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Programs Assistant Jobs (NOW HIRING)

Fgcu

Graduate Assistant, Fitness Programs

Campus, IL · On-site

Job Summary The Graduate Assistant, Fitness Programs reports directly to the Assistant Director of Fitness and provides leadership and operational support for the Department of University Recreation ...

Archdiocese of St. Louis

Program Assistant

Saint Louis, MO

$36K - $46K/yr

Under the direction of the Lead Programs Assistant, assure that the office is outfitted with needed supplies and equipment to create a productive work environment. Be the point person for technicians ...

California State University

$6.3K/mo

Student Leadership & Involvement Center (SLIC) Programs Assistant -SSP IB (Temporary) Apply now Job no: 554507 Work type: Staff Location: East Bay Categories: Unit 4 - APC - Academic Professionals of ...

The Salvation Army

Program Assistant

Santa Rosa, CA

$18.75/hr

All programs at the Senior Activity Center are an extension of the Salvation Army's evangelistic ... Help assist with the development and maintenance of a monthly calendar. * Provide ongoing ...

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Programs Assistant information

What would a programs assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, maintain records, and may use tools like spreadsheets or databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
What cities are hiring for Programs Assistant jobs? Cities with the most Programs Assistant job openings:
What are the most commonly searched types of Programs jobs? The most popular types of Programs jobs are:
What states have the most Programs Assistant jobs? States with the most job openings for Programs Assistant jobs include:
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 1% Temporary, and 3% Contract. Highlights an 88% Physical, 1% Hybrid, and 11% Remote job distribution.

Program Assistant - Extended Learning

Punahou School

Honolulu, HI

$50K/yr

Full-time

Posted 6 days ago

Job description

Punahou School is actively seeking an Extended Programs Assistant. Under the direction of the Manager of Extended Programs, the Extended Programs Assistant provides advanced administrative, operational, and leadership support across all Extended Programs, including After School Care (ASC), Afternoon Supervision (AS), Afternoon Enrichment (AE), and Summer Camps.

This role exercises discretion and independent judgment in staff supervision, scheduling, student programming, and program logistics. The Extended Programs Assistant is a key partner in ensuring program continuity and quality throughout the year, serving as a decision-maker in the absence of the Manager and acting as a liaison to families, staff, and internal departments.

In addition to managing day-to-day operations, this position supports team development, contributes to program evaluation and planning, and oversees compliance with safety and regulatory protocols. This is a professional role requiring initiative, problem-solving skills, and the ability to make independent decisions aligned with program objectives and the school's mission.


Position Details:

  • Work Year: 12 Months
  • Work Hours: Monday - Friday, 10:00 AM - 6:00 PM, Hours may vary based on operational needs
  • Minimum of Salary Range*: $50,710 - Compensation commensurate with qualifications

*Punahou School offers a comprehensive total rewards program that includes competitive pay and benefits. The pay rate reflects the range of pay for faculty, which is dependent upon educational attainment and years of relevant experience.


Minimum Qualifications:

  • Bachelor's degree is required, preferably in education, administration, recreation management, child development, or a related field; equivalent combination of education and experience may be considered.
  • Three (3) years of progressively responsible administrative or program coordination experience, preferably in a school, youth program, or camp environment.
  • One (1) year of supervisory or team leadership experience (staff, student workers, or volunteers).
  • Experience developing and implementing training or staff development preferred.
  • Demonstrated ability to exercise independent judgment and decision-making in program logistics, supervision, and family communication.
  • Strong organizational and project management skills with the ability to manage multiple priorities.
  • Excellent interpersonal and communication skills, with experience interacting with children, families, and staff in a professional setting.
  • Proficiency with technology platforms (Microsoft Suite, Google Workspace, spreadsheets, scheduling systems, etc.).
  • Knowledge of child supervision standards and safety practices in youth programming.
  • CPR/First Aid certification required or must be obtained within 30 days of hire.
  • Other youth safety or supervisory certifications preferred.
Employment Type: Full-Time

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