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Intake Coordinator Jobs (NOW HIRING)

Aluma Home Care

Intake Coordinator

Dover, NH

$18.50 - $25/hr

Intake Coordinator ***MUST HAVE HOME CARE INTAKE EXPERIENCE*** Job Type: Full-Time Department: Intake Reports To: Director of Operations/Owner Position Summary The Intake Coordinator serves as the ...

Aluma Home Care

Intake Coordinator

Nashua, NH

$18.25 - $24.75/hr

Intake Coordinator ***MUST HAVE HOME CARE INTAKE EXPERIENCE*** Job Type: Full-Time Department: Intake Reports To: Director of Operations/Owner Position Summary The Intake Coordinator serves as the ...

Elevate Care Regency

Intake Coordinator

Niles, IL

$55K - $65K/yr

Intake Coordinator / Admissions Coordinator - Elevate Care! Elevate Care is seeking a detail-oriented Intake Coordinator / Admissions Coordinator to join our team. In this key role, you will manage ...

Vitality Hospice

Intake Coordinator

Allentown, PA

$40K - $60K/yr

Intake Coordinator REPORTS TO: VP of Clinical Operations At Vitality Hospice, we are dedicated to providing compassionate hospice care that supports patients and their families with dignity and ...

Spring Leaf Solutions

Intake Coordinator

Washington, DC · On-site

$18.75 - $25.75/hr

On-site Position Summary The Intake Coordinator is a full-time administrative and supervisory professional responsible for overseeing intake and discharge operations for outpatient mental health, day ...

Springleaf Solutions

Intake Coordinator

Washington, DC · On-site

$75K/yr

On-site Position Summary The Intake Coordinator is a full-time administrative and supervisory professional responsible for overseeing intake and discharge operations for outpatient mental health, day ...

Aluma Home Care

Intake Coordinator

Manchester, NH

$18 - $24.50/hr

Intake Coordinator ***MUST HAVE HOME CARE INTAKE EXPERIENCE*** Job Type: Full-Time Department: Intake Reports To: Director of Operations/Owner Position Summary The Intake Coordinator serves as the ...

Rising Stars

Intake Coordinator

Suffern, NY

$22 - $28/hr

We are seeking a compassionate, organized, and proactive Intake Coordinator to be the first point of contact for prospective clients and referral sources. In this role, you will guide new clients ...

Aluma Home Care

Intake Coordinator

Concord, NH

$18 - $24.75/hr

Intake Coordinator ***MUST HAVE HOME CARE INTAKE EXPERIENCE*** Job Type: Full-Time Department: Intake Reports To: Director of Operations/Owner Position Summary The Intake Coordinator serves as the ...

Aluma Home Care

Intake Coordinator

Nashua, NH

$18.25 - $24.75/hr

Intake Coordinator ***MUST HAVE HOME CARE INTAKE EXPERIENCE*** Job Type: Full-Time Department: Intake Reports To: Director of Operations/Owner Position Summary The Intake Coordinator serves as the ...

Aluma Home Care

Intake Coordinator

Nashua, NH · On-site

$18.25 - $24.75/hr

Intake Coordinator ***MUST HAVE HOME CARE INTAKE EXPERIENCE*** Job Type: Full-Time Department: Intake Reports To: Director of Operations/Owner Position Summary The Intake Coordinator serves as the ...

HiredFirst

Intake Coordinator

Clearlake, CA · On-site

$1.1K - $1.2K/wk

Intake Coordinator * Duration: 13.0 weeks * Shift Details: Day Shift 5 x 8s, M - F 8am to 5pm. Must have LVN certification. At least 1 year of experience. This will be a clinical intake coordinator ...

Vitality Hospice

Intake Coordinator

Allentown, PA · On-site

$40K - $60K/yr

Intake Coordinator REPORTS TO: VP of Clinical Operations At Vitality Hospice, we are dedicated to providing compassionate hospice care that supports patients and their families with dignity and ...

SportsMed Physical Therapy

Intake Coordinator

Glen Rock, NJ · On-site

$19.25 - $26.25/hr

SportsMed Physical Therapy is seeking an Intake Coordinator to join our team. This person will have a key role within the organization as the first point of contact for our patients. We are looking ...

Talencia

Intake Coordinator

Philadelphia, PA · On-site

$23/hr

Job Title: Intake Coordinator Facility: Curran-Fromhold Correctional Facility Address: 7901 State Rd, Philadelphia, PA 19136 Contract: 13 weeks Shift: 7:00 PM - 7:30 AM Pay Rate: $23 per hour ...

Larkin Community Hospital

Intake Coordinator

Miami, FL · On-site

$17.25 - $23.50/hr

The Intake Coordinator plays a critical role in managing the initial patient engagement process, ensuring a smooth and efficient intake experience. This position is responsible for gathering and ...

HiredFirst

Intake Coordinator

Clearlake, CA · On-site

$29.15/hr

Intake Coordinator * Duration: 13.0 weeks * Shift Details: Day Shift 5 x 8s, M - F 8am to 5pm. Must have LVN certification. At least 1 year of experience. This will be a clinical intake coordinator ...

Inteli-Care LLC

Intake Coordinator

Albuquerque, NM

$16.50 - $22.25/hr

Description The Intake Coordinator works cross-functionally within the Member Engagement and Community Partnerships departments. Serving as a primary point of contact for prospective members and ...

Springleaf Solutions

Intake Coordinator

Washington, DC

$18.75 - $25.75/hr

On-site Position Summary The Intake Coordinator is a full-time administrative and supervisory professional responsible for overseeing intake and discharge operations for outpatient mental health, day ...

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Intake Coordinator information

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How much do intake coordinator jobs pay per hour?

As of Jun 30, 2026, the average hourly pay for intake coordinator in the United States is $21.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.56 per hour, depending on experience, location, and employer.

What Does an Intake Coordinator Do?

An intake coordinator manages the registration process of patients or clients as they enter a health care facility for medical services. Your responsibilities as an intake coordinator include gathering patient records, taking medical histories, and obtaining any insurance information from the patient. Qualifications for this job include a high school diploma or GED certificate, computer skills, attention to detail, and previous administrative job experience. Some employers may require you to obtain a bachelor’s degree depending on the duties of the position.

What does being in intake mean?

Being in intake as an Intake Coordinator involves managing the initial process of gathering client information, assessing needs, and coordinating services. It requires strong communication skills, attention to detail, and familiarity with documentation and scheduling tools. The role often involves working in a fast-paced environment to ensure smooth onboarding and service delivery.

What is intake in medical terms?

In medical terms, intake refers to the process of collecting a patient's personal, medical, and insurance information during the initial appointment or referral. An Intake Coordinator is responsible for gathering this information accurately to facilitate patient care and ensure proper documentation. This role often involves verifying insurance details and scheduling appointments using healthcare management systems.

What does intake mean for a job?

For an Intake Coordinator, the term 'intake' refers to the initial process of gathering information from clients or patients to determine their needs and eligibility. This role involves collecting data, scheduling appointments, and coordinating services, often using documentation and communication skills to ensure a smooth onboarding process.

What does an Intake Coordinator do?

An Intake Coordinator is responsible for managing the initial process of admitting clients or patients into a healthcare or social services facility. They gather and verify necessary information, complete required paperwork, and assess the needs of new clients to ensure they are directed to the appropriate services or departments. Intake Coordinators serve as the first point of contact, often providing information, answering questions, and facilitating communication between clients, families, and staff. Their role is crucial in ensuring a smooth and efficient intake process, contributing to overall client satisfaction and care.

What is the meaning of intake?

In the context of an Intake Coordinator, intake refers to the process of gathering initial information from clients or patients to determine their needs and eligibility for services. It involves collecting relevant data, scheduling appointments, and ensuring proper documentation to facilitate effective service delivery.

What are the main challenges Intake Coordinators face when managing high volumes of client referrals?

Intake Coordinators often encounter challenges related to efficiently processing a large number of client referrals while ensuring accuracy and compassion. Balancing administrative duties, timely communication, and thorough documentation can be demanding, particularly during peak periods. Successful coordinators develop strong organizational skills and leverage technology to track cases, prioritize urgent requests, and maintain clear communication with clients and interdisciplinary teams. This role requires adaptability and attention to detail to ensure clients receive appropriate and timely services.

What are the key skills and qualifications needed to thrive as an Intake Coordinator, and why are they important?

To thrive as an Intake Coordinator, you need strong organizational skills, attention to detail, and a background in healthcare administration or social services, often with an associate’s or bachelor’s degree. Familiarity with electronic health record (EHR) systems, scheduling software, and insurance verification tools is typically required. Excellent communication, empathy, and problem-solving abilities help Intake Coordinators effectively interact with patients and staff. These skills are crucial for ensuring accurate patient intake, efficient workflow, and a positive experience for both clients and the organization.
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Intake Coordinator jobs near you
Infographic showing various Intake Coordinator job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, and 4% Contract. Highlights an 90% Physical, 2% Hybrid, and 8% Remote job distribution, with an average salary of $44,160 per year, or $21.2 per hour.

Intake Coordinator

Aluma Home Care

Dover, NH

$18.50 - $25/hr

Full-time

Posted 20 days ago

Key responsibilities

  • Answer incoming phone calls and respond to inquiries from clients, families, referral sources, and staff.

  • Complete intake for new clients, including collecting information and entering data into the agency's system.

  • Schedule caregiver visits and coordinate communication between clients, caregivers, and internal staff.

Job description

Job Title: Intake Coordinator

***MUST HAVE HOME CARE INTAKE EXPERIENCE***

Job Type: Full-Time
Department: Intake
Reports To: Director of Operations/Owner

Position Summary

The Intake Coordinator serves as the primary point of contact for new and existing clients, referral sources, and caregivers for a non-medical home care agency. This role is responsible for managing all aspects of the intake process, including answering inbound calls, gathering client information, verifying insurance or payer-source eligibility, scheduling services, and coordinating communication between clients, caregivers, and internal staff. The Intake Coordinator plays a critical role in ensuring timely service initiation, accurate documentation, and smooth daily operations.

Key Responsibilities

Intake & Client Coordination

  • Answer incoming phone calls and respond to inquiries from prospective clients, families, referral sources, and staff in a professional and timely manner
  • Complete intake for new clients, including collecting demographic, service, and payer information
  • Enter and maintain accurate client data in the agency’s scheduling and/or electronic record system
  • Communicate service details, start-of-care timelines, and expectations to clients and families

Scheduling & Staffing Support

  • Schedule caregiver visits based on client needs, caregiver availability, and agency guidelines
  • Coordinate schedule changes, cancellations, and call-offs
  • Communicate schedules, updates, and care-related information to personal care assistants and aides
  • Assist with resolving scheduling conflicts and coverage gaps

Insurance & Payor Verification

  • Verify insurance eligibility and authorization requirements for non-medical home care services
  • Obtain and track required documentation related to insurance, private pay, or waiver services
  • Communicate coverage details and service limitations to clients and internal staff

Caregiver & Internal Communication

  • Serve as a liaison between clients, caregivers, and office staff
  • Communicate client preferences, care instructions, and service updates to aides
  • Escalate concerns, complaints, or service issues to management as appropriate

Administrative & Compliance Support

  • Maintain organized and accurate intake records and supporting documentation
  • Ensure intake processes align with agency policies, procedures, and applicable regulations
  • Assist with audits, reports, and administrative tasks as assigned

Required Qualifications

  • Minimum of 1–2 years of experience as an Intake Coordinator or in an intake-related role within a non-medical home care or personal care agency
  • Prior experience handling intakes, scheduling, and client coordination in a home care setting
  • Knowledge of non-skilled home care services, workflows, and terminology
  • Experience verifying insurance or payer eligibility for home care services
  • High school Diploma/GED

Preferred Qualifications

  • Experience with home care scheduling or electronic health record systems
  • Strong understanding of private pay, waiver, or managed care processes
  • College Degree

Skills & Competencies

  • Strong verbal and written communication skills
  • Excellent organizational and multitasking abilities
  • Customer-service oriented with a calm, professional demeanor
  • Ability to handle high call volume and fast-paced environments
  • Strong attention to detail and accuracy
  • Ability to maintain confidentiality and professionalism at all times