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Intake Coordinator Jobs (NOW HIRING)

SportsMed Physical Therapy

Intake Coordinator

Glen Rock, NJ

$19.25 - $26.25/hr

SportsMed Physical Therapy is seeking an Intake Coordinator to join our team. This person will have a key role within the organization as the first point of contact for our patients. We are looking ...

Medix Infusion

INTAKE COORDINATOR

Addison, TX

$50K/yr

The Intake Specialist is responsible for facilitating and coordinating the timely evaluation and acceptance of patients referred for service to Medix. DESCRIPTION The Intake Coordinator is ...

Medix Infusion

INTAKE COORDINATOR

Addison, TX · On-site

$50K/yr

The Intake Specialist is responsible for facilitating and coordinating the timely evaluation and acceptance of patients referred for service to Medix. DESCRIPTION The Intake Coordinator is ...

Marquis Home Care

Intake Coordinator

Albany, NY

$20 - $25/hr

Seeking an experienced intake coordinator to add to our rock-star intake team. POSITION SUMMARY: Candidates main responsibilities include following through on all assigned referrals, making sure the ...

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New England Life Care

Intake Coordinator

Canton, MA · On-site

$21 - $23/hr

The Intake Coordinator position has a Career Ladder in place. Candidates who achieve excellent performance in their job duties, who demonstrate a commitment to personal development, participation in ...

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New England Life Care

Intake Coordinator

Concord, NH · On-site

$21 - $23/hr

The Intake Coordinator position has a Career Ladder in place. Candidates who achieve excellent performance in their job duties, who demonstrate a commitment to personal development, participation in ...

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New England Life Care

Intake Coordinator

Scarborough, ME · On-site

$21 - $23/hr

The Intake Coordinator position has a Career Ladder in place. Candidates who achieve excellent performance in their job duties, who demonstrate a commitment to personal development, participation in ...

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Arms Acres Inc.

Intake Coordinator

Carmel, NY · On-site

$24 - $29/hr

Intake Coordinator - Fri-Mon 8:30am-5pm Arms Acres in Carmel, NY is looking for an Intake Coordinator to coordinate and facilitate admissions to Arms Acres . In this role, you will maintain ...

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Talencia

Intake Coordinator

Philadelphia, PA · On-site

$23/hr

Intake Coordinator Facility: Curran-Fromhold Correctional Facility Address: 7901 State Rd., Philadelphia, PA 19136 Contract: 13 weeks Shift: 7:00 PM - 7:30 AM (36hrs/Week) Pay Rate: $23/hr (W2 ...

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Mintex Technology

Intake Coordinator

Long Island City, NY · On-site

$50K - $60K/yr

Work closely with intake, coordination, and management teams to ensure timely service initiation. * Meet departmental goals and performance expectations. Qualifications * Strong organizational and ...

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Inteli-Care LLC

Intake Coordinator

Albuquerque, NM · On-site

$16.50 - $22.25/hr

The Intake Coordinator works cross-functionally within the Member Engagement and Community Partnerships departments. Serving as a primary point of contact for prospective members and referral sources ...

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Inteli-Care

Intake Coordinator

Albuquerque, NM · On-site

$21 - $23/hr

Job Type Full-time Description The Intake Coordinator works cross-functionally within the Member Engagement and Community Partnerships departments. Serving as a primary point of contact for ...

New England Life Care

Intake Coordinator

Woburn, MA · On-site

$21 - $23/hr

The Intake Coordinator position has a Career Ladder in place. Candidates who achieve excellent performance in their job duties, who demonstrate a commitment to personal development, participation in ...

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Nautilus

Intake Coordinator

Irving, TX · On-site

$21.50/hr

The Intake Coordinator serves as the first point of contact for new patients and referral partners. This role manages the referral intake process, verifies eligibility, and ensures all necessary ...

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Arms Acres Inc

Intake Coordinator

Carmel, NY · On-site

$24 - $29/hr

Description Intake Coordinator - Fri-Mon 8:30am-5pm Arms Acres in Carmel, NY is looking for an Intake Coordinator to coordinate and facilitate admissions to Arms Acres . In this role, you will ...

SM Staffing

Intake Coordinator

Queens, NY

$19.50 - $26.50/hr

Work closely with intake, coordination, and management teams to ensure timely service initiation. * Meet departmental goals and performance expectations. Qualifications * Strong organizational and ...

Apply Early

SportsMed Physical Therapy

Intake Coordinator

Glen Rock, NJ

$19.25 - $26.25/hr

SportsMed Physical Therapy is seeking an Intake Coordinator to join our team. This person will have a key role within the organization as the first point of contact for our patients. We are looking ...

Apply Early

Good Shepherd Hospice

Intake Coordinator

Olathe, KS

$17 - $23.25/hr

The Hospice Intake Coordinator assists in gathering required patient information and coordinating enrollment of new patients into hospice program. * Monday-Friday, 8:00am-5:00pm * Hospice Admissions ...

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Intake Coordinator information

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How much do intake coordinator jobs pay per hour?

As of Jun 30, 2026, the average hourly pay for intake coordinator in the United States is $21.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.56 per hour, depending on experience, location, and employer.

What Does an Intake Coordinator Do?

An intake coordinator manages the registration process of patients or clients as they enter a health care facility for medical services. Your responsibilities as an intake coordinator include gathering patient records, taking medical histories, and obtaining any insurance information from the patient. Qualifications for this job include a high school diploma or GED certificate, computer skills, attention to detail, and previous administrative job experience. Some employers may require you to obtain a bachelor’s degree depending on the duties of the position.

What does being in intake mean?

Being in intake as an Intake Coordinator involves managing the initial process of gathering client information, assessing needs, and coordinating services. It requires strong communication skills, attention to detail, and familiarity with documentation and scheduling tools. The role often involves working in a fast-paced environment to ensure smooth onboarding and service delivery.

What is intake in medical terms?

In medical terms, intake refers to the process of collecting a patient's personal, medical, and insurance information during the initial appointment or referral. An Intake Coordinator is responsible for gathering this information accurately to facilitate patient care and ensure proper documentation. This role often involves verifying insurance details and scheduling appointments using healthcare management systems.

What does intake mean for a job?

For an Intake Coordinator, the term 'intake' refers to the initial process of gathering information from clients or patients to determine their needs and eligibility. This role involves collecting data, scheduling appointments, and coordinating services, often using documentation and communication skills to ensure a smooth onboarding process.

What does an Intake Coordinator do?

An Intake Coordinator is responsible for managing the initial process of admitting clients or patients into a healthcare or social services facility. They gather and verify necessary information, complete required paperwork, and assess the needs of new clients to ensure they are directed to the appropriate services or departments. Intake Coordinators serve as the first point of contact, often providing information, answering questions, and facilitating communication between clients, families, and staff. Their role is crucial in ensuring a smooth and efficient intake process, contributing to overall client satisfaction and care.

What is the meaning of intake?

In the context of an Intake Coordinator, intake refers to the process of gathering initial information from clients or patients to determine their needs and eligibility for services. It involves collecting relevant data, scheduling appointments, and ensuring proper documentation to facilitate effective service delivery.

What are the main challenges Intake Coordinators face when managing high volumes of client referrals?

Intake Coordinators often encounter challenges related to efficiently processing a large number of client referrals while ensuring accuracy and compassion. Balancing administrative duties, timely communication, and thorough documentation can be demanding, particularly during peak periods. Successful coordinators develop strong organizational skills and leverage technology to track cases, prioritize urgent requests, and maintain clear communication with clients and interdisciplinary teams. This role requires adaptability and attention to detail to ensure clients receive appropriate and timely services.

What are the key skills and qualifications needed to thrive as an Intake Coordinator, and why are they important?

To thrive as an Intake Coordinator, you need strong organizational skills, attention to detail, and a background in healthcare administration or social services, often with an associate’s or bachelor’s degree. Familiarity with electronic health record (EHR) systems, scheduling software, and insurance verification tools is typically required. Excellent communication, empathy, and problem-solving abilities help Intake Coordinators effectively interact with patients and staff. These skills are crucial for ensuring accurate patient intake, efficient workflow, and a positive experience for both clients and the organization.
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Intake Coordinator jobs near you
Infographic showing various Intake Coordinator job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, and 4% Contract. Highlights an 90% Physical, 2% Hybrid, and 8% Remote job distribution, with an average salary of $44,160 per year, or $21.2 per hour.

Intake Coordinator

Infinity Love Home Care LLC

Philadelphia, PA • On-site

Full-time

Posted 9 days ago

Be an early applicant

Job description

About the Role:

The Intake Coordinator plays a critical role in the healthcare and social assistance sector by serving as the primary point of contact for new clients seeking services. This position is responsible for managing the intake process efficiently, ensuring that all necessary information is accurately collected and documented to facilitate timely and appropriate care. The Intake Coordinator collaborates closely with clinical teams, administrative staff, and external agencies to coordinate appointments, verify eligibility, and address client inquiries. By maintaining organized records and following up on pending cases, the coordinator helps streamline service delivery and enhances the overall client experience. Ultimately, this role supports the organization’s mission by ensuring that clients receive prompt access to the care and resources they need.

Minimum Qualifications:

  • High school diploma or equivalent required; Associate’s degree or higher in healthcare administration, social work, or related field preferred.
  • Minimum of 1-2 years experience in a healthcare or social services setting, preferably in an intake or administrative role.
  • Proficiency with electronic health records (EHR) systems and standard office software (e.g., Microsoft Office Suite).
  • Strong understanding of HIPAA regulations and client confidentiality requirements.
  • Excellent communication and interpersonal skills to interact effectively with diverse populations.

Preferred Qualifications:

  • Experience working with insurance verification and authorization processes.
  • Familiarity with community resources and social service programs.
  • Bilingual abilities, particularly in Spanish or other commonly spoken languages in the United States.

Responsibilities:

  • Conduct initial client screenings and gather comprehensive intake information including personal, medical, and insurance details.
  • Schedule and coordinate appointments between clients and healthcare or social service providers.
  • Verify client eligibility and insurance coverage to facilitate service authorization and billing processes.
  • Maintain accurate and confidential client records in compliance with HIPAA and organizational policies.
  • Communicate effectively with clients, families, and multidisciplinary teams to resolve intake-related issues and provide updates.
  • Assist in the development and implementation of intake procedures to improve efficiency and client satisfaction.
  • Follow up on incomplete or pending intake documentation to ensure timely processing.
  • Provide support and guidance to clients navigating the intake process, addressing questions and concerns with professionalism and empathy.

Skills:

The Intake Coordinator utilizes strong organizational skills daily to manage multiple client cases and ensure all documentation is complete and accurate. Effective communication skills are essential for interacting with clients, healthcare providers, and insurance representatives, facilitating clear and compassionate exchanges. Proficiency with electronic health record systems and office software enables the coordinator to efficiently input data, schedule appointments, and track client progress. Problem-solving skills are applied when addressing eligibility issues or resolving discrepancies in client information. Additionally, knowledge of healthcare regulations and confidentiality standards ensures compliance and protects client privacy throughout the intake process.