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Record Assistant Jobs in Utah (NOW HIRING)

Pediatrix

Medical Assistant

Ogden, UT · On-site

$17.25 - $22.25/hr

Maintains patient files, records, and other information. * Other duties as assigned. Qualifications Education: * Diploma from an accredited program for Medical Assistants required. * Certification as ...

Pediatrix

Medical Assistant

Ogden, UT · On-site

$17.25 - $22.25/hr

Maintains patient files, records, and other information. * Other duties as assigned. Qualifications Education: * Diploma from an accredited program for Medical Assistants required. * Certification as ...

Motion Recruitment

Administrative Assistant

West Bountiful, UT · On-site

$17 - $22.75/hr

Coordinate various processes and maintain documents/records * Assist with data entry and tracking of employee learning using SABA MyLearning Skills: * High school degree * 3+ years of experience in ...

eTeam

Operational Assistant

Taylorsville, UT · On-site

$21 - $23/hr

Schedule candidate interviews and maintain HRIS records. * Assist with employee onboarding and respond to employee inquiries. * Maintain and organize employee files, including new hire documentation ...

CAI

Administrative Assistant

Salt Lake City, UT · On-site

$17.50 - $23.50/hr

Administrative Assistant Req number: R8456 Employment type: Full time Worksite flexibility: Remote ... Enter, update, and maintain records with a high degree of accuracy and attention to detail * Ask ...

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Record Assistant information

What is a record assistant?

Record Assistants are professionals responsible for organizing, maintaining, and managing records and documents within an organization. Their duties typically include filing, retrieving, and tracking records; ensuring the accuracy and security of documents; and assisting with data entry or record digitization. Record Assistants often work in offices, hospitals, schools, or government agencies, supporting efficient information management and compliance with record-keeping regulations.

What are the key skills and qualifications needed to thrive as a record assistant, and why are they important?

To thrive as a Record Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database software is typically required. Strong communication, time management, and reliability help ensure smooth coordination and accurate record maintenance. These skills are crucial for maintaining data integrity, supporting workflow efficiency, and ensuring compliance with organizational policies.

What are some typical challenges faced by record assistants, and how can they be managed effectively?

Record Assistants often face challenges such as handling large volumes of documents, ensuring accurate data entry, and maintaining confidentiality. Managing these challenges requires strong organizational skills, attention to detail, and adherence to data security protocols. Many organizations use electronic records management systems, so being comfortable with technology and regularly updating skills can help Record Assistants work efficiently and reduce errors.

What are the most commonly searched types of Record jobs in Utah?

The most popular types of Record jobs in Utah are:

What are popular job titles related to Record Assistant jobs in Utah?

For Record Assistant jobs in Utah, the most frequently searched job titles are:

What job categories do people searching Record Assistant jobs in Utah look for?

The top searched job categories for Record Assistant jobs in Utah are:

Record Assistant jobs near you
Infographic showing various Record Assistant job openings in Utah as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 20% Part Time, and 2% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution.

Records Assistant - Special Education

Davis School District

Farmington, UT • On-site

$18.11/hr

Full-time

Posted 5 days ago

Davis School District rating

6.7

Company rating: 6.7 out of 10

Based on 59 frontline employees who took The Breakroom Quiz

337th of 643 rated elementary and secondary schools

Job description

Summary
Under the general supervision of the Special Education Teacher and/or the Special Education Department, the Special Education Records Assistant supports the state and federal compliance of student IEP's (Individualized Education Programs) in multiple school locations by assisting school Special Education staff, including assigned teachers and related servers. Areas of assistance include calendaring and scheduling meetings, filing and organizing documents in special education files, creating reports, and verifying student caseloads/counts.
Description
Classified position is announced to all qualified applicants. Applications must be submitted no later than Wednesday September 9, 2026
Special Education Records Assistant // Shoreline Jr High, Kay's Creek Elementary and other district areas as assigned.
5.9 hrs p/day // 9 months // Salary Grade 4 - $18.11 per hour (Support Salary Table 2026-2027)
[Promotions result in a minimum 5% increase]
ESSENTIAL JOB FUNCTIONS:
Schedules and calendars meetings regarding and pertaining to student IEPs (Individual Education Program), coordinating with parents, Special Education staff, LEAs, Related Servers and any outside agencies that may be part of the IEP team.
Maintains student Special Education files, creating, copying and filing reports and documents; maintains consent forms, authorizations and requests for records; prepares files for transfer to other locations, creating and maintaining documentation of transfer.
Verifies caseload listings; assists with Special Education counts; reviews and communicates with staff regarding pending reports, IEP timelines, archiving, etc.
Prepares and sends reports and other documents to parents, school and district staff, and other authorized recipients.
Assists district Technical Compliance Managers in gathering and disseminating information.
Maintains and provides information from outside agencies that may be of benefit to students/parents/staff.
Performs other duties as assigned at the discretion of the Special Education Department.
MINIMUM REQUIREMENTS:
High school diploma or equivalent education and/or experience.
District inservice training (required after hiring).
Proficient computer skills (including Microsoft Office 365 suite of applications, web applications, etc.)
KNOWLEDGE, SKILLS AND ABILITIES:
Excellent verbal and written communication skills.
Ability to perform administrative functions such as organizing and completing paperwork, gathering and tracking data, and reading and understanding technical documents.
Ability to work independently and as part of a team.
Strong commitment to customer service.
Sensitivity and the ability to keep confidentialities.
Ability to use small office equipment and computers.
PHYSICAL DEMANDS:
Mild physical work: Exerting up to 20 pounds of force occasionally to move objects. The work also requires the following physical abilities in order to perform the essential job functions: grasping, handling, lifting, pulling, pushing, reaching, repetitive motion, standing, stooping, visual acuity, and walking.
WORKING CONDITIONS:
Employees in this position work in a dynamic environment that requires them to be sensitive to change and responsive to changing goals, priorities, and needs.
**Davis School District is an Equal Opportunity Employer**

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