRING)

Minneola Healthcare

Medical Records Clerk

Minneola, KS · On-site

$14 - $17.25/hr

The HIM Medical Records Clerk/Scanner is responsible for collecting, verifying, scanning, indexing, and maintaining patient medical records. This role ensures documentation accuracy across systems ...

Minneola Healthcare

Medical Records Clerk

Minneola, KS · On-site

$14 - $17.25/hr

The HIM Medical Records Clerk/Scanner is responsible for collecting, verifying, scanning, indexing, and maintaining patient medical records. This role ensures documentation accuracy across systems ...

Minneola Healthcare

Medical Records Clerk

Minneola, KS · On-site

$14 - $17.25/hr

The HIM Medical Records Clerk/Scanner is responsible for collecting, verifying, scanning, indexing, and maintaining patient medical records. This role ensures documentation accuracy across systems ...

UBMD Internal Medicine

Medical Records Clerk

Amherst, NY · On-site

$17 - $18.50/hr

Daily tasks include filing and retrieving records, scanning and indexing documents, verifying the ... The Medical Records Clerk collaborates with clinical and administrative teams to support timely ...

Communicarehealth

$15 - $22/hr

In addition, the Medical Record Clerk creates new patient packets, copies and scans documents, and researches, retrieves, inspects, and enters information in the electronic medical record. WHO WE ARE:

Thrive Medical Services

Medical Records Clerk

Las Cruces, NM · On-site

$11.50 - $14.25/hr

Medical Records Clerk Position Summary The Medical Records Clerk performs routine and complex ... Scan and index progress notes, lab results, evaluations, and medication lists into the electronic ...

Serve the People

Medical Records Clerk

Santa Ana, CA · On-site

$22 - $24/hr

Medical Record Clerks have a strong knowledge of laws and regulations in order to legally issue ... Review, scan, and file medical documents such as lab reports, discharge summaries, and treatment ...

Serve the People

Medical Records Clerk

Santa Ana, CA · On-site

$22 - $24/hr

Medical Record Clerks have a strong knowledge of laws and regulations in order to legally issue ... Review, scan, and file medical documents such as lab reports, discharge summaries, and treatment ...

Health Pros Northwest

Medical Records Clerk

Olympia, WA · On-site

$22/hr

Health Pros Northwest - Corrections & Tribal Health Medical Staffing Agency Medical Records Clerk ... File, scan, index, and maintain patient records within the Electronic Health Record (EHR) system

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Medical Records Clerk Scanner information

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How much do medical records clerk scanner jobs pay per hour?

As of Jun 16, 2026, the average hourly pay for medical records clerk scanner in the United States is $17.38, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $18.99 per hour, depending on experience, location, and employer.

What are some common challenges faced by Medical Records Clerk Scanners, and how can they be managed?

Medical Records Clerk Scanners often face challenges such as handling large volumes of sensitive documents, ensuring accuracy during scanning, and maintaining strict confidentiality. Managing these challenges requires strong attention to detail, excellent organizational skills, and thorough knowledge of HIPAA regulations. Utilizing standardized procedures and staying updated on data security best practices can help ensure records are digitized efficiently and securely, minimizing errors and protecting patient information.

What does a Medical Records Clerk Scanner do?

A Medical Records Clerk Scanner is responsible for scanning, organizing, and maintaining patient medical records in a digital format. They ensure that all documents are accurately digitized and stored in the correct electronic health record system. This role involves handling confidential patient information, indexing files for easy retrieval, and sometimes troubleshooting scanning equipment. Medical Records Clerk Scanners play a crucial role in helping healthcare facilities maintain efficient and secure medical records management.

What are the key skills and qualifications needed to thrive as a Medical Records Clerk Scanner, and why are they important?

A Medical Records Clerk Scanner should have a keen attention to detail, organizational skills, and a basic understanding of medical terminology, often supported by a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, scanning equipment, and document management software is typically required. Reliability, confidentiality, and strong time-management abilities are crucial soft skills in this role. These skills ensure the accurate and secure handling of sensitive patient information, which is vital for efficient healthcare operations and compliance with regulations.

What is the difference between Medical Records Clerk Scanner vs Medical Records Clerk?

AspectMedical Records Clerk ScannerMedical Records Clerk
CredentialsHigh school diploma; familiarity with scanning softwareHigh school diploma; knowledge of medical record systems
Work EnvironmentHospitals, clinics, medical offices with focus on digitizing recordsMedical facilities handling record management and filing
Primary DutiesScanning, digitizing, and organizing paper recordsMaintaining, filing, and retrieving medical records

The main difference is that Medical Records Clerk Scanner specializes in digitizing paper records through scanning, while Medical Records Clerk handles overall record management and filing. Both roles require similar credentials and work in healthcare settings, but their focus areas differ, with the scanner role emphasizing digital conversion processes.

More about Medical Records Clerk Scanner jobs
What cities are hiring for Medical Records Clerk Scanner jobs? Cities with the most Medical Records Clerk Scanner job openings:
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What job categories do people searching Medical Records Clerk Scanner jobs look for? The top searched job categories for Medical Records Clerk Scanner jobs are:
Medical Records Clerk Scanner jobs near you
Infographic showing various Medical Records Clerk Scanner job openings in the United States as of June 2026, with employment types broken down into 4% Internship, 59% Full Time, 35% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $36,159 per year, or $17.4 per hour.
MEDICAL RECORDS CLERK - SCANNER

MEDICAL RECORDS CLERK - SCANNER

Slocum-Dickson Medical Group

New Hartford, NY • On-site

$17 - $26/hr

Full-time

Posted 28 days ago

Job description

Job Type
Full-time
Description
JOB SUMMARY: Responsible for scanning and indexing documents into the electronic health record. Also responsible for filing and retrieving paper documents/paper medical records as needed. Performs other duties as assigned by the HIM Manager and/or HIS Supervisor.
DUTIES & RESPONSIBILITIES:
  1. Performs the various workflows associated with medical record document scanning and indexing.
  2. Performs the document correction process when indicated.
  3. Ensures accuracy of work by reviewing patient names and medical record numbers on all medical records and documents to ensure that all the information is for the designated patient.
  4. Readies items to be scanned into the EMR as necessary. Ensures the appropriate medical record number and provider initials are on all documents to be scanned.
  5. Reviews each document for provider signature. If a provider signature is on the document the document is not sent to the provider to acknowledge (sign) in the electronic health record. If there is not a provider signature on the document, the document is indexed following the provider acknowledgment workflow. This means the document will be routed to the provider's in-basket to electronically sign.
  6. Requires the ability to use a document scanner to scan documents and a computer and mouse to index documents appropriately into the electronic medical record.
  7. Finds patient names, medical record numbers and/or information by using the computer.
  8. Pulls medical records for providers as needed.
  9. Responsible for incorporating loose miscellaneous reports into the paper medical record as needed.
  10. Files medical records in terminal digit order into permanent file when needed.
  11. Affixes loose reports into the paper medical record when filing and whenever necessary.
  12. Uses proper out-guide procedures for medical records removed from any file.
  13. Responsible for keeping the medical record files in a neat and orderly fashion.
  14. Assists with locating misplaced medical records whenever necessary.
  15. Answers phone requests regarding medical records and other medical record concerns.
  16. For those providers that still utilize paper medical records, assembles and formats medical records in format order according to format policies and procedures.
  17. Assists with any "testing" required for upgrades, system changes, etc. associated with the electronic health record.
  18. Notifies HIM Manager and/or HIS Supervisor with any problems related to patient medical records.
  19. Assists in other duties as designated by the HIM Manager and/or HIS Supervisor.

20. Requests supplies when supplies are needed.
21. Works overtime whenever necessary.
22. Upholds the confidentiality policies of the Health Information Management Department and SDMG.
23. Adheres to SDMG policies and procedures.
24. Attends all required in-service programs and employee informational meetings as designated by HIM Manager and/or HIS Supervisor.
25. Practices time management, keeping authorized break periods within accepted policy. Maintains level of productivity as established for the department.
26. Complies with established SDMG attendance policy.
27. Provides proper notification for absences and scheduled time-off in accordance with SDMG policy.
28. Complies with SDMG policies and procedures pertaining to Incident Reporting and promptly notifies Supervisor of all incidents.
29. Knowledgeable of individual responsibilities and duties pertaining to SDMG safety/emergency preparedness including emergency codes.
30. Demonstrates a knowledge of proper body mechanics to be used in the work setting.
31. May be exposed to hazardous drugs.
32. Attends OSHA training upon initial employee orientation and annually completes an OSHA competency.
RELATIONSHIP WITH OTHERS: Limited contact with physicians, patients and employees outside the Health Information Management Department. Must be able to work well with others and maintain a courteous and professional relationship with those persons in which contact is made, either in person or over the phone.
Requirements
EDUCATION/EXPERIENCE/KNOWLEDGE: High school diploma, equivalency, and/or experience. Ability to stoop, bend, and reach. Ability to lift over or equal to five pounds. Must be able to alphabetize. Ability to be on feet for long periods of time.
PHYSICAL REQUIREMENTS: Requires sitting, standing bending and reaching. May require lifting up to 20 pounds. Requires manual dexterity sufficient to operate standard office equipment such as computer, scanner, fax, calculators and telephone. Requires normal hearing and vision.
Salary Description
$17.00 to $26.00based on experience (min to max)

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